PROPOSAL FOR SPONSORSHIP

IT AWARENESS DAY

DATE
11 SEPTEMBER 2019 (WEDNESDAY)

TIME
8.30AM – 5.00PM

VENUE
ALPHA COLLEGE OF TECHNOLOGY

PROPOSED BY
SEMESTER 6 IUKL-ACT
1.0 EVENT OVERVIEW

IT awareness day event will emphasize on a learning environment that will bring about
knowledge and awareness of the cyber security threats and how to overcome it as well as
able to provide interesting and vast information that are appealing to the youth category
especially students that are living in an “on demand” interactive digital culture where social
media has become an influential platform to their social lives.

With its edgy approach to educate the students on the trending issues, the organizing
committees is eager to share their knowledge in information technology that includes new
technology, social networking, cyber-crime, computer technology and biotechnology. This
event provides an opportunity for students to connect, learn and share the information which
students will gain new knowledge, to share the experience with others and to challenge their
own assumption, judgement and standard on the cyber technology and information
technology. The audience participating in this event is students of Alpha College of
Technology who are living in the influences of digital culture.

2.0 BACKGROUND INFORMATION

The IT Awareness on cyber security threat created by the final semester students
which is semester 6 of Alpha College of Technology (in collaboration with Infrastructure
University Kuala Lumpur) for an assignment purpose to meet the requirement of the IT
environment and skill sharing subject. The event is coordinated by the project committees of
the IT Awareness Day. The project director is Mr. Abd Aziz bin Mohd Shahrizal and his
assistant project director is Mr. Zul Zarif Amri bin Zairy. The IT Awareness Day will be held
based on the description below:

Name of Event: IT Awareness Day

Date: 11th of September 2019 (Wednesday)
Time: 8.30 a.m. to 5.00 p.m.
Location: Alpha College of Technology

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3.0 THE PROGRAMME TENTATIVE

Programme Tentative of IT Awareness Day

(11 September 2019 – Wednesday)

Time Activity Venue

8:30 a.m. – 9:30 a.m.  Arrival & Registration of 170G

participants
 Arrival of VIPs, Speakers and
Guests
 Breakfast

9:30 a.m. – 11:30 p.m. OPENING CEREMONY 170G

 Du’a Recital
 Welcoming Speech by Project
Director
 Speaker:
 Topic: Cyber Security Threat
 Cyber Threats In Malaysia
And Best Practices

11:30 p.m. – 12:30 p.m.  Quiz Session 170G

 Lucky Draw
 Prize Giving Ceremony

12:30 p.m. – 2:00 p.m. Lunch Break

2:00 p.m. – 5:00 p.m.  Video Evaluation 177G

 Mini Games / Interactive Activities
 Photography Session

End Of Programme

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4.0 TARGET AUDIENCE

The event will be focusing on the younger generation who uses cyber technology to
get access to the virtual world more often than the older generation does in their daily lives.
The targeted audience is IUKL students, UUM students and Animation students of Alpha
College of Technology from the age group of 20 to 23 years old. The targeted number of
students that will attend the event is at least 300 students.

The theme of this event is “Be a Cyber Saviour”. Teenagers are the most vulnerable
people when it comes to securing personal information and dealing with smarter adult cyber
criminals. The event will help to enhance the students’ knowledge about the security of social
media and online activity as well as awakening their way of thinking from the old culture that
only depends on the technology itself without knowing on how to secure any valuable data
and information.

5.0 THE ORGANIZERS AND THE PARTNERS

The organizers are students of Alpha College of Technology. The organizers have
basics knowledge on IT where they have learnt application of Information Technology and
technology management. The organizers want to create awareness about IT with the
knowledge that they have gained the previous years. The funding partners for this project are
the committee members itself whom have contribute a small amount of fund for the event. The
organizers are looking for more funding partners to accumulate sufficient fund in order to make
the event successful. The organization’s structure of the committee is attached in appendix 1
for reference.

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6.0 THE OPPORTUNITY

The sponsors will have the opportunity to provide marketing collateral as well as have
the sponsors name stated in the program book as recognition. The company logo will be
printed in the program book by the fund recipients and the sponsors’ product will be promoted
by the organizers through the event.

6.1 Value

The organizers need to collect RM3000 to run the event to fulfil the assignment
requirement. The small size of committee members in this event is the reason why a huge
capital is needed to run the event due to the minimal fund given by each person in the
committee.

6.2 Usage

The sponsorship funds that is given by the sponsors will be used to provide rewards
or prizes for those who participate in the quiz session and games. The funds will be use for
the welfare of the students of Alpha College of Technology as well. The audience would gain
benefit from the fund as it will be used to a hire professional speaker named Dr. Azuan bin
Ahmad from Islamic Science University of Malaysia (USIM) who have specialty in science and
technology for an educational talk where the knowledge about cyber security threats in
Malaysia and best practices is very valuable to the audiences. Apart from that, the fund will
be used to prepare the equipment needed to run an IT exhibition such as magazine, banner,
bunting, printing, booth rental and to provide meal for the audiences.

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7.0 THE BENEFITS AND ENTITLEMENT

7.1 Entitlements

For this event, the sponsors can provide items or equipment such as banner or tokens
for games and prizes. It can also be in the form of money, booth rental, refreshments or gifts.
The sponsors can also provide some fund to help ease the burden where the fund is not limited
to any amount. The amount of fund depends on the willingness of the sponsor to give it at any
value. The budget forecast can be viewed in appendix 2.

7.2 Benefits

The benefit that the company will receive is the organizer will help to promote the
sponsors’ brand to the students directly and also through social media such as promoting in
the Facebook page of Alpha College of Technology. Another benefit is the sponsors will be
invited to the event as VIP guests. The sponsors’ brand will be displayed in the video of the
event as well as in the committee group’s video evaluation where outside judges are invited
to evaluate the videos. The sponsors’ product will also be displayed in the pages of the
magazine published by the committee members.

7.3 Additional Benefits

The students of Alpha College of Technology are willing to be the source of labour for
the internship in the sponsors’ company. This will be a give and take situation if the sponsors
are willing to support this event.

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8.0 CONTACT DETAILS

For any enquiries on about the event, the sponsors can contact the organizers whom
are stated below:

1. Mr. Abd Aziz bin Mohd Shahrizal -Mobile No: 011-2774 2782.
(Project Director) -Email: azizshahrizal1996@gmail.com

2. Mr. Zul Zarif Amri bin Zairy -Mobile No: 017-488 0604
(Assistant Project Director) -Email: zulzarif12@gmail.com

3. Ms. Rachellyn Chan -Mobile No: 011-2507 7198

(Secretary) -Email: rachel_lyn_chan@hotmail.com

4. Nor Alya Mahirah binti Mazlan -Mobile No: 019-340 7689

(Sponsorship/Fundraising Committee) -Email: almahirah34@gmail.com

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9.0 APPENDICES

Appendix 1

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 FINANCIAL FORECASTING
IT AWARENESS DAY PROJECT

Financial Committee has forecasted the total expenses for the IT Awareness Day. We
have prepared financial forecasting activities that includes the budget for meals, souvenirs,
marketing, facilities, exhibition cost and other miscellaneous cost for the event that will be held
on 11th of September 2019. The financial forecasting

is stated below:

EXPENSES
ITEM PRICE QUANTITY TOTAL
(RM) (PER UNIT) (RM)
MEAL
Breakfast (Student) 3.00 50 150.00
Lunch (Student) 5.00 50 250.00
Breakfast (VIP) 3.00 10 30.00
Lunch (VIP) 7.00 10 70.00
MEDIA/PUBLICITY
Banner 100.00 1 100.00
Bunting 30.00 2 60.00
SOUVENIRS / PRIZE
Quiz 2.00 10 20.00
Game 10.00 6 60.00
Goodies (Student) 2.00 50 100.00
Token Appreciation (VIP) 15.00 10 150.00
GUEST / VIP
Speakers 400.00 1 400.00
EXHIBITION
Decoration 400.00 1 400.00
OTHERS
Card Invitation 1.00 50 50.00
Printing & Stationaries 30.00 1 30.00
TOTAL: RM 1,870.00

Appendix 2