DataBase Management System

Project

Topic : e-Tender System

Submitted to : Mrs. Sahana Bhat
Submitted by : Arpit Jain(184CA013)
Jatin Mehta(184CA028)
Abstract
The e-Tender system is a project which is developed to enable the
vendors to get all the tender details online and provide facility to submit
the tender.

This e-Tender project provides a system which will reduce the extra cost
which involves for this entire process like advertising, document
processing and getting confirmation results.

By using this e-Tender application vendors can save a lot of time in

making the documents online instead of sending and receiving
documents using the postal system. This application makes the
evaluation process to complete within the assigned date.
Analysis
In the existing system, all the work is done manually. This e-Tender
System works need to be completed manually. Contractors need to
submit their documents on time and must be submitted through ordinary
post by which they sometimes not able to bid for particular tender on
time.

All working personnel within department involved just for doing the same
task which is document verification and there may be a chance in which
the best one may be left behind.

Disadvantages:
 Advertising in news papers involves lot of cost.
 Once the paper is lost, you cannot view them.
 Searching in news papers is time-consuming.
 Communication gap between buyers and suppliers(only way is
through phone or mail)
 Receiving bids and finalizing tenders takes a lot of time.
Introduction
This is a plan to make tender publishing online. As a part of it, tender
data is recorded along with particulars of the products, their
specifications and conditions. Tenders published will be visible to the
visitors of the site till the closing date of tender.

The Proposed e-Tender System provides all tender documents online

which can be accessed by all the vendors using their id and password.
Vendors can able to act on more than one tender through this online
system.

Eliminating the need for sending and receiving the documents by post,
so immediate response can be taken for the existing tender. To reduce
paper work, data which are available online, using this final decision can
be taken by the administration and can contact directly to such suppliers.

Advantages:
 No cost for advertising in news papers.
 Tenders can be viewed anywhere and anytime.
 Suppliers can ask queries immediately.
 Bidding through online saves a lot of time.
Actors
Administrator:
Administrator is the master user of this system who will responsible for
uploading advertisement documents, verifying suppliers by using their
information ,maintaining data and confirmation of final report.

Vendor:
The vendor needs to get registered and log in with a valid username and
password. The vendor can apply for the tender and view the status of
the tender. The vendor can give feedback.
Hardware Requirement
 Processor : Pentium-IV
 RAM : 1GB
 Hard disk : 256GB

Software Requirement
 Language : Java
 Web technologies : JavaScript
 Front-end Design : Html,CSS
 Database: MYSQL
 Framework: SpringBoot
 Operating System : Windows/Linux
References:
 https://spring.io/
 https://www.w3schools.com/
 https://www.learn-js.org/
 https://www.youtube.com/user/koushks/playlists/spring-boot-
quick-start