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THE FISHER VALLEY COLLEGE

“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

Automated or Computerized Payroll System

Presented to Prof. Laugerjohn Herras

THE FISHER VALLEY COLLEGE

Taguig City

In Partial Fulfillment

Of the Requirement for the Course

System Analysis and Design

By

Marjorie D. Escueta

Marvin E. Prendol

Sonnylyn R. Rico

Apple Rose C. Yanong

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

APPROVAL SHEET

The research paper entitled, “Automated or Computerize


Payroll System of Pooten and Associates Law Offices” prepared
and submitted by Marjorie D. Escueta, Marvin E. Prendol,
Sonnylyn R. Rico and Apple Rose C. Yanong in partial fulfillment
in the requirements for the degree of Bachelor of Science in
Accountancy is hereby accepted.

___________________________________
LAUGERJOHN HERRAS

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

ACKNOWLEDGEMENT

We want to express our gratitude to our Professor Mr.

Laugerjohn Herras. He has been extremely supportive and helpful

in times of needs. His knowledge, words of encouragements and

patience throughout our research kept us focus in completion.

We want also to thank Atty. Basilio B. Pooten, a Senior

Partner of Pooten and Associates Law Office for accommodating

us and even gave us some motivational advices and for letting us

do our research in his Office.

We especially want to express our gratitude and appreciation

to our family, who help us through it, for all their support, we

could not have done it without them.

God Bless us always.

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

ABSTRACT OF THE STUDY

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

TABLE OF CONTENTS

CHAPTER 1

1.1 Introduction …………………………

1.2 Background of the study …………………………

1.3 Statement of the problem …………………………

1.3.1 General Problem …………………………

1.3.2 Specific Problem …………………………

1.4 Objective of the study …………………………

1.5 Conceptual framework …………………………

1.6 Scope and limitations …………………………

1.6.1 Scope …………………………

1.6.2 Limitations …………………………

1.7 Hypothesis of the study …………………………

1.8 Significance of the study …………………………

1.9 Definition of terms …………………………

1.9.1 Operational Terms …………………………

1.9.2 Technical Terms …………………………

1.10 UML Diagram …………………………

1.11ERD Diagram …………………………

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

CHAPTER 2

2.1 Reviews on related studies …………………………

2.1.1 Local Studies …………………………

2.1.2 Foreign Studies …………………………

2.2 Reviews on related literature …………………………

2.2.1 Local Literature …………………………

2.2.2 Foreign Literature …………………………

2.3 Synthesis …………………………

CHAPTER 3

3.1 Research Design …………………………

3.2 Method in used in developing and

evaluating the software product …………………………

3.3 Respondents distribution …………………………

3.4 Data gathering procedures …………………………

3.5 Instrument …………………………

3.6 Statistical Treatment

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

CHAPTER 1: INTRODUCTION TO THE STUDY

1.1 INTRODUCTION

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

1.2 BACKGROUND OF THE STUDY

Pooten & Associates law Office started more than ten

years ago as a law firm specializing in all aspects of the legal

profession, including, but not limited to criminal cases, civil

cases, labor cases, tax cases, and other related cases to address

the growing needs of all clients needing legal assistance. On the

one hand, it act as counsel to clients in any proceeding; on the

other, they also work as a research and consulting company,

purveying all sorts of information and opinions on any question of

law, politics and related subjects. Their field of practice ranges

from construction arbitration to litigation in the regular courts

and quasi-judicial bodies.

Our motivation on their existing process is to improve

it, secured the backup files and records. Because, this factors

will lead to faster, shorter and lessen of

processes and organized of important data. Our focus is become

user-friendly to the user, effectiveness, simplicity, accuracy and

attractiveness.

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

1.3 STATEMENT OF THE PROBLEM

1.3.1 GENERAL PROBLEM

Employees depend on their income to maintain their lifestyle.

Consequently, they expect their employer to pay them accurately

and on time. When payroll errors occur, employees often become

panic-stricken. A manual payroll system is done entirely by hand.

The problems with a manual system are many, the room for error

is high because all payroll tasks are done manually. Thus

includes calculating time sheets, wages, taxes, issuing checks,

verifying the payroll and recording payroll transactions.

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

1.4 OBJECTIVE OF THE STUDY

To implement and develop an automated payroll system or

computerized payroll. This enables the employer to process its

payroll through a computerized system. It makes payroll

processing simpler and reduces errors, which are more likely with

the manual system.

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THE FISHER VALLEY COLLEGE
“A Christ-centered Institution”
COLLEGE OF BUSINESS ADMINISTRATION AND ACCOUNTANCY
Bachelor of Science in Accountancy * Bachelor of Science in Business Administration
Business Information Management

1.5 CONCEPTUAL FRAMEWORK

The study conceptual framework was described using

system approach (Input-Process-Output).

INPUT OUTPUT
PROCESS

Software V-SHAPE MODEL


-Vb. Net
-MS SQL 2005
Maintenance
Interview

COMPUTERIZED
PAYROLL
SYSTEM
Hardware Data (CPS)
Implemen
-Barcode Reader Require-
tation
-Computer (intel ments
core i5 or i7)
-2GM RAM or
higher

Data
Debugging
Flow
Diagram

People ware
-Admin
-Payroll
accountant or Software
staff accountant Design Testing
-Employee

Coding
Reference:
IT thesis
(smiling line
sales and
management
system) page 9.

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