Configuration and Design Document Funds: Management Page 1 of 146

Configuration and Design Document Funds Page 1 of 146
Management
Be careful while activating the funds management.
Once activated it will have impact across modules and will expect various FM related
parameters in all postings depending upon the configurations in the following steps. So
activate FM when considerable configuration is complete and test it in a
development/sandbox system.
A number of detailed configuration steps are listed in following page. These are
possible customization settings that SAP provides for. But the actual configuration
required will differ as per requirements of different customers. So only the relevant
configuration should be done.
Funds Management has following basic building blocks. Combinations of these

parameters form a budget address. But it is not necessary that each implementation
will require all parameters. So while configuring the systems only relevant parts
should be activated and configured.
 Commitment Item
 Fund
 Fund centre
 Funded Program
 Grant
 Functional Area
 Budget Period
Funds management supports use of workflows while creation of budget and while posting
earmarked fund documents.
Management
Design Element name Design Description

# element
category
Basic settings-account Solution In this node we can
assignment elements Requirement
 Activating account assignments
such as Budget Period, Functional
Area,
Fund, Funded program, and Grant
1. at client level to allow using these
functions.
 Allow blank values for any of the
account assignment objects
Rule-Based Account Solution In this node we can

Assignment Distribution Requirement
 Maintain field profiles
 Maintain action profiles
 Maintain authorization groups

2.  Maintain rule groups
 Maintain derivation strategy for rule
based account assignment
distribution
 Business Add-Ins
Basic Settings in Funds Solution FM Basic settings consists of

Management Government Requirement
 Activation of Funds Management
with SAP's Public Sector solution
 Activation of budget control
system-BCS
 Activation of multi-year budget
control functionality
3.
 Defining global parameters for FM

Area: Fiscal Year, Currency (The
details decision around number of
FM Area, their FY variants etc. are
detailed in BDD-59 for Enterprise
Structure)
Fiscal year Variant This configuration node consists of

 Assignment of fiscal year variant
4. to the FM area
Ranking order for selection of Functional This configuration node consists of

generic entries Requirements  Ranking order for generic search of
5.
Data FM objects
Management

# element
category
Fund Functional Data This configuration node for Fund consists
Requirements of
 Fund Types definition- to group
6. and classify the fund for
processing and reporting
requirements
Funded Program Functional Data Funded program master configuration

Requirements consists of
 Creating funded program types-it
7.
is relevant for search functionality
and in selection criteria for
reporting and processing
Allocations to account Solution This configuration consists of
assignments from other Requirement
 Select the derivation steps from
components
the standard from the SAP
standard derivation steps to
derive the values for FM account
assignments from other account
assignments.
8.
 Define account assignment
derivation / derivation strategy
consists of a sequence of
derivation steps. Each derivation
step consists of target fields and
source fields as per the
requirement.
BaDi’s: Business Ad-Ins
 BaDi: Enhanced Function for
Account Assignment Derivation
 BaDi for Automatic Generation of
FM Master Data: Cost Center for
Funds Center
 BaDi for Automatic Generation of
9. FM Master Data: Internal Order for
Funded Program
 BAdI for Automatic Generation of

FM Master Data: WBS Element for
Funded Program
Solution This configuration node consists of

Derivation strategy for Requirement
reassignment  Derivation Strategies are sequential
10. rules designed to reassign FM
objects for year-end operations or
mid-year assignments.
Management

# element
category
 Assign strategy for reassignment to

FM Area for closing operations
Define Status Profile Solution This configuration node consists of

Requirement  Define status profiles for cross
11.
application components
Use of master data for BCS Solution This configuration node consists of
Requirement
 Activation of account assignment
elements to enable the input field
of account assignment element in
BCS budgeting transactions
 Deactivation of account
12.
assignment elements in
Controlling is also available if not
required.
 Define Budget version Static
Version of Budget
Budget types Solution This configuration node will have

Requirement
 Defining the budget types
13.  Assigning budget types to
processes
Planner Profile Solution This configuration node will have
Requirement  Planner profiles are used to define
which plan tasks are used with
14.
which default parameters for each
table
Document definition Solution This node consists of
Requirement  Defining the document types
 Maintain number range interval for
entry documents
 Maintain number range Interval for
budget change documents
15.  Define number range Interval for
document family
 Define layout for budgeting
Workbench
 Define substitution for entry
documents
Control budget flow Solution Control budget flow consists of

Requirement
 Activate period control for each
FM area and version according to
16.
the requirements-If period control
is not activated (no entry), all
periods are open for budgeting by
Management

# element
category
default.
 Edit status of the budget phases
to define which phases the
budgeting contains during the
course of a fiscal year
 Define Key Figures
 Define Distribution Keys
Activity Group Solution This configuration node consists of

Requirement
 Creation of activity group
17.
 Define derivation of activity group
Settings for availability ledger Solution This configuration consists of

Requirement
 Maintaining the customer-specific
ledger for availability check-This
activity is optional. Create new AVC
ledgers apart from 9H and 9I, if the
business is required for additional
checks
 Defining the filter settings for

budget values-for the total
consumable budget against which
consumable budget (commitment
or actual values) is checked using
the AVC filter settings.
 Defining the filter settings for

18. commitment/actual values that
should be excluded from active
availability control
 Defining derivation strategy for

control objects to define the
customer specific logic on how the
FM account assignments for AVC
can be derived if they are different
from FM account assignment for
posting
 Define derivation strategy for

tolerance profiles and assign a
standard tolerance profile to the
availability control ledger for each
fiscal year and FM area. This
defines the tolerance limits for all
Management

# element
category
postings.
 Activate the availability control and

set the status
Solution This configuration node consists of

Earmarked Funds and Funds Requirement controlling the document entry for the
transfers business transactions in Funds
Management. Below mentioned settings are
required for earmarked funds:
 Maintain global settings-In this step

you can activate or deactivate
specific functions for earmarked
funds
 Define document number ranges

19.  Define number ranges for
groupings
 Define document types. For each
document type, you must specify
the number range interval & the
field status group.
 Define blocking reasons for the
earmarked funds and value
adjustment documents. With these
blocking reasons you can block a
document or document item for
manual processing
This configuration node consists of

Field control for Earmarked
Funds and Funds transfers  Defining field status variant and
assign a field status variant to each
FM area.
 Assign field status variant to
company code-In this work step you
20. assign a field status variant to your
company codes.
 Define field status groups and along
with a field status variant to a field
selection string and enter them
when defining document types
 Define field selection to specify
which fields are ready for entry,
Management

# element
category
required or hidden during
Earmarked funds and transfers.
 Assign a field status variant and
field status group to the field
selection string
Actual and Commitment Solution This configuration node consists of

Update/Integration Requirement
 consistency checks for FM area
21.
 Activating Funds Management
for AVC/commitment/actual
update
General settings in actual and Solution This configuration node consists of
commitment Requirement
 Assignment of update profile to
update/integration
FM area
22.  Override update profile based on
the requirement
 Make other settings as per
requirement
FM Line Items-Basic settings Solution FM line items configuration consists of
Requirement
 Defining the number ranges for
updating actual data documents
23. in Funds Management
 Assign/Store the number range
key in the FM area
Integration Integration This configuration node consists of the

settings for integrated use of Funds
Management with other components of the
SAP System
24.
 Maintain Field Status for
Assigning FM Account
Assignments
Integration with cost and Integration This configuration node consists of the
project Controlling settings for the integration of Cost and
Project Controlling with Funds Management
 Define number ranges for posting
integration with Controlling
25.  Choose business transactions for

integration
 Activate CO Integration with Funds

management- this specifies that the
business transactions in Controlling
can be integrated into Funds
Management

# element
category
Management.
Set checks for CO plan version-it can

set the checks for planning functions in
Controlling
Integration with Procurement Integration This configuration node consists of

 Activates functions for
26. Procurement for public sector
1.0 Configuration Elements Requirements
1.1 Configuration Element 01: Basic settings for Public Sector management
 Activate Account Assignment Elements
 Allow BLANK as Value for Account Assignment Elements
1.1.1 Overview of configuration element

These configuration elements lay out the for the remaining configuration elements within Funds
Management as it establishes the frame to which they relate.
1.1.2 Document Relationship Entities

Note: these relationships might be established in Solution Manager
Related PDDs Related BPRs Related FRICEW

N/A – General Configuration N/A – General N/A – General Configuration
activity across all PDD’s and Configuration activity activity across all FRICEW
modules across all BPR’s elements
Management
1.1.3 Configuration Element Design Details
i. Define Account Group

Rationale for
As the FM module will be used in the Solution design the FM area has to be defined
configuration
and FM components and control objects have to be activated. The Solution FM data
and
objects (Fund, Fund Center, Functional Area, Commitment Item, and Budget Period)
configuration
will be utilized as a replacement for the current Customer IMIS BAC codes.
change
M - Module Specific
Type
IMG > Public Sector Management > General settings for public sector management >
Menu Path Basic settings: Account assignment elements > Activate account assignment elements
SPRO
Transaction
1. Activate account assignment elements by checking boxes: Fund, Functional
area, Grant, Budget period and Funded program to enable the system to use
these functions.
Implementation
Steps
2. Make sure you save before exiting the transaction

Management
ii. Allow BLANK as Value for Account Assignment Elements

Rationale for
configuration
and Solution will not permit blank values for Solution Funds Management dimensions.
configuration
change
M - Module Specific
Type
IMG > Public Sector Management > General settings for public sector management >
Basic settings: Account assignment elements > Allow BLANK as Value for Account
Menu Path
Assignment Elements
SPRO
Transaction
Implementation 1. N/A
Steps
1.2 Configuration Element 02: Funds Management Government-Basic Settings
 Activate Global Funds Management Functions (PSM-FM)

 Activate Global Functions for Budgeting
 Define Global Parameters
 Activate Multi-Year Budget Execution
The Customer as a public sector organization, which operates based on a Fund Accounting principle. The
organization is required to ensure the funds entrusted to it by the General Assembly and Voluntary
Contributors are used for the purpose and nature for which the respective fund appropriations or donations
were authorized. To meet this objective the SAP Funds Management module will be utilized. Funds
Management Government refers to the Customizing settings in other components which are necessary for
integrated use with Funds Management.
Management
i. Activate Global Funds Management Functions (PSM-FM)
The Customer will activate/deactivate specific functions in the system for the
Rationale for
component Management (PSM-FM).
configuration
and
configuration Activate Funds Management component for Customer project to enable the
change functionalities.
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Basic settings >
Menu Path
Activate Global Funds Management Functions (PSM-FM)
SPRO
Transaction
1. Set the indicator to use the functions in this system.
Implementation
2. Checkmark Funds Management (PSM-FM)
Steps
3. Make sure you save your entries before you exit the transaction
ii. Activate Global Functions for Budgeting

Management
In this IMG activity, we will activate the Budget Control System (BCS) as an operative
Rationale for
budgeting tool of the component Funds Management Government. In this step,
configuration
Solution will define a from-fiscal year for an FM area for this purpose. The Customer
and
will make a final determination as to the first fiscal year applicable for the Solution
configuration
implementation during the build phase.
change
M - Module Specific
Type
IMG > Public Sector Management>Funds Management Government> Basic settings >
Menu Path
Activate global functions for budgeting
SPRO
Transaction
Implementation 1. Enter the FM area
Steps 2. Enter the Fiscal year
iii. Activate Multi-Year Budget Execution

Management
In this IMG activity, Solution will activate the Multi-Year Budget Execution. IF The
Rationale for Customer operates with two distinct financial periods consisting of a biennium (01
configuration January even year through 31 December of the following odd year) and for Other
and operations (01 July through 30 June of the subsequent year). To support this
configuration requirement as noted by the Solution Steering Committee in the Key Design Decision
change on the use of a single SAP Company Code it is required therefore use this
functionality in conjunction with the SAP FM dimension Budget Period .
M - Module Specific
Type
Menu Path Activate Multi-Year Budget Execution
SPRO
Transaction
1. Checkmark: “FM Activate Multi-Year Budget Execution” (NOTE: you must
complete configuration step 19 Actual and Commitment Update/Integration in
order to activate Multi-Year Budget)
Implementation
Steps
iv. Define Global Parameters
For each FM area, the parameters can be maintained differently as per the
Rationale for
requirement. FM area text, Budget profile, Fiscal year variant, number range, ranking
configuration
order (Here you enter the sequence of the objects funds center, commitment item, and
and
fund which are to be valid for an FM area when you select generic entries referring to
configuration
these objects. If you do not enter a value, the system uses sequence "1" (Funds
change
Center, Commitment Item, Fund).
The Customer considers each fund as a separate legal entity, managed through
respective organizationalunits (Funds Centers), and responsible for multiple nature of
expenses (Commitment Items). Based on this the ranking order for the Solution
implementation will be Fund, Funds Center, and Commitment Item.
Menu Path
Define Global Parameters
SPRO
Transaction
Management
Implementation 1. Select Display/Change icon (eyeglasses/pencil)

Steps 2. Position icon at the bottom of the page
3. Enter FM Area 1000 or select from drop down menu to the right
4. Make any necessary changes to the FM area text

5. Choose Fl. Year Variant K4
6. No. range no. 01
7. Ranking order Fund, funds center, commitment item
1.3 Configuration Element 03: Fiscal year Variant
 Assign Fiscal Year Variant to FM Area

Management
i. Assign Fiscal Year Variant to FM Area
Rationale for
configuration
and Assign the fiscal year variant defined above to the Project FM Area 1000 created
configuration above.
change
M - Module Specific
Type
Menu Path
Fiscal Year Variant > Assign Fiscal year variant to FM area
SPRO
Transaction
Steps 2. Select row with FM Area 1000
3. Assign Fiscal year variant K4
Management
ii. Define Ranking Order for Selection

Rationale for
In this step, you define the ranking for the objects funds center, commitment item, and
configuration
fund in the generic search in an FM area.
and
configuration
change
M - Module Specific
Type
Menu Path
Define Ranking Order for Selection of Generic Entries
SPRO
Transaction
Steps 2. Enter the Ranking Order 5 or select from menu drop down:
Management
iii. Change Message Control

Rationale for
configuration The Funds Management message control settings will be determined during the
and Solution build phase.
configuration
change
M – Module Specific
Type
IMG > Public Sector Management>Funds Management Government>Basic settings >
Menu Path
Change Message Control
SPRO
Transaction
Implementation 1. Click on New Entries icon
Steps
2. Select from drop down menu in “MsgNo”
3. Select from the “Online” message type:

Management
4. Select the “Batch” input from the drop down menu:
Management
Management
1.4 Configuration Element 04: Commitment Item, Fund Center, Fund, and Field Status for FM
Master Data Elements
 Set up Commitment Item Hierarchies

 Set up Funds Center Hierarchy
 Set up Fund Types per FM Area and decide the budget scope for each.
 Field Status for FM Master Data Elements

The funds center hierarchy defines the levels and positioning of funds center master data for reporting and
availability control purposes. The fund type is one of the major attributes of Fund Master which allow
separating different types of funds based on an organization’s definitions. This is a user defined field and
the usage can be expanded beyond internal and external funds, if so required.
i. Define Commitment Item Hierarchy Variant

Management
In this step, you create variants for maintaining commitment item hierarchies.
Rationale for Commitment Items hierarchies will be used in availability control (AVC) to control
configuration and budget differently for different commitment item hierarchies by fund type.
configuration
change
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Master
Menu Path
data > Account Assignment elements > Commitment Item > Create Variant in FM
Area/Fiscal Year
SPRO
Transaction
1. Select Create Variant in FM Area/Fiscal Year node
Implementation
2. Enter or Select FM Area 1000
Steps
3. Enter new entries for Commitment Item Hierarchies per screenshot

below:
Make sure you save your entries before you exit the transaction
ii. Create and maintain FM fund types
Rationale for We will create the FM Fund types for theCustomer project.
configuration and
Management
configuration
change  A Fund Type will be used to group funds with similar characteristics
such as those received from assessed contributions versus those
received from voluntary contributions.
 Funds types will also be used to distinguish between the operations of
regular budget and other mission specific funds.
 Fund is a master data that will be used to identify the source of
Funding. This master data will be used to represent the highest
budgetary control point, for the purpose of Fund accounting,
Fund master data maintenance includes various master data processes such
as creation, change, and deleting or expiring of Fund master records.
M - Module Specific
Type
Menu Path
data > Account Assignment elements > Fund > Create FM fund types
SPRO
Transaction
Implementation  Select New Entries icon
Steps
 Enter or Select FM Area 1000
 Enter FM Fund Type Number, Fund type text, and select the
Budget Scope Overall Budget per table below:
FM Fund
Area Type Fund Type Text Budget Scope
1000 10 Fund Type Aid Overall
Budget
1000 20 Other Funds Overall
Budget
1000 30 Contribution for Education Overall
Budget
1000 40 Overall
Budget
1000 50 Overall
Budget
 Make sure you save your entries before you exit the
transaction
Management
iii. Field Status for FM Master Data Elements

Management
M - Module Specific
Type
Menu Path
data > Account Assignment elements > Edit Field Selection > Edit Field Selection
Strings
SPRO
Transaction
1. Select Edit Field Selection String for Commitment Items and enter field
Implementation
selection screen entry “1000” with selection string per screenshot:
Steps
Management
2. Select Edit Field Selection String for Funds Centers and enter field
3. Select Edit Field Selection String for Funds and enter field selection
screen entry “1000” with selection string per screenshot:
Management
4. Select Edit Field Selection String for Budget Period and use existing
FMBY with selection string per screenshot:
5. Select Edit Field Selection String for Funded Programs and enter field
6. Select Maintain Field Selection String for Functional Area and use existing
FMFA with selection string per screenshot:
Management
7. Select Assign Field Selection Screen and enter new entries “1000” for
each column
1.5 Element 05: Funded Program Types

 Create and maintain funded program types
The Funded Program dimension usually is used to control and report on cost objects of definitive time-
frame (CO Internal Orders or Project System Project activities) within SAP Funds Management. Please
note that;
 Funded program is relevant for search functionality and in selection criteria for reporting and
processing.
 The funded program type is used to categorize funded programs by common characteristics
such as common business processes.
When we are using the Funded Program in integrated postings, it is not possible to enter the funded
program directly. It must be derived, using rules specified in the FM derivation tool. After activation of
funded program, it will be displayed in Sales and Distribution (SD) orders, Plant Maintenance (PM) orders,
and in networks or network activities. It is not displayed in purchase requisitions, purchase orders, goods
receipts, or any other documents.
Management
iv. Create and maintain funded program types
Rationale for
configuration and The Customer intends to use Funded Programs in support of Controlling and
configuration Project Systems activities including, inter-alia, Assets under Construction, other
change Other or IT Projects, and Trust Fund related substantive activities funded by
Voluntary Contributions. The Funded Program dimension maybe used to control
the overall funding of a Project in SAP Project Systems.
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Master data
Menu Path
> Account Assignment elements > Funded program > Create and maintain funded
program types
SPRO
Transaction
1. Select New Entries icon
Implementation
2. Enter Funded program type-4 digit alpha numeric as shown below:
Steps
3. Enter text-description (the “FPType Text”) as show below
4. Repeat for each line
FPT FPT Text

Associate Experts
AENS
(Non-Settlement)
ASWS Associate Experts (Settlement)
COEV Conference & Events
FCTS Facilities Projects
ICTP ICT-Projects
1.6 Configuration Element 06: Allocation to account assignments from other components
 Define account assignment derivation

This configuration defines the account assignment derivation steps.
We use account assignment derivation to automatically determine the values of FM account assignments
from other account assignments.
Management
The account assignment derivation consists of a sequence of derivation steps - known as the derivation
strategy. It is used to sequentially derive the values for FM account assignments from other account
assignments.
Each derivation step describes how a number of target fields can be filled from a number of source fields.
Assign a company code to each strategy and each company code can only be assigned to one strategy.
If we do not specify a strategy on the selection screen, the standard SAP strategy is proposed by the
system.
For each business transaction relevant to Funds Management, account assignment derivation determines
values for the FM account assignment elements from other account assignment objects in the related SAP
modules. This includes for example FI (Financial Accounting) General Ledger Accounts to FM (Funds
Management) Commitment Items.
Define account assignment derivation/derivation strategy consists of a sequence of derivation steps. Each
derivation step consists of target fields and source fields as per the requirement.
i. Define account assignment derivation
The Customer Solution design is to permit transactions processed in SAP

Rationale for
Funds Management directly and the SAP modules listed below to post to SAP
configuration and
Funds Management Appropriations, Allotments from assessments and
configuration change
voluntary funding, and all budgetary consumption or statistical uses of budget.
This configuration will determine all Fund Management account assignments
consisting of Fund, Fund Center, Functional Area, Commitment Item, Grant,
and Budget Period.
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Master data >
Menu Path
Allocations to Account Assignments from Other Components > Define account
assignment derivation
SPRO
Transaction
Assign Derivation Strategy Z001 to Customer Company Code 1000

Management
Please create the derivation strategy per the documentation below:
FM Derive
Note: Derivation Rule Values are NOT absolute (only illustration/ examples)
This is a very powerful functionality and can be used with a number of permutations and combinations of Source
fields / Target Fields and sets of conditions.
The examples given below are only for demonstrating the wide variety of ways this functionality can be used.
Step XX:
Management
Management
Management
Step XX:
Step XX:
Management
Step XX:
Management
Step XX:
Step XX:
Management
Management
1.7 Configuration Element 07: Business Add-Ins (BAdis)
The Customer Solution implementation will activate BAdis to provide access to data elements in other
modules not delivered through standard configuration and to reduce user inputs / data errors to data
elements in other modules that can be auto created.
ii. BAdI for Automatic Generation of FM Master Data: WBS Element for Funded Program
Management
To ensure the proper relationship between the Project System and Funds
Rationale for
Management modules of the SAP Solution implementation this BAdi is being
configuration
implemented to auto create a Funded Program upon the creation of a Project System
and
Work-Breakdown Structure Element (WBSE).
configuration
change
It has been determined that this BADi has been replaced by SAP with T-Code
FMDDAUTO, therefore the BADi will not need to be activated.
M - Module Specific
Type
IMG > Public Sector Management>Funds Management Government>
Menu Path
Master data> Allocations to Account Assignments from Other
Components>Business Add-Ins (BAdIs)>BAdI for Automatic Generation
of FM Master Data: WBS Element for Funded Program
SPRO
Transaction
1. Technical Team will activate the BAdI.
Implementation
Steps
1.8 Configuration Element 08: Derivation Strategy for Reassignment
 Define Derivation Strategy for Reassignment

 Assign Strategy for Reassignment to FM Area Overview of configuration element
With the account assignment derivation, the values of the new FM account assignment are determined
automatically from previous account assignments. Several target account assignments can be determined
for some closing operations that allow amounts to be split over several target account assignments and
partial amounts to be included.
The account assignment derivation consists of a sequence of derivation steps - the reassignment
derivation strategy – through the values from FM account assignments are derived from other account
assignments. Each derivation step describes how a number of target fields can be filled by a number of
source fields. Assign strategy for reassignment to FM Area for closing operations.
i. Define Derivation Strategy for Reassignment

Management
Rationale for The Solution implementation given its reliance on the Budget Period to ensure proper
configuration control of resources apppropriated or donated to a particular fund for a specific
and Customer “financial period” will need to ensure that during reassignment the spender
configuration and receiver Commitment Item retain the original budget period.
change
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Master data
Menu Path
> Derivation strategy for Reassignment > Define derivation strategy for reassignment
SPRO
Transaction
1. Enter Derivation strategy Z001
Implementation
2. Enter the description of the derivation strategy per screenshot below:
Steps
3. Make sure you save your entries before exiting

4. Highlight line
5. Select Maintain Strategy icon
6. Select the Create Step icon
7. Toggle on the derivation rule and click
8. Enter the step description, source fields and target fields per screen shot below:
Management
9. Click Save and then the back button
10. Click the maintain entries icon

11. Click Save and exit button Until back to SPRO
Management
i. Assign Strategy for Reassignment to FM Area
Rationale for
configuration
and This is a continuation of the configuration per above.
configuration
change
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Master data >
Menu Path Derivation strategy for Reassignment > Assign Strategy for Reassignment to FM Area
SPRO
Transaction
1. Complete the fields per screen shot below:|
Implementation
Steps
2. Make sure you save before exiting
1.9 Configuration Element 09: Use of master data for Status Management
 Define Status Profiles
A status profile is created by the user in general status management. In a status profile the user can define
the sequence in which user statuses can be activated, define initial statuses and allow or prohibit certain
business transactions.
Management
i. Define Status Profile

This step tells you how to adapt SAP status management to your specific requirements
Rationale for
by creating Status Profiles.
configuration
and
configuration SAP status management gives you the option of adding your own user statuses to the
change system statuses supplied by SAP. You can then assign particular business transactions
to the user statuses.
The Solution,Project configuration is currently developed to support the other SAP

modules. The configuration to support the SAP Grants Management – Grantee module is
performed as part of the SAP Funds Management configuration. Status profiles will be
used in Grants Management to control access based on the status of a donor agreement.
Type
IMG > Public Sector Management > Funds Management Government > Master Data >
Menu Path
Status Management > Define Status Profile
SPRO
Transaction
1. Choose Edit -> New entry.
Implementation
2. Enter GMCUSTOMER to set-up the status profile for Grants Management.
Steps 3. Enter an explanatory text “GM Status for Grant.
4. Specify a maintenance language for the status profile. Changes and additions
to the status profile can only be made in the maintenance language and must
then be translated into the other languages you use. This guarantees that the
entries in the profile are complete and consistent.
5. Press Enter to include the status profile in the list.

6. Save your entries.
1.10 Configuration Element 10: Use of master data for BCS
1. Activate Account Assignment Elements in Budgeting

Management
This configuration will allow activating relevant FM master data for SAP Budget Control System
(BCS). As BCS is the standard delivered tool for Public Sector budgeting, FM account assignment
elements needs to be specifically activated before being used in BCS transactions.
i. Activate Account Assignment Elements in Budgeting

All the FM master data elements are to be enabled for using BCS Budgeting
Rationale for
transactions in Budgeting Workbench. This screen allows selecting the status for each
configuration
of the fields separately. Statuses available are: Mandatory, Optional & Not used.
and
configuration These selections need to be consistent with the higher level activation for overall Funds
change Management under section 4.1. This means that if a master data element is selected
“not to be used” in 4.1 above; it cannot be set as either mandatory or optional here.
The Solution design is to have all Fund Management data objects as mandatory,
however due to a SAP HCM system requirement the Budget Period will be set to
optional and derived for all transactions.
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Budget
Menu Path
Control System (BCS) > Budgeting > Basic Settings > Use of Master Data > Activate
Account Assignment Elements in Budgeting
SPRO
Transaction
1. Enter FM area 1000
Implementation
For each of the master data (Fund, Budget Period, Fund Center, Commitment
Steps
Item, Functional Area, Grant, Funded Program) one of the following field status to
be selected for during BCS Budgeting:
 Mandatory
 Optional
 Not used (Hide)
2. Complete the selections for FM Area 1000 per the screenshot below, please note
will need to use the right arrow to make all selections.
3. Make sure you save your entries

Management
4.12 Configuration Element 12: Definition of budget data

 Define Budget Category
 Edit Versions
The characteristics of Budget category differentiates between Commitment budget and Payment budget.
4.12.2 Configuration Element Design Deta
i. Define Budget Categories
In this IMG activity, you determine the budget categories you want to use for an FM
Rationale for
area in your organization. The following are budget categories: Commitment budget,
configuration
Payment budget and Financial budget.
and
configuration
change
Type
Menu Path
Control System (BCS) > Budgeting> Basic Settings > Definition of Budget Data>
Define Budget Categories
SPRO
Transaction
1. Enter FM Area 1000
Implementation
2. Select Payment Budget
Steps
3. Leave the Time Horizon field blank
4. Leave Start Next Year unchecked

Management
ii. Edit Version
Rationale for In this IMG activity, you stipulate the versions you want to use for budgeting in your
configuration FM area. When managing different budget data, you can work with several operational
and versions at the same time when using the budget control system in Funds
configuration Management.
change
Type
IMG > Public Sector Management>Funds Management Government > Budget Control
Menu Path
System (BCS) > Budgeting > Basic Settings > Definition of Budget Data > Edit
Versions
SPRO
Transaction
1. Enter the information per the screen shot below:
Implementation
Steps

3. Once versions defined, there is a transaction FMBOSTAT to run on application
side in order to assign Budget Status ALL to version 0 by fiscal year. Per screenshot
below: make an additional entry for Fiscal Year XXXX.
Management
4.13 Configuration Element 13: Budget types
 Define budget types
Budget Types are customer-defined budget specification in the Budget Control System (BCS). The
combination of budget type and budgeting process represents a customer-specific definition of budget
values.
4.13.3
i. Define budget types
Management
The budget types to differentiate between types of budget postings for documents
ationale for
and reporting. Will be defined as per customer requirement.
configuration
and
configuration
change
Type
Menu Path
Control System (BCS) > Budgeting > Basic Settings > Definition of Budget Data >
Budget Types > Define Budget Types
SPRO
Transaction
1. Enter FM Area 1000 and click
Implementation
Steps 2. Select new entries icon
3. Please complete the table per ,matrix below and Assign Processes
Budget
Type Long Description Processes
APRO Appropriation Received Enter, Return, Send, Supplement

APRI Appropriation Ready for Issue Enter, Return, Send, Supplement
ALLT Allotment Receive, Send
SALT Sub Allotment Receive, Send
MSBL Member State Balance Return
AALT Advance Allotment Enter, Return
CATH Commitment Authority Enter, Return, Send

CARI Commitment Authority Ready for Issue
CAWA Commitment Authority with Appropriation Enter, Return, Send
CARI Commitment Authority Ready for Issue Enter, Return, Send
AREV Allocation Revenue Received Enter, Return, Send

ARRI Appropriation Ready for Issue Enter, Return, Send
GMEN Other Revenue Received Enter, Return, Send

GMSP Supplement Supplement
GMTR Transfer Receive, Send
GMRT Return Return
Management
4. Select the first line and double click Assign Processes.

5. Complete per the screen below:
Management
12. Save and exit.
4.14 Configuration Element 14: Document Definition for Budget Entry

 Define Document Types
 Maintain Number Range Intervals for Entry Documents
 Maintain Number Range Intervals for Budget Change Documents
 Define Number Range Intervals for Document Family
 Define Budgeting Layout
 Field Status for Budget Entry Documents
 Define and Assign Changeable Fields in Budget Documents
 Define Derivation Strategy for Additional Budget Line ItemsDefine Substitution for Budget
Documents

BCS Budget Control System includes functions for budget planning, budget monitoring, budget reporting
and availability control. The Customer Solution implementation will utilize all functionalities except budget
planning. The full Solution Enterprise implementation plans for its budget planning requirements to be
provided by a SAP new dimension application.

Management
i. Define Document Types
In this IMG activity, you define the document types you want to use for budget postings
Rationale for
in Funds Management. . By using different document types, you can classify budget
configuration
entry documents according to your user-specific criteria, by assigning meaningful names
and
to the individual document types used within your organization. To facilitate integration
configuration
with Grants Management the design includes detailed GM document types that roll up to
change
GM01 to be in sync with Grants Management.
Type
Menu Path
Control System (BCS) > Budgeting > Budget Entry > Document Definition > Define
Document Types
SPRO
Transaction
1. Enter Document Type, Text Type, and Number Ranges and select the remaining
Implementation
fields per the embredded file below:
Steps
Budget Types and

Doc Types for DEV (2).xlsx
2. Save your entries
ii. Maintain Number Range Intervals for Entry Documents

Management
This step defines the number range interval for budget entry documents of an FM area
Rationale for
for each fiscal year for the industry-specific component Funds Management.
configuration
Additionally, we have included the detailed GM number range intervals as well to be in
and
the “4” series.
configuration
change
Type
IMG > Public Sector Management>Funds Management Government> Budget Control
Menu Path
System (BCS) > Budgeting > Budget Entry > Budget Entry Documents > Document
Definition > Maintain Number Range Intervals for Entry Documents
FMEDNR
Transaction
Implementation
2. Select one of the following: Intervals (eyeglasses icon-Display)
Steps
, Status (pencil icon-Change)
or Intervals (pencil icon-Change)
3. Select Intervals (pencil icon-Change)
4. Click on Insert Interval icon
5. Insert the following to create number ranges: Number, Year, From number (10
digit number), To number (10 digit number), Number Range Status (10 digit
number) per embedded file in previous step;
6. Checkmark should be left checked as the Customer will utilize internal number
ranges.
7. Make sure to save your entries

Management
iii. Maintain Number Range Intervals for Budget Change Documents
In this IMG activity, you define the number range interval of budget change documents in
Rationale for
an FM area for each fiscal year in the component Funds Management.
configuration
and
configuration Change documents are always generated, when changes are made to the totals records
change for existing budget values. Change documents provide a complete history of the
changes made to budget values.
The Customer Office of Programm Planning, Budgeting and Accounts (OPPBA) agreed
to one continuous number range.
There is an outstanding consideration to have an external range for Customer Budget

Informaiton System (BIS) appropriations and allotment advices to be transferred to
Solution via an interface and possibly a second external range to support conversion.
Type
IMG > Public Sector Management > Funds Management Government > Budget Control
Menu Path
System (BCS) > Budgeting > Budget Entry > Budget Entry Documents > Document
Definition > Maintain Number Range Intervals for Budget Change Documents
SPRO
Transaction
iv. Define Number Range Interval for Document Family

Management
In this IMG activity, you define the number range interval to assign document family
Rationale for
numbers. Several budget entry documents are grouped togetherder one document
configuration and
family which is created at the same time in a mass activity. This will be used in the
configuration
Customer implementation to support mass upload of allotments at the beginning of
change
a budget period.
The document family number references all the budget entry documents generated
at the same time in a mass rCustomerand makes drilldown reporting and further
processing easier (such as a mass reversal with the program Reverse documents).
In this way, an entry document also gets a document family number as well as the
individual budget entry-document number. The respective document family is
displayed in the budgeting workbench in the header data of a budget entry
document. For entry documents without a family document, the Document Family
field in the budgeting workbench is hidden.
Type
IMG > Public Sector Management>Funds Management Government> Budget
Menu Path
Control System (BCS) > Budgeting > Budget Entry > Budget Entry Documents >
Document Definition > Define Number Range Interval for Document Family
SPRO
Transaction
Implementation
2. Select one of the following: Intervals (eyeglasses icon-Display)
Steps
, Status (pencil icon-Change)
or Intervals (pencil icon-Change)
3. Select Intervals (pencil icon-Change)
4. Click on Insert Interval icon

5. Insert the following to create number ranges: Number, Year, From number (10
digit number), To number (10 digit number), Current Number (10 digit
number)
6. Checkmark if the number range interval is external.

Management
7. Make sure you save your entries .
v. Define Layout for Budgeting Workbench

Management
In the budgeting workbench, you can define whether a specific input field appears
Rationale for
in the header area of the budgeting workbench.
configuration and
configuration
change
Type
Menu Path
Control System (BCS) > Budgeting > Budget Entry > Budget Entry Documents
> Document Definition > Define Layout for Budgeting Workbench
SPRO
Transaction
1. You will see the following screen with standard SAP budget workbench
Implementation
layouts:
Steps
2. Select the icon New Entries

3. The following screen will appear:
Management
4. Enter the following Layout Variant “Z0001” and Description “Customer All
Account Assignment Elements in Line Item.”
5. Select from the drop-down menu the fields and enter the respective
column position number as shown in the screenshot below:
Management
vi. Field Status for Budget Entry Documents

Management
In this IMG activity, you can create and delete field status variants for Budget Control
Rationale for
System (BCS). A field status variant enables you to control whether the fields your users
configuration and see when they create budget entry documents are hidden, displayed, optional, or
configuration mandatory.
change
Type
Menu Path
Field Control for Budget Entry Documents > Field Status
SPRO
Transaction
1. Select “Define Field Status Variant” node
Implementation
2. Define Field Status Variant “ZZ01”
Steps
3. Select “Assign Field Status Variant” node

4. Assign “ZZ01” to FM Area “1000”per screenshot below
5. Select “Define Field Status Group” node

6. Define Field Status Group “ZZ01”
7. Select “Assign Field Status Group” node

Management
8. Enter values per embedded spreadsheet below:
Doc Types by
Process for Field Status Group.xlsx
9. Select “Maintain Field Status Definition” node

10. Edit Field Status Definition “ZZ01” per screenshots below:
11. Select “Assign Field Status definition” node:

Management
vii. Changeable Fields in Budget Documents

Management
In this IMG activity, you define a profile of changeable fields for your pre-posted and
Rationale for
posted budget documents.
configuration and
configuration
change
Type
Menu Path
Field Control for Budget Entry Documents > Changeable Fields in Budget Docs
SPRO
Transaction
12. Select “Define Profile of Changeable Fields in Budget Docs” node
Implementation
13. Define Profile “1000” for Changeable Fields per screenshot below
Steps
14. Select Edit Profile for Preposted documents and define changeable fields
per screenshot below
4. Select Edit Profile for Posted documents and define changeable fields per
screenshot below
Management
15. Select “Assign Profile of Chngble Flds to Doc. Types” node

16. Assign Profile “1000” to all document types “*” per screenshot below
17. Select “Activate Change Log for Preposted Budget Documents” node
18. Activate change history per screenshot below
Management
viii. Define Derivation Strategy for Additional Lines

Management
In the budgeting workbench, you can create additional budget lines to post
Rationale for
automatically via the derivation strategies in this configuration node.
configuration and
configuration
change
Type
Menu Path
Additional Budget Line Items > Define Derivation Strategy for Additional Budget
Line Items
SPRO
Transaction
Implementation Create derivation strategy per below screenshots
Steps
Management
Management
Management
Management
Only master data that needs overwrite

Management
Management
1.
4.15 Configuration Element 15: Control Budgeting Flow

 Activate Period Control
 Edit Status
 Define Key Figures - A key figure is made up of aggregated posting data from
user-defined data sources.
 Define Distribution Keys
 Define and Assign Check Libraries
In the Solution environment, the Customer seeks to restrict access to post budgetary documents
to open periods within the FM Area fiscal year (January – December). To achieve this control the
system requires the activation of period control for budgeting. The Customer intends todertake
Budget Formulation outside of the SAP Funds Management (FM) module, therefore only one
status definition “all” is required. Additionally, based on the system configuration of Multi-Year
Budget Execution (MYBE) and Budget Period and the Customer definition of a Fund Balance at
the end of a period, it is required to establish a Key Figure to calculate the Fund Balance.

Management
i. Activate Period Control

The Customer requires the ability to control posting of budget documents only to
Rationale for
open periods.
configuration
and
configuration
change
Type
Menu Path
Control System (BCS) > Budgeting > Control Budgeting Flow > Activate Period
Control
SPRO
Transaction
Implementation 1. Select New Entries icon
2. Select FM area 1000 from drop-down menu
Steps
3. Select Budget Version 0 (zero) from drop down menu
4. Checkmark Period Control. The complete screen is shown below:

6. Click the back icon twice to finish this step.
ii. Edit Status

Management
The Customer will apply budget period control to all phases: budget entry, budget
Rationale for
consumption, changes to the approved budget, including transfers, reductions /
configuration
supplements, and to budget blocks, of the budgetary process that are in scope.
and
configuration
change
Type
Menu Path
Control System (BCS) > Budgeting > Control Budgeting Flow > Edit Status
SPRO
Transaction
Implementation 1. Select New Entries icon
Steps 2. Select FM area 1000 from drop down menu
3. Enter Status “all”
4. Enter description (S) 6 character length short description
5. Enter description (L) 35 character length long description
6. The result is shown in the screen shot below, please note FM Area 0001 is a
standard SAP delivered FM Area and is not applicable to the Solution
implementation.
8. Highlight FM Area 1000 line and select

folder. The following blank screen will appear:
9. Add New Entries by Budget Type & Process per embedded spreadsheet. Note:
Budget Category = Payment and Authorization Group = blank for all values
Management
Budget Types and

Doc Types for DEV (2).xlsx
iii. Define Key Figures

Management
The Solution implementation requires a specific calculation of the Fund Balance

Rationale for
for use in end of a budget period cycle.
configuration
and
configuration
change
Type
Menu Path
Control System (BCS) > Budgeting> Control Budgeting Flow > Define Key
Figures
FMKF_DEF
Transaction
1.
Implementation 2. Click the create icon (blank paper)

3. Define the key figure with an alphanumeric name beginning with 2 of the
Steps same letters, for example: “YY” or “”
4. Enter _Customer Residual as the Key Figure in the pop-up window as
shown below:
5. Click the checkmark
6. Complete the fields on the screen as shown below:
7. Click the Select data source icon
8. Click on create icon
9. Populate tab Budget Data per sreenshot below:

Management
10. Select Posting Data tab
11. Click on create icon
12. Populate tab Posting Data per screenshot below:

Management

14. Select Category Tab and checkmark the boxes per the screenshot below:
16. Repeat for BUDGET_TRAN.

Management
17.
iv. Define Distribution Keys
By defining a distribution key, you can distribute plan totals over individual plan
Rationale for
periods. The Project implementation will require the ability to post an Allotment
configuration
Advice (Spending Authority) to the specific month the document is approved without
and
distribution.
configuration
change
Type
Menu Path
Control System (BCS) > Budgeting > Control Budgeting Flow > Define Distribution
Key
GP30
Transaction
Management
1. Expand the user-defined folder.

Implementation
Steps 2. Click the folder Independent and Using the right mouse button, choose
Create.
3. Enter Z001 as the distribution and complete the description of the

distribution key as shown in screenshot below:
4. Click checkmark
5. Under the Distribution factors tab complete per screenshot below:
6. Click save and complete the pop-up window shown below according to
Project Transport Request standards:
7. Repeat the above to create distribution keys for periods 2 – 12. Please note
the format of distribution factors per the screenshot below for period Z010.
Each of the subsequent distribution keys will be added to the same
Transport Request.
Management

In this step you define budget availability control settings for the budget control system.

i. Edit Derivation Strategies for Activity Groups
Management
All posting procedures relevant for availability control are divided into activity
Rationale for
groups. You can enter various availability control tolerance limits for each activity
configuration
group.
and
configuration
change In addition to the activity groups delivered by SAP, you can create your own
activity groups and define the combination of the posting procedures contained in
them.
In this IMG activity, you can subdivide postings according to their posting
procedures.
Type
Menu Path
Control System (BCS) > Availability Control> Activity Groups>Edit Derivation
Strategy for Activity Groups
FMAVCDERIVACTG
Transaction
Implementation 1. Select the Change/Display icon (eyeglasses & pencil) These are
standard delivered by SAP
Steps
2. Select Create Step by double-clicking on the “Create Step” icon

3. User can create a Derivation Rule or an Assignment. The pop-up
window will default to Derivation rule as shown below, please choose
Assignment and click the checkmark.
4. Complete the Derivation Strategy step as shown below:

Management
5. Save your entry and click back icon .

6. Create the next step per the screenshot below:
7. Create the next step per the screenshot below:

Management
8. Save your entry and click back icon .

9. Complete the next step per the screenshot below:
ii. Edit Tolerance Profiles

Management
In this IMG activity, you define the tolerance profile for the active availability
Rationale for
control in the budgeting of Funds Management (FM).
configuration
and
configuration For each tolerance profile, you define whether you only want to work with
change percentage usage rates or also with maximum permissible absolute differences. If
you allow absolute variances as tolerance limits, you must assign a currency to
the tolerance profile - this currency must match your FM area currency.
In a tolerance profile you group together the tolerance limits for the different
activity groups. You can define one or more tolerance limits for each activity
group by specifying different usage rates or also absolute variances. You also
define the check sequence of the different tolerance limits. Assign a message
type to each of these defined check events. As message type, an error message,
a warning, or information can be issued.
Type
IMG > Public Sector Management>Funds Management
Menu Path
Government> Budget Control System (BCS) > Availability
Control>Edit Tolerance Profiles
SPRO
Transaction
Implementation 1. Select icon, this allows the user to create new tolerance
Steps profiles per below screenshot:
2. Select “Maintain Tolerance Limits” and configure each profile per screenshots
below:
1. Tolerance Profile Customer (Maintain Tolerance Limits):
Management
2. Tolerance Profile EX (Maintain Tolerance Limits):
3. Tolerance ProfileOV (Maintain Tolerance Limits):
4. Tolerance ProfilePR (Maintain Tolerance Limits):

Management
i. Define Blocking Reasons
In this step you define the blocking reasons for the earmarked funds and value
Rationale for
adjustment documents. With these blocking reasons you can block a document or
configuration
document item for manual processing.
and
configuration
change
M - Module Specific
Type
IMG > Public Sector Management > Funds Management Government > Funds
Menu Path
Management-Specific Postings > Earmarked Funds and Funds Transfer > Define
Blocking Reasons
SPRO
Transaction
Implementation 1. Select “New Entries”
Steps 2. Enter Block Number, two digit alphanumeric characters
3. Enter Block Description and Reason, fifty digit alphanumeric characters
4. Save your work
Management
ii. Change Message Control
In this step you define the messages the users will see when tolerance limits are
Rationale for
invoked.
configuration
and
configuration
change
M - Module Specific
Type
Menu Path
Management-Specific Postings > Earmarked Funds and Funds Transfer > Change
Message Control
SPRO
Transaction
Steps 2. Add messages as shown below
4.16 Configuration Element 19: Actual and Commitment Update/Integration
 Assign Update Profile to FM Area
 Override Update Profile to FM Area

 Make Other Settings
 Down Payment for Earmarked Funds
 Activate/Deactivate Funds Management
Management
iii. Activate/Deactivate Funds Management

In this IMG activity, you activate the Funds Management (FM) account assignment
Rationale for
derivation and update of documents from the feeder components for FM
configuration and
configuration
change
Type
IMG>Public Sector Management>Funds Management Government>Actual and
Menu Path
Commitment Update/Integration>Activate/Deactivate Funds Management
SPRO
Transaction
1. Ensure both checkboxes selected for company code 1000 per screenshot:
Implementation
Steps
2. Save your work
4.20 Configuration Element 20: FM Line Items for Basic Settings
 Define Number Ranges for Actual Transactions
 Assign Number Range to FM Area

i. For a given FM Area, number ranges need to be defined for FM ledger documents (actual
postings), per FM area
ii. For a given FM Area, number ranges need to be assigned to an FM Area
4.20.2 Document Relationship Entities

Note: these relationships might be established in Solution Manager
Management
____________________________________________________________________________________
4.22 Configuration Element 22: Integration with Cost and Project Controlling and Materials Management
 Define number ranges for posting integration with Controlling

 Choose Business Transactions for Integration
 Activate Integration and Project Cost Controlling
 Set Checks for CO Planned Version
 Set Tolerances for MM documents
i. In this step, you create, per FM, the number ranges for the actual data documents in Funds
Management which are created due to Controlling business transactions.
ii. In this step, assign those CO transactions that should post into the FM ledger (and whether the
transaction(s) is/are budget-relevant) – per FM Area
iii. In this step, the user activates CO/FM integration
iv. In this IMG activity, you can set the checks for planning functions in Controlling.
=
Management
i. Activate Integration Costs and Project Controlling

In this IMG activity, you select the Controlling business transactions for an FM area
Rationale for
which are to be reflected in Funds Management.
configuration
and
configuration
change
Type
IMG > Public Sector Management > Funds Management Government > Actual and
Menu Path
Commitment Update/Integration > Integration>Integration with Cost and Project
Controlling > Activate Integration Costs and Project Controlling
SPRO
Transaction
Implementation
1. Select Display/Change
Steps
2. Changes can be made to “CO Integr.”, “Active HR from” and “No Checks”:
3. Save your work

Management
4.23 Configuration Element 17: Settings for availability control ledger
 Maintain Customer-Specific Check for Availability Check (Assign Tolerance Profile & Strategy
for Control Objects)
 Define Filter Settings for Budget Values
 Define Filter Settings for Commitment/Actual Values
 Define Derivation Strategy for Control Object
 Define Derivation Strategy for Tolerance Profile
 Assign Tolerance Profiles and Strategy for Control Object
 Select Checking Horizon for Availability Control
 Define Activation of Availability Control
User maintains the list of availability control ledgers (AVC ledgers). You can define new (customer-
defined) availability control ledgers, modify some of their attributes, or delete ledgers, providing some
conditions are fulfilled.

Management
i. Maintain Customer-Specific Ledger for Availability Check
In this IMG activity, you maintain the list of availability control ledgers (AVC ledgers).
Rationale for
You can define new (customer-defined) availability control ledgers, modify some of
configuration
their attributes, or delete ledgers, providing some conditions are fulfilled. SAP
and
provides standard AVC ledgers, 9H FM PB (Payment Budget) and 9I FM CB
configuration
(Commitment Budget) Availability Control.
change
The Customer requires three AVC control ledgers within FM, which will be
supplemented by the SAP Grants Management – Grantee Module for Sponsored
Program and Sponsored Class AVC based on Donor Agreements. The three
ledgers will provide the following control:
Ledger 9H will provide availability control based on all SAP FM dimensions,

however payroll transactions will be exempt from AVC;
Ledger Z1 will provide a hard-stop based on the SAP FM Fund dimension for all
transactions, except payroll once 100% of the budget has been consumed;
Ledger Z2 will provide a warning when payroll transactions exceed the Fund Center
released budget amount.
When creating a new AVC ledger, you can have most of its attributes copied from a
reference ledger taken as template. The following settings and assignments are
copied from the reference ledger:
 Filter settings for budget values
 Assignment of tolerance profiles and derivation strategy for control objects
 Assignment of checking horizon for availability control
Type
Management
IMG > Public Sector Management>Funds Management Government > Budget Control
Menu Path
System (BCS) > Availability Control> Settings for Availability Control Ledger >
Maintain Customer-Specific Ledger for Availability Check
SPRO
Transaction
Implementation 1. Select the Change/Display icon (eyeglasses & pencil)
Steps 2. “New Entries” allows the user to create new Ledgers
3. Enter a two digit alphanumeric character for Ledger
4. Enter a “Ledger Name”, 26 digit alphanumeric character length
5. Select from the menu drop down for “Data Source for Consumed Amount” the
following are the selections available: FM (Commitment budget (CB), FM
Financial Budget, FM Payment Budget (PB), FM CB Commitment/Actual Data
and FM PB Commitment/Actual Data
6. Select from the menu drop down for “Data Source for Consumable Budget”
the following are the selections: FM Commitment Budget (CB), FM Financial
Budget and FM Payment budget (PB)
Management
ii. Define Filter Settings for Budget Values

i.
In this IMG activity, you define which budget values should be included in active
Rationale for
availability control.
configuration and
configuration
change You generally define the total consumable budget against which consumable
budget (commitment or actual values) is checked using the AVC filter settings.
You define this in the activity Define the Consumable Budget.
You also have the option of creating your own availability control ledger in which
you check budget values against the consumable budget instead of consumed
amounts.
Type
Menu Path
Control System (BCS) > Availability Control> Settings for Availability Control
Ledger>Define Filter Settings for Budget Values
SPRO
Transaction
1. Choose an activity by double-clicking on the activity line:
Implementation
Steps
2. Enter FM Area “1000”

3. Enter control ledgers Z1 and Z2 per screenshot below:

2. Highlight Z1 ledger row and select
3. Enter Budget types per screenshot below:
Z1 - Ledger
Management
14. Repeat steps 12 and 13 per screenshot below:

Z2 - Ledger
Management
iii. Define Filter Settings for Commitment/Actual Values

ii.
In this IMG activity, you define the actual and commitment values that should be
Rationale for excluded from active availability control.
configuration and
configuration
change
Type
IMG > Public Sector Management>Funds Management Government> Budget Control
Menu Path
System (BCS) > Availability Control> Settings for Availability Control Ledger>Define
Derivation Strategy for Commitment/Actual Values
SPRO
Transaction
Implementation 1. Select allows the user to create new ledgers:
Steps
2. Select “Exclude Value Types” and exclude value types for each ledger
per screenshots below:
Management

Management
iv. Define Derivation Strategy for Control Objects

iii.
Each FM account assignment in which you create budget or to which you post
Rationale for
budget consumption is assigned an account assignment in the availability control
configuration
ledger. In this IMG activity, you define the logic on how the account assignments
and
of the availability control ledger ( availability control object) should derive the
configuration
budget addresses and posting addresses.
change
The derivation strategy that you define in this IMG activity controls the assignment
of the control object to one or more budget addresses. For a budget posting, the
corresponding control object is determined on the basis of this derivation strategy.
Budget postings are updated in the AVC in a single step. In comparison,
actual/commitment postings are updated in two steps in the AVC, using two
consecutive derivation strategies. First the corresponding budget address is
determined from the posting address - this occurs with the derivation strategy of
the budget structure (IMG activity Define Derivation Strategy for Budget
Addresses). The control object is then derived from the respective budget
address in the same way as the budget posting.
Type
Menu Path
Ledger>Define Derivation Strategy for Control Objects
ABADO
Transaction
Implementation 1. Select allows the user to create 2 derivation strategies per
below:
Steps
2. Double click on Z1 strategy and create derivations per requirement :

Management

Management
v. Define Derivation Strategy for Tolerance Profiles

In this IMG activity you define the derivation rules with which you can replace the
Rationale for standard tolerance profile by an alternative tolerance profile.
configuration
and
You normally assign a standard tolerance profile to the availability control ledger for
configuration
each fiscal year and FM area. This defines the tolerance limits for all postings.
change
If you want to make the tolerance limits valid for postings to certain FM account
assignments or users, you can define a derivation rule which derives an overriding
tolerance profile with different tolerance limits for the relevant FM account
assignments.
Type
Menu Path
Ledger > Define Derivation Strategy for Tolerance Profiles
SPRO
Transaction
Implementation 1. Select allows the user to create new derivation strategy per
below:
Steps
2. Double click on Z1 strategy and create derivations per below:

Management
ZZ
Management
3. Double click on Z2 strategy and create derivations in the similer manner

as per requirement:
4. Save your work
Management
vi. Assign Tolerance Profiles and Strategy for Control Objects

In this IMG activity you define the derivation of availability control objects and the
Rationale for assignment of the tolerance profile for each availability control ledger.
configuration
and
configuration
change
Type
Menu Path
Ledger > Assign Tolerance Profiles and Strategy for Control Objects
SPRO
Transaction
Implementation 1. Select allows the user to create 2 derivation strategies per
below:
Steps
2. Save your work

Management
vii. Select Checking Horizon for Availability Control

In this IMG activity you define how the checking horizon is selected for availability
Rationale for checks in a specified control ledger.
configuration
and
configuration
change
Type
Menu Path
Control System (BCS) > Availability Control> Specify Checking Horizon > Select
Checking Horizon for Availability Control
SPRO
Transaction
Implementation 1. Select allows the user to create 2 derivation strategies per below:
Steps
2. Save your work
viii. Define Activation of Availability Control
Rationale for
In this IMG activity, you activate availability control by assigning an activity status
configuration
for each ledger and fiscal year (from year).
and
configuration There are currently five activation statuses available for each availability control
change ledger: Ledger not active, Active without availability checks, Active with usual
check logic, Active with soft check logic, Active with strict check logic for
document chains and Active with strict check logic.
Type
Menu Path
Control System (BCS) > Availability Control> >Define Activation of Availability
Control
SPRO
Transaction
Implementation 1. Select to add Z1 and Z2 control ledger. Leave Revenue box
checked
Steps
Management
4.24 Configuration Element 18: Earmarked Funds and Funds transfers
 Maintain Global Settings
 Assign Field Status Variant to Company Code
 Define Field Status Groups
 Define Field Selection String
 Assign Field Selection String

Tolerance Keys
 Define Document Types

Account Assignment Transfer
 Define Blocking Reasons

Management
iii. Maintain Global Settings
In this step you can activate or deactivate specific functions for Earmarked
Rationale for
funds.
configuration and
configuration
change Check in Local Currency
If this function is active, a check in Local currency takes place when reducing
earmarked funds with other documents.
Value adjustment required

If this function is active, no amount changes may be performed on an earmarked
funds document. An additional document, a value adjustment document, must
be entered in order to change the amount of earmarked funds.
Type
SPRO
Menu Path
IMG > Public Sector Management>Funds Management Government> Funds
Transaction
Management-Specific Postings>Earmarked Funds and Funds Transfer > Maintain
Global Settings
1. Checkmark: Check in local Curr. or Value adjustment docs required
Implementation
Steps 2. Save your work
Management
iv. Define Field Status Variant
Rationale for
configuration In this step you assign a define a field status variant for earmarked funds documents
and
configuration
change
Type M – Module Specific
Menu Path Management-Specific Postings > Earmarked Funds and Funds Transfer > Field Control
for Earmarked Funds and Funds Transfers > Define Field Status Variant
Transaction SPRO
1. Select the “New Entries” icon:

2. Enter FMRE per screenshot below:
Implementation
Steps
3. Save your work
v. Assign Field Status Variant to Company Code
Rationale for In this step you assign a field status variant to your company codes. You can assign a
configuration field status variant to as many company codes as you want.
and
configuration
change
Type M – Module Specific
Management-Specific Postings > Earmarked Funds and Funds Transfer > Field Control
Menu Path for Earmarked Funds and Funds Transfers > Assign Field Status Variant to Company
Code
Management
Transaction SPRO
4. Select the Change/Display icon (eyeglasses & pencil)

5. Click on Status Variant Field for CoCd 1000 Customer
6. Enter “StatusVar”: FMRE per screenshot below.
7. “Fld. Stat.descrptn” this field will automatically populate by SAP
8. Save your work
Implementation
Steps
Management
vi. Define Field Status Group
In this step, you define field status groups. You must assign the field status
Rationale for
groups, along with a field status variant, to a field selection string, and enter
configuration and
them when defining document types.
configuration
change
By defining the field selection string, you determine which fields are optional,
required or hidden when you enter documents. The document types classify the
business transactions (such as funds blocking and funds commitments) in Funds
Management.
You can define separate field status groups for the various business transactions
and control document entry by defining the field selection and document type
accordingly
Type
Menu Path
Management-Specific Postings>Earmarked Funds and Funds Transfer > Field
Control for Earmarked Funds and Funds Transfers>Define Field Status Groups
FMU5
Transaction
Implementation 1. Select the “New Entries” icon:
Steps 2. Enter Field Status Group, a four digit alphanumeric character
Enter Name, a twenty-six digit alphanumeric character field

3. When you have more than one line entered, you can change the sequence
in which the Field Status Groups appear by clicking on the “Position” icon
in the bottom of the screen:
4. Next select from the menu drop down the Field Status Group that you wish
to go to, once selected the cursor will position on that field
5. Save your work
Management
vii. Define Field Selection String
In this step, you can define the field selection strings - that is, you can specify
Rationale for
which fields are ready for entry, required or hidden during Earmarked funds and
configuration
transfers. In another step, you must assign a field status variant and field status
and
group to the field selection string.
configuration
change
Temporary Note: Customer to date has decided to define the field selection
string configuration by FM Area (1000)
Type
Menu Path
Control for Earmarked Funds and Funds Transfers>Define Field Selection String
o SPRO
Transaction
Steps 2. Enter Field Selection string, eleven digit alphanumeric characters
3. Enter Name, nineteen digit alphanumeric characters
4.
Save your work
Field Selection String 1000 (60 entries)
Maintain as per requirement
Management
Field Selection String 1001 (60 entries)

Management
viii. Assign Field Selection String
In this step, you can define the field selection strings - that is, you can specify
Rationale for
which fields are ready for entry, required or hidden during Earmarked funds and
configuration and
transfers. In another step, you must assign a field status variant and field status
configuration
group to the field selection string.
change
Type
Menu Path
Control for Earmarked Funds and Funds Transfers>Assign Field Selection String
FMUN
Transaction
Steps 2. Enter Field Status Variant, four digit alphanumeric characters
3. Enter Field Status Group, four digit alphanumeric characters
4. Enter “Field Selctn string”, eleven digit alphanumeric characters (1000,
1001, 1002 only)
5. Save your work
ix. Define Tolerance Keys
In this step, you define the tolerance levels for earmarked funds documents
Rationale for
configuration and
configuration
change
Type
Menu Path
Management-Specific Postings>Earmarked Funds and Funds Transfer > Define
Tolerance Keys
SPRO
Transaction
Steps 2. Enter Z01 tolerance limit
Management
3. Save your work

Management
x. Define Tolerance Limits for Differing Amounts
In this step, you define the tolerance levels for earmarked funds documents
Rationale for
configuration and
configuration
change
Type
Menu Path
Tolerance Limits for Differing Amounts
SPRO
Transaction
Steps 2. Enter Z01 tolerance limit with $4000.00 and Percentage
2. Save your work
xi. Define Document Types
In this IMG activity, you create the document types for the documents in Funds
Rationale for
Management. Document types are used to classify the documents. You can define
configuration
characteristics for each document type which control how the document is entered or
and
they may be recorded in the document itself. For each document type, you must
configuration
specify:
change
A number range interval
A field status group.

The field status group, together with the field status variant, determines, by way of its
Management
assignment to a field selection string, which fields are optional, required or hidden
when you post documents in your FM area.
Management
Type
IMG > Public Sector Management>Funds Management Government>Funds
Menu Path
Document Types
FMU1
Transaction
Implementation 1. Select “New Entries”:
Steps Enter values per embedded spreadsheet
EF DocumentTypes
and Number Ranges.xls
2. Select a Document Category by using the drop down selection:
o Funds transfer
o Funds block
o Funds reservation
o Funds precommitment
o Funds commitment
3. Forecast of Revenue
4. DT (Document Type): this defaults according to selection of Category just
entered.
5. Enter Document Type Description, twenty-one alphanumeric characters
6. Enter Number for Number Range, two digits
7. Enter Residence, three digits
8. Enter Field Status Group, four digit alphanumeric
9. Enter Template Type, four digit alphanumeric
10. Enter Tolerance Key, four digit alphanumeric
11. Checkmark Control Data:
o Start Workflow
o Negative Values
o Derive G/Lacc.
o Add. Redctn Logic of Earmarked Funds
12. Select a Form Type from the drop down menu:
o Smart Forms
o PDF-Based Forms
13. Select a Name from the drop down menu of the SAP Smart Forms
14. Save your work
xii. Account Assignment Transfer
In this IMG activity, these settings are used to ensure that each follow-on document
Rationale for
in earmarked funds documents gets the account assignment from the previous
configuration
document.
and
configuration
Management
change
Type
IMG > Public Sector Management>Funds Management Government>Funds
Menu Path
Management-Specific Postings>Earmarked Funds and Funds Transfer > Account
Assignment Transfer > Define Account Assignment Transfer
FMU1
Transaction
Implementation 1. Select “New Entries”: and enter UN001 rule
Steps
2. Select Maintain Fields to be Transferred and select active items as per below
Management
3. Assign Rules as active
4. Save your work

Management
xiii. Define Blocking Reasons
In this step you define the blocking reasons for the earmarked funds and value
Rationale for
adjustment documents. With these blocking reasons you can block a document or
configuration
document item for manual processing.
and
configuration
change
M - Module Specific
Type
Menu Path
Management-Specific Postings > Earmarked Funds and Funds Transfer > Define
Blocking Reasons
SPRO
Transaction
Steps 6. Enter Block Number, two digit alphanumeric characters
7. Enter Block Description and Reason, fifty digit alphanumeric characters
8. Save your work
Management
xiv. Change Message Control
In this step you define the messages the users will see when tolerance limits are
Rationale for
invoked.
configuration
and
configuration
change
M - Module Specific
Type
Menu Path
Management-Specific Postings > Earmarked Funds and Funds Transfer > Change
Message Control
SPRO
Transaction
Steps 4. Add messages as shown below
4.25 Configuration Element 19: Actual and Commitment Update/Integration
 Assign Update Profile to FM Area
 Override Update Profile to FM Area

 Make Other Settings
 Down Payment for Earmarked Funds
 Activate/Deactivate Funds Management
Management

i. For a given FM Area, set the Update profile, which discerns which budget categories to use, which
document date to use to assign the period in FM, and whether commitments/budgets are to be carried
over at year-end
ii. For a given FM Area, override the update profile to track PBET
iii. For a given FM Area, update the controls

Management
ii. Assign update profile to FM Area
In this step you define your update profile per FM area.

Rationale for
configuration and
configuration You make the following specifications in the existing update profiles:
change
 With which budget categories you want to work
o Payment budget
o Payment budget and commitment budget
 Which document date (such as purchase order, invoice, payment) is to be

used when assigning commitment/actual data to a period in Funds
Management, that is in which period the actual data is displayed in the
information system for the payment budget and/or the commitment budget
o Update period from posting date/document date.
o Update period from due date
 Whether the commitments and budget are allowed to be carried forward at

the fiscal year change and for which value types
Customer
Type
Menu Path
Commitment Update / Integration > General Settings > Assign Update Profile to FM
Area
OF37
Transaction
Implementation
Steps
2. Enter FM Area
3. Enter Name of FM Area
4. Enter the “Update Profile”, 000101
5. Save your work

Management
ii. Override Update Profile to FM Area

In this IMG activity, you can override the valid settings of an update profile in the
Rationale for
standard system.
configuration and
configuration
change The Customer requires historical information related to encumbrance postings in
SAP Funds Management to support deliverables in subsequent financial periods
and historical reporting.
M - Module Specific
Type
Menu Path
Commitment Update/Integration > General Settings > Override Update Profile
SPRO
Transaction
1. Select line with Update Profile “000101”
Implementation
2. Select the folder -> By Update Profile
Steps 3. Encumbrance Tracking radio buttons should be set as follows:
4. Save your work

Management
iv. Make Other Settings

In this IMG activity, you can define:
Rationale for
configuration and
configuration  When the goods receipt should be included in Funds Management
change  The process by which tax should be displayed
 Whether the derivation of FM Account Assignments only occurs for real
Controlling Objects or also for statistical Controlling objects.
 Which documents should be used for determining the Carryforward Level
 Which Currency Type is used for currency integration (see section
"Define Currency Type for Currency Integration")
 Whether sales orders should be updated in FM
Type
Menu Path
Commitment Update/Integration>General Settings>Make Other Settings
OFUP
Transaction
Steps
2. Enter FM Area, 1000
3. Next select from the options below: Ensure Only Use Real CO Objects
selected
4. Save your work

Management
v. Down Payment for Earmarked Funds

In this IMG activity, you can define which fields are available for input and/or
Rationale for
display on down payments and down payment requests. It also defines the
configuration and
automatic down payment clearing by document type.
configuration
change
Type
Menu Path
Commitment Update/Integration> Integration > Financial Accounting Integration (new)
> Down Payment for Earmarked Funds
SPRO
Transaction
1. Select Define Field Selection Screen node and select “New Entries”
Implementation
Steps
2. Enter Z001 Customer DP Variant and enter Down Payments and Down
Payments Request field per requirement (as demonstrated in the
screenshots below)
Management
3. Save your work
4. Select Assign Field Selection Screen node and assign document type KA
to field selection profile Z001
5. Save your work

6. Select Automatic Clearing of Down Payments for Earmarked Funds node
and enter values per table below:
Company EF Doc Type Down Payment Doc Type Invoice Doc Type
Code
1000 10 KA KR
1000 20 KA KR
1000 30 KA KR
1000 40 KA KR
Management
vi. Activate/Deactivate Funds Management

In this IMG activity, you activate the Funds Management (FM) account assignment
Rationale for
derivation and update of documents from the feeder components for FM
configuration and
configuration
change
Type
Menu Path
Commitment Update/Integration>Activate/Deactivate Funds Management
SPRO
Transaction
1. Ensure both checkboxes selected for company code 1000 per screenshot:
Implementation
Steps
2. Save your work
4.21 Configuration Element 20: FM Line Items for Basic Settings
 Define Number Ranges for Actual Transactions
 Assign Number Range to FM Area

i. For a given FM Area, number ranges need to be defined for FM ledger documents (actual
postings), per FM area
ii. For a given FM Area, number ranges need to be assigned to an FM Area
Management
i. Define Number Ranges for Actual Transactions
In this step, you define number ranges in each FM area for the actual data
Rationale for
documents in Funds Management.
configuration
and
configuration For each number range, you specify the following:
change
 Number range key
You must store the number range key in the FM area, to which it is to
apply. You do this in the step Assign number range to FM area below.
 Number range from which the document numbers are to be selected
 The type of number assignment (internal or external)
The numbers are always assigned internally for Funds Management.
You can define as many number ranges as you want for each FM area.
However, one number range is usually enough. If you define more than one
number range, make sure that they do not overlap.
Type
Menu Path
Commitment Update/Integration>Basic Settings>FM Line Items>Define Number
Ranges for Actual Transactions
OF19
Transaction
Initial screen looks like this:
Implementation
Steps
1. User has the option to select Display or Change by clicking on the icons
2. Enter Name of FM Area

Management
3. Display Intervals :
4. Change Intervals :
5. Change Status , user can add status profiles by

clicking on the icon in the upper left “+Interval” as shown below:
6. Save your work

Management
Management
ii. Assign number range to FM Area

After you define the number ranges (intervals) in the first step, this is where you
Rationale for
store the number range intervals for each FM area for the actual data documents
configuration and
configuration
change
Type
Menu Path
Commitment Update/Integration>Basic Settings>FM Line Items>Assign Number
Range to FM Area
OF33
Transaction
Implementation
Steps 2. Changes can be made to “Number range no.”
3. Save your work
4.22 Configuration Element 21: Integration
 Define Settings for Payment Transfer
 Define FM object requirements for various object types, per FM area
In order for data from other components to be updated in Funds Management, you must specify the Funds
Management account assignment elements when making a posting to another component (additional
account assignment).
Management
i. Define Settings for Payment Transfer
This configuration will permit cash discounts for prompt payment to be

Rationale for
applied to the original obligating document FM dimensions.
configuration and
configuration
change
Type
IMG > Public Sector Management > Funds Management Government >
Menu Path
Actual and Commitment Update/Integration > Integration > Maintain Field
Status for Assigning FM Account Assignments
SPRO
Transaction
1. Enter FM Area, 1000
Implementation
2. Complete the screen as shown below.
Steps
Management
3. Save your work
ii.
____________________________________________________________________________________
Management
4.23 Configuration Element 22: Integration with Cost and Project Controlling and Materials Management
 Define number ranges for posting integration with Controlling

 Choose Business Transactions for Integration
 Activate Integration and Project Cost Controlling
 Set Checks for CO Planned Version
 Set Tolerances for MM documents
Management
i. In this step, you create, per FM, the number ranges for the actual data documents in Funds Management
which are created due to Controlling business transactions.
ii. In this step, assign those CO tranasactions that should post into the FM ledger (and whether the
transaction(s) is/are budget-relevant) – per FM Area
iii. In this step, the user activates CO/FM integration
iv. In this IMG activity, you can set the checks for planning functions in Controlling.
i. Define Number Ranges for Posting Integration with Controlling
In this step, you create, per FM area, the number ranges for the actual data
Rationale for
documents in Funds Management which are created due to Controlling
configuration
business transactions.
and
configuration
change Enter the following for each number range:
 Number range key
 Number range interval from which the document numbers are to be

selected
 Type of number assignment (internal or external)
The numbers are always assigned internally for Funds Management.

You can define as many intervals as you like for each FM area. Setting just
one interval is, however, sufficient. If you define several intervals for each FM
area, you must make sure that the number intervals do not overlap.
Type
Menu Path
Commitment Update/Integration>Integration with Cost and Project
Controlling>Define Number Ranges for Posting Integration with Controlling
OFC2
Transaction
Initial screen looks like this:
Implementation
Steps
Management
1. Enter “FM Area” = “1000”

2. User has the option to select Display or Change by clicking on the
icons shown above and explained below
3. Display Intervals :
4. Change Intervals user can add intervals by

clicking on the icon in the upper left “+Interval” as shown below
Management
5. Change Status user can add status profiles

by clicking on the icon in the upper left “+Interval” as shown below
6. Save your work

Management
=
Management
iii. Choose Business Transactions for Integration

In this IMG activity, you select the Controlling business transactions for a FM area
Rationale for
which are to be reflected in Funds Management
configuration
and
configuration
change
Type
Menu Path
Commitment Update/Integration> Integration >Integration with Cost and Project
Controlling>Choose Business Transactions for Integration
SPRO
Transaction
Implementation 1. Select New Entries,
Steps 2. Enter FM Area, 1000
3. Select Transactions from the menu drop down list, as shown below:
 All Transactions
 Manual Cost Allocations
 Actual IAA order settlement
 Order Settlement
 Actual Periodic Overhead
 Actual Periodic Repostings
 Internal Activity Allocation
 Actual Overhead Assessment
 Actual Overhead Distribution
 Actual Activity Allocation
 Repost Costs
 Revenue Repostings
 Repost CO line items
 Template Allocation
4. Checkmark “Budget Assign”, Budget Assignment or not
5. Save your work

Management
Management
iv. Activate Integration Costs and Project Controlling

In this IMG activity, you select the Controlling business transactions for an FM area
Rationale for
which are to be reflected in Funds Management.
configuration
and
configuration
change
Type
Menu Path
Commitment Update/Integration > Integration>Integration with Cost and Project
Controlling > Activate Integration Costs and Project Controlling
SPRO
Transaction
Implementation
Steps
5. Changes can be made to “CO Integr.”, “Active HR from” and “No Checks”:
6. Save your work

Management
v. Set Checks for CO Plan Version
In this IMG activity, you can set the checks for planning functions in Controlling.
Rationale for
configuration
and If you use Controlling integrated with Funds Management, a check takes place
configuration on each period for the derivation of FM account assignment elements.
change
To improve performance, you can define how the derivation of account
assignment elements and a check should occur for each plan version.
 Unrestricted Check
 Only first period of planning horizon
 No check
Type
Menu Path
Commitment Update/Integration>Integration > Integration with Cost and Project
Controlling > Set Checks for CO Plan Version
SPRO
Transaction
Implementation 1. Select New Entries,
Steps 2. Enter FM Area, 1000
3. Select Controlling Area, from among the menu drop down list,Customer
uses 1000
4. Select a version from the menu drop down list as shown below:
Management
5. Select Check Mode from among the menu drop down list, choices are as
follows:
 Full Check
 One period only
 No check
6. Save your work

Management
vi. Set Materials Management Tolerances
In this IMG activity, you can set the tolerance profiles to ensure materials
Rationale for
management documents check/update funds management properly with no
configuration
tolerance so actuals cannot exceed budget in FM.
and
configuration
change
Type
Menu Path
Commitment Update/Integration>Integration > Integration Materials Management >
Tolerance Between Documents
SPRO
Transaction
7. Select new entries and enter Tolerance Key Z001
Implementation
Steps
8. Select Tolerance Key Values and enter 0,01 check limit
9. Select Tolerance Key Document Type Association and enter values list as
shown below:
Management
10. Save your work
vii. Purchase Order Protect Flag
This setting ensures the account assignment on the Purchase Order is maintained
Rationale for
and consistent on follow-on documents (i.e. Good Receipts, Invoice Receipts)
configuration and
configuration
change
Type
N/A
Menu Path
SM30
Transaction
1. Enter table “FM01X” and select Maintain button
Implementation
Steps
Management
2. Enter “FLG_PO_PROTECT” and activate per screenshot below:
4.23 Configuration Element 24: Integration with Procurement

 Activate Functions for Procurement for Public Sector
i. Activate the Funds Management (FM) account assignment derivation and update of documents from
the feeder components for FM to FM for specific company codes.

Management
i. Activate Functions for Procurement for Public Sector
In this activity, you activate the individual procurement functions of mySAP SRM
Rationale for
for the public sector.
configuration
and
configuration This function is not active by default in the standard system.
change
I – Integration
Type
IMG>Public Sector Management > Procurement for Public Sector > Activate
Menu Path
Functions for Procurement for Public Sector
SPRO
Transaction
Implementation 1. Click on the “New Entries” icon:
Steps 2. Enter “GovPrcFct”, select from drop down menu selection
3. Checkmark/activate “GPF act.”
4. Save your work

Configuration and Design Document Funds: Management Page 1 of 146

Hochgeladen von

Dokumentinformationen

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

Configuration and Design Document Funds: Management Page 1 of 146

Hochgeladen von

Copyright:

Verfügbare Formate

Configuration and Design Document Funds Page 1 of 146

Be careful while activating the funds management.

Funds Management has following basic building blocks. Combinations of these

Design Element name Design Description

Rule-Based Account Solution In this node we can

 Maintain authorization groups

Basic Settings in Funds Solution FM Basic settings consists of

 Defining global parameters for FM

Fiscal year Variant This configuration node consists of

Ranking order for selection of Functional This configuration node consists of

Design Element name Design Description

Funded Program Functional Data Funded program master configuration

 BAdI for Automatic Generation of

Solution This configuration node consists of

Design Element name Design Description

 Assign strategy for reassignment to

Define Status Profile Solution This configuration node consists of

Budget types Solution This configuration node will have

Control budget flow Solution Control budget flow consists of

Design Element name Design Description

Activity Group Solution This configuration node consists of

Settings for availability ledger Solution This configuration consists of

 Defining the filter settings for

 Defining the filter settings for

 Defining derivation strategy for

 Define derivation strategy for

Design Element name Design Description

 Activate the availability control and

Solution This configuration node consists of

 Maintain global settings-In this step

 Define document number ranges

This configuration node consists of

Design Element name Design Description

Actual and Commitment Solution This configuration node consists of

Integration Integration This configuration node consists of the

25.  Choose business transactions for

 Activate CO Integration with Funds

Design Element name Design Description

Set checks for CO plan version-it can

Integration with Procurement Integration This configuration node consists of

1.0 Configuration Elements Requirements

 Activate Account Assignment Elements

 Allow BLANK as Value for Account Assignment Elements

1.1.1 Overview of configuration element

1.1.2 Document Relationship Entities

Related PDDs Related BPRs Related FRICEW

1.1.3 Configuration Element Design Details

i. Define Account Group

2. Make sure you save before exiting the transaction

ii. Allow BLANK as Value for Account Assignment Elements

1.2 Configuration Element 02: Funds Management Government-Basic Settings

 Activate Global Funds Management Functions (PSM-FM)

1.2.1 Overview of configuration element

1.2.2 Configuration Element Design Details

i. Activate Global Funds Management Functions (PSM-FM)

ii. Activate Global Functions for Budgeting

Steps 2. Enter the Fiscal year

iii. Activate Multi-Year Budget Execution

iv. Define Global Parameters

Implementation 1. Select Display/Change icon (eyeglasses/pencil)

4. Make any necessary changes to the FM area text

1.3 Configuration Element 03: Fiscal year Variant

 Assign Fiscal Year Variant to FM Area