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Datasets and Tables

Managing Large Volumes of Data


• To demonstrate how to manage and analyze large sets of data
Objectives (1 of 2)
• Freeze Rows and Columns
• Print Large Datasets
• Understand the Benefits of Data Tables
• Design and Create Tables
• Apply a Table Style
• Create Structured References in Formulas
Objectives (2 of 2)
• Sort Data
• Filter Data
• Add a Total Row
• Apply Conditional Formatting
• Create a New Rule
Objective 1: Freeze Rows and Columns
Skills:
• Freeze Rows and Columns
Freeze Rows and Columns (1 of 2)
• Freezing—keeps certain rows and/or columns visible at all
times

• Freeze options:

– Freeze

– Freeze Top

– Freeze First
Freeze Rows and Columns (2 of 2)

Freeze Panes Set


Objective 2: Print Large Datasets
Skills:
• Display and Change Page Breaks
• Set and Clear a Print Area
• Print Titles
• Control Print Page Order
Print Large Datasets (1 of 3)

Page Breaks in Page Break Preview


Print Large Datasets (2 of 3)

Print Area in Page Break Preview


Print Large Datasets (3 of 3)
Objective 3: Understand the Benefits of
Data Tables
Skills:
• Understand the Benefits of Data Tables
Understand the Benefits of Data Tables
• Data structure—organization method to manage multiple
data points

• Table advantages
– Column headings remain onscreen
– Sorting and filtering is more efficient
– Table styles easily format tables
– Calculated columns enable you to create and edit formulas
– Calculated total row implements summary functions
– Structured references used in formulas
– Table data can be exported
Objective 4: Design and Create Tables
Skills:
• Create a Table
• Rename a Table
• Add and Delete Fields
• Add, Edit, and Delete Records
• Remove Duplicate Rows
Design and Create Tables (1 of 4)

• Table—group of related data organized in rows and columns

• Field—individual piece of data in a column

• Record—collection of related data about one entity in a row


Design and Create Tables (2 of 4)
Design and Create Tables (3 of 4)
Excel Table in Default Format
Design and Create Tables (4 of 4)
Objective 5: Apply a Table Style
Skills:
• Apply a Table Style
Apply a Table Style
Table Style Options
Objective 6: Create Structured References
in Formulas
Skills:
• Create a Structured Reference in a Formula
Create Structured References in Formulas
Objective 7: Sort Data
Skills:
• Sort One Field
• Sort Multiple Fields
• Create a Custom Sort
Sort Data (1 of 3)
Data Type Options Explanatoin

Text Sort A to Z Arranges data in alphabetical order.

Blank Sort Z to A Arranges data in reverse alphabetical order.


Sort Oldest to Displays data in chronological order, from oldest to
Dates
Newest newest.
Sort Newest Displays data in reverse chronological order, from newest
Blank
to Oldest to oldest.
Sort Smallest Arranges values from the smallest value to the largest.
Values
to Largest
Sort Largest Arranges values from the largest value to the smallest.
Blank
to Smallest
Sort by Cell Arranges data together for cells containing a particular fill
Color
Color color.
Sort by Font Arranges data together for cells containing a particular font
Blank
Color color.
Sort Data (2 of 3)

Sort Dialog Box


Sort Data (3 of 3)

Custom Lists Dialog Box


Objective 8: Filter Data
Skills:
• Apply Text Filters
• Apply Number Filters
• Apply Date Filters
• Apply a Custom Filter
Filter Data (1 of 5)
• Filtering—only displays records that meet specified
conditions
• Filter types
– Text

– Number

– Date

– Custom
Filter Data (2 of 5)

Filtered Text
Filter Data (3 of 5)

Filtered Numbers
Filter Data (4 of 5)

Filtered Dates
Filter Data (5 of 5)
Objective 9: Add a Row Total
Skills:
• Add a Row Total
Add a Row Total
Subtotal Function Numbers
Objective 10: Applying Conditional
Formatting
Skills:
• Apply Conditional Formatting with the Quick Analysis Tool
• Apply Highlight Cells Rules
• Specify Top/Bottom Rules
• Display Data Bars, Color Scales, and Icon Sets
Applying Conditional Formatting (1 of 3)

Quick Analysis Gallery to Apply Conditional Formatting


Applying Conditional Formatting (2 of 3)

Highlight Cells Rules Conditional Formatting


Applying Conditional Formatting (3 of 3)

Data Bars, Color Scales, and Icon Sets


Objective 11: Create a New Rule
Skills:
• Use Formulas in Conditional Formatting
• Manage Rules
Create a New Rule (1 of 3)

New Formatting Rule Dialog Box


Create a New Rule (2 of 3)

Formula Rule Created and Applied


Create a New Rule (3 of 3)

Conditional Formatting Rules Manager Dialog Box


Summary
• In data stored as a range, you can freeze rows and
columns to always display heading information
• Converting a range to a table has several advantages:
– Sorting and filtering
– Adding aggregate statistical functions
– Applying conditional formatting
Questions

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