Zoom meeting instructions

Beforehand: Setting up your meeting

Logging In
1. Open your web browser and go to https://www.zoom.us
2. Click Sign in
3. Sign in using your email address and the password you set when you completed your zoom
account setup (we emailed you that some time ago).

Creating your meeting

1. Go to the “Meetings” tab on the left of the screen, then click on “Schedule a New Meeting”

2. Choose your meeting options

Meeting Suggestions:
* Do not require registration as it will make the joining process more cumbersome for
participants
* Enable Join before host. If a student tries to join before you do, the meeting will start
automatically and allow them to wait
* Mute Participants on entry. If there is background noise etc. it will not put the focus on
that participant
3. Click “Save”
4. Click on the “Copy Invitation” link on the right of the “My Meeting” screen, then press the blue
“Select All” button
5. Press Ctrl + C to copy the meeting details into your clipboard for pasting into your invitation
email on the next steps
6. Launch email in Canvas
7. Compose a new email adding all participants you would like to join
8. Click in the body section of the email and Press Ctrl + V to past the invitation details into the
email
9. You can inform your students in the email that all they will have to do to join the meeting is click
on the link in the email and follow the directions on their browser.
On Saturday: Managing your meeting

Logging In

1. Open your web browser and go to https://www.zoom.us

2. Click Sign in

3. Sign in using your email address and password

4. Click My Meetings and choose to start your meeting.

Manage Participants Window

1. At the bottom of the main zoom window you will see a tool bar pop-up when you move the
mouse to the bottom of that window. Click on Manage Participants button which will bring up
the “Participants window.”

This bar will also allow you to “Invite” new participants (anyone who did not get the
invitation, for example), to share your screen, to start recording and many other options.
(Some optional directions are at the end of these instructions.)

2. To manage a participant simply hover over their name with you mouse and you will see
“Unmute” and “More” as options. If you hover over “More” you will be presented with more
options.
Managing Chat
1. To bring up the chat window simply move your mouse to the bottom of the main zoom screen
which will bring up the toolbar and select “Chat” this will bring up the chat console which by
default will be “Docked” at the right side of the main Zoom window

2. If you would like to Chat with all participants simply select “Everyone” from the drop down at
the bottom right of the chat window, or you could choose just 1 person from the drop down if
you wanted to limit your comments to only 1 participant
3. Click “More” at the bottom right of the chat window for more advanced chat features

Managing Video Feeds

1. If you hover over the upper right corner of the main zoom window will be presented with video
feed options. By default “Speaker View” will be chosen, this setting will automatically place the
actively speaking participant in the as the focus in the main zoom window.
2. If you click on “Gallery View” it will show all participants in a grid layout in the main window –
this is likely the more effective choice.

Pinning Video Feeds

1. If you would like have just one feed showing in the main zoom window you can pin that video
feed by simply hovering over the video feed you want to pin, then click on blue elipse in the
upper right corner of that feed and choose “Pin Video”

2. To switch back to “Active Speaker” mode click on “Switch to Active Speaker” in the upper left
corner of the pinned video feed
Ending your Meeting
1. To end your meeting, hover over the bottom of the Main Zoom window to bring up the
navigation bar and choose “End Meeting”

2. You will then be presented with options for ending the meeting, simply click on “End Meeting
for All”

3. If you has chosen to “Record your meeting” (see below) you will see the following window,
simply let it finish then either upload the video to your U: drive or to Canvas, again the default
save location is C:\Users\INSERT YOUR USERNAME HERE\Documents\Zoom
OPTIONAL ACTIONS

Screen and App sharing

1. To share your screen simply hover over the bottom of the main zoom window and click on
“Share Screen” once you click this you will be presented with a grid of options to share. This grid
is a list of all items open on your computer. Simply choose the item you want to share then click
on the “Share Screen” button at bottom right of grid.

Note: if you share your desktop participants will be able to see anything you have open. I would
suggest sharing out individual applications or browser windows rather than your entire desktop.

2. To stop sharing click on the “Stop Share” button at the top of the shared screen window
Recording your Zoom session
1. You can easily record your zoom session for later uploading to Canvas by hovering at the bottom
of the main zoom window and clicking on the record button. Choose to “Record on this
computer” DO NOT CHOOSE RECORD TO CLOUD” Once you click on “Record on this Computer”
you will now see a “stop” and “pause” button in place if the “Record” button.

Note: The default recording location is C:\Users\INSERT YOUR USERNAME HERE\Documents\Zoom.

If you are in a computer lab you will need to ensure that you move the video to a storage device or
upload it to canvas before shutting down the computer as the file will be wiped on shutdown.

Ending your Meeting

4. To end your meeting, hover over the bottom of the Main Zoom window to bring up the
navigation bar and choose “End Meeting”

5. You will then be presented with options for ending the meeting, simply click on “End Meeting
for All”

6. If you chose to “Record your meeting” you will see the following window, simply let it finish
then either upload the video to your U: drive or to Canvas, again the default save location is
C:\Users\INSERT YOUR USERNAME HERE\Documents\Zoom