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SIS Punjab

School Information System

User manual for


school information system
(SIS)
App version 4.4.4: Last updated March 28, 2019

P OW E R E D BY: P U N JA B I N FO RM AT I O N T EC H NO LO GY B OARD
Table of Contents
TA B L E O F C O N T E N T S

1. Overview 04
1.1 Installing SIS Application 05
1.2 Getting Started 06
Module 1. Tablet Registration 07
Module 2: Students 08
M2 Introduction to the student module 09
M2.1 Student Enrollment 09
a. Enroll New Student 09
b. Student Attendance 11
c. Leave out student 13
d. Update CNIC from Guardian to Father 14
e. Transfer-in Students 15
f. Transfer-Out Student 16
g. PEC Registration 18

MODULE 3: STAFF 19

M3: Introduction 19
M3.1: Register Teaching Staff 20
a. Register New Staff 20
b. Transfer-in Registered Teaching staff 21
c. Update Teaching staff 23
M3.2: Register Support Staff 23

MODULE 4: CLASSES AND SECTIONS 24


Introduction 24
a. Add new section in Class 25
b. Update class and section 26
MODULE 5: SCHOOL 27
M5.1: Introduction 28
Information 28

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User Manual - School Information System (SIS)

M5.2: Facilities 30
TA B L E O F C O N T E N T S

M5.3: Accounts 33
a. FTF/SC account 33
b. NSB account 34
b.1 Adding receipt 35
b.2 Adding expense (Petty Cash) 35
b.3 Adding receipt (Bank Cheque) 36
M.5.4 Sanctioned post 37
M.5.5 School Census 2018 39
M.5.6 Tree Plantation 40
MODULE 6: AEO 41

M.6.1 Introduction 41
M.6.2 Students 42
M.6.3 Teachers 43
M.6.4 Results 44
M.6.5 Watchlist 45
M.6.6 Complaints 46
SIS Public State Page 47

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1. OVERVIEW

In April 2017, the School Education Department collaborated with the PITB to
institutionalize a tablet-based School Information System (SIS) - allowing schools to
self-report data in real-time. The system helps track enrollment and retention of each
individual student. For each student, the CNIC numbers of their parents/guardians,
phone numbers, date of birth, enrollment year and current grade, is maintained in the
database. CNIC verification via NADRA has been implemented. In addition call
center mechanism for calling parents/guardians of students is also in place.

Key Features in Place

 All-in-one App for self-reporting by each public school.


 Each student and teacher registered individually, and uniquely tagged.
 Timely tracking of school budgets and school facilities.
 Timely tracking of student enrollment, against targets (and by grade, district).
 Student promotion, retention,school-leaving module.
 Electronic school-census module.
 Teacher data verification and school-transfer module.
 Automated SMS-Alerts module for parents, teachers, and education officials.
 Each school-tab registered with central school system, for authorized use.
 Secure sign-on and mobile App for field education officers (CEOs, DEOs, DDEOs, and
AEOs).

Real-time Reports & Alerts

 Enrollment by District, Grade, Gender, and School.


 Student-Teacher Ratio for each District, Tehsil, Markaz, and School.
 Teacher retirement projections based on grade, and terminal degree.
 Student-Classroom Ratio for each District, Tehsil, Markaz, and School.
 GIS Mapping of missing facilities, schools with teacher and/or classroom shortage.
 School performance, based on Grade 5 and 8 Results.
 Online reports on public dashboard-filteresd by districts,grades,gender and yearly
comparison.
.

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1.1 Installing SIS Application

SIS app (Android-based application) is available free of cost on Google Play Store
goo.gl/9GH7Uq

SIS application can be downloaded on the android-based Tablet in just three easy
steps:

 Go to Google Play Store


 Write “SIS Punjab” in search bar
 Click on install button to install
SIS Punjab application


Video link: https://bit.ly/2IfTsey

1.2 Getting Started

Open SIS app, login by entering your user name and password.

SIS application is divided into four main modules 1) Students, 2) Staff, 3) Classes
and Sections and 4) School. Each section has its unique purpose and information
handling. This user manual explains the functionality of each of the four sections
in detail in dedicated sections.

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App Home Screen

Support Mechanism

In case of any support regarding SIS app, please send an email at


sr@punjab.gov.pk. Mention specific issue in the subject line of the email and
describe the problem in the body of the email, copy concerned AEO/DDEO/DEO in
the same email.
How to get Username/password do not match?
Each school is given a username/password, Schools can login to the application
with the given username/password. In case password is forgotten, School Head
Teacher will have to email at sr@punjab.gov.pk. In order to block a Tablet to avoid
unauthorized usage, an email should be sent to sr@punjab.gov.pk from
SIS-registered email address, with a scan copy of request on school letter head
signed by the Head Teacher, and keeping concerned AEO/DMO/DDEO in the loop.

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MODULE 1. Tablet Registration

A tablet with atleast 7inches screen size, a sim-slot and at least 1-GB RAM can
be used for SIS.

Go to “Home screen” School section will appear showing 1) Basic information, 2)


Facilities, 3) Accounts, 4) Sanctioned Posts, 5) Registered tablets.

1. Go to “Tab Registration” and press “Register Current Tablet” button on top-right


corner of the screen
2. A screen will appear showing Register verification Check box.
3. Enter “Purchase/Issue date” and click on Register Button.

Click on “Tab Registration” icon Click on “Register ” button

For any new tablet registration, a registration request would be generated to the first
registered tablet in a school.Tablet is usable ,once it is registered from the first tablet.

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IMPORTANT NOTE
SIS App can only be accessed from registered tablets. Schools can accept
registration requests of any new tablets from already registered tablet(s).

1. What is the minimum Tablet Specification for SIS app?


Please note that tablets without a SIM slot and RAM less than 1 GB and Screen
size less than 7 inches do not comply with the minimum specifications provided by
the department, and cannot be registered in the system.

2. In case, the registered Tablet for SIS app is lost, stolen or damaged?
In case if the original Tablet is lost, stolen or damaged, follow the following steps:

1. Download SIS App from Google Play Store on new Tablet purchased for school.
2. Login with school’s username and password. New tablet registration request
will be generated in a system.
3. Send new Tablet IMEI number and School EMIS code to sr@punjab.gov.pk for
Tablet Registration.

MODULE 2: STUDENTS

Please make sure that in your school:

1. The data of all un-entered students is entered in the system.

2. The data of all the students, staff, school and school facilities are correct and
complete.

3. All students who have left the school should be marked as “Leave School” with
correct reason for leaving.

PREREQUISITES
The student section can be used if the following activities have been completed in
SIS;
1. Tablet is registered in SIS
2. All Sections are created as per school register

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THROUGH THIS SECTION


YOU CAN

 Enroll new student


 Student attendance
 Leave out student
 Transfer-in Student.
 Transfer-out Student
PEC Registration.

M2. Introduction to the student module


The “Students” module in SIS application is dedicated for handling the information
regarding student enrollment,students data updates,transfer in and out (from the
school) of students of all classes.

M2.1 Student Enrollment


Task 2.1 (a): Enroll New Student

To add new student in a specific class follow the mentioned instructions for
completion of task.

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Step 2 
Step 1  Click on “Enrollment” Tab and select
Click on “student” icon class from the list, in which student
is to be enrolled.

 

Step 3  Step 4 
click on the “Enroll New Student” button. Select “Enroll New Student” radio button.




Video link: https://bit.ly/2IfTsey


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Task 2.1 (b): Student Attendance:

Attendance of every student can be marked by the “Attendance” section in SIS application
daily. To make this activity time efficient, SIS application deals only with the students that
are absent on the specific day/date. Schools are only required to select students taht are
absent from school on that specific day

To mark the attendance, follow the steps below:


1. Go to “Students” module
2. Click on “Attendance” Tab
3. Select the Class from the list, for which attendance needs to be marked.
4. List of students in class will appear and a button labeled as “P” (Present) and “A”
(Absent), click on the button “A” against the students who are absent on that day.
5. Click the “Submit Attendance” button.
6. Repeat the above procedure for each class.

Step 1  Step 2  Step 3 


Go to the “Student” Module. Click on “Attendance” Tab, and click on “A” Icon for
select the class for attendance. absent students and press the
“Submit Attendance” button to
save the record.


 



IMPORTANT NOTE
Attendance can only be marked once for the current date. However, school can
view the previous record of attendance. schools are recommended to connect
their tablets with internet daily.

Video link: https://bit.ly/2K9r945


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Step 5  Step 6 
Fill out form all fields with correct information complete form and click on the enroll button

Step 7


Click “OK” button after successfully


enrollment of student in a school

IMPORTANT NOTE
Enter Date of birth as per official
documents. All fields are
mandatory.


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Task 2.1 (c): Leave out student


To Leave out student in a specific class follow the instructions below for completion
of task.

 Step 1 Step 2  Step 3 


Go to “Students” module. Click Click on the “Leave School” Click “OK” button after leaving
“Enrollment” Tab and Select the buttton. Select “Reason for the Student from school
Class from where student needs Leaving” and press “Leave” successfully.
to leave. button

IMPORTANT NOTE
All students who have left the school should be marked as “Leave School” with
correct reason for leaving.

Video link: https://bit.ly/2K9r945

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Task 2.1 (d): Update CNIC from Guardian to Father

“Enter CNIC of Father” option is available for students registered against guardian
CNIC. Steps are as followings:

 Step 1 Step 2 
Go to “Students” module. Click “Enrollment”
Tab and go to student, who is registered Enter Correct Father name and CNIC and click
against guardian CNIC. Click on the “Enter on “Update” button to save the record.
CNIC of Father” button.




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Task 2.1 (e) Transfer-in Students

If a Public school student who is already registered in SIS, wants to get admission
in any other public school across the Punjab. SIS gives the facility to transfer the
student within the system by its “Transfer in” feature.

The school administrator can transfer the student in his/her school by following the
steps below;

 Step 1  Step 2
Go to “Students” module. Click on the “Transfer in” Select “Transfer in enroll student” radio button
Tab and press on “Enroll Transferred Student” button.




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 Step 3  Step 4
Enter the CNIC of Parent/guardian against which the Select the “Class and Section” for transferring in the
student is registered in SIS, and Search the student. student and click on “Yes” button.
Click on the name of student which needs to be
"Transferred in”.




Video link: https://bit.ly/2IhcpNN

Task 2.1 (f): Transfer-out Students

‘Transfer-out’ section contains the transfer requests that other schools will make to
your school. Here is how it will work:
School (A) will receive transfer-out requests from other Public School (B), if the
requesting school (B) wants to enroll the student of school (A) which have not been
marked as a leave school by school (A). In such cases, transfer out requests will
appear under this tab.

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 Step 1  Step 2
Click “Transfer Out Requests” Tab. Click on “yes” button to approve transferring out
and select green check button for approval. of student from school.

IMPORTANT NOTE
Schools are required to mark the student as leave school with the given
appropriate reason as some of the students leave the school or passout
from the school.

Video link: https://bit.ly/2CWWzVa

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Task 2.1 (g): PEC Registration

Follow the instructions below for the completion of task

Go to “Students” module, click on “PEC Registration” Tab of Class v and Class VIII
will appear. Click on the respective classes for registration of students.

After carefully review click on “Yes” button.





Click on “Ok” button After Successful
submission.

IMPORTANT NOTE
At present the
PEC Registration is being piloted
and not available to all districts.

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MODULE 3: STAFF

PREREQUISITES
The staff section can be used if the following activities have been completed in
SIS;
1. Tablet is registered in SIS application.
2. School is created in SIS application.

THROUGH THIS SECTION


YOU CAN
 Register teaching staff of school
 Register support staff of school
 Transfer-in registered teacher

Introduction

The “Staff” module in SIS application is dedicated for handling the information
regarding registering of teaching and non-teaching staff of the school. This section
also provides platform for transferring in staff from other school.

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M3.1 Register Teaching Staff


Task (a): Register New Staff
To register new teaching staff in school, go to “Staff” module and follow the steps below.

Step 1 
Click in "Staff" module and select "Register New Teacher"





IMPORTANT NOTE
All fields are mandatory for registering a new teacher.

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Step 2 
Fill out details of new teacher in personal, Education and service tabs.

Click on “register” button to save records


 



Video link: https://bit.ly/2FTpVEE
Task (b): Transfer-in Registered Teaching staff

To “Transfer in” teaching staff in school, follow the steps below;

1. Go to “Staff” module click on “Teaching” tab and press “Transfer in” button
2. Enter the CNIC of already registered teacher and click on “Search” button, details of
teacher will appear.
3. Click on “Transfer-in”, Name, CNIC and grade of the teacher will appear on the main
page of “Teaching” tab




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IMPORTANT NOTE
The teacher who is already registered in SIS will be transfer-in by school,
only when, the previous school has marked him/her as
“Leave School” from its school in SIS. if CNIC search does not list the
teachers name,then either the CNIC number is incorrect,or the previous
school has not released the teacher in SIS. Teacher must contact previous
school to get his/her record marked as "leave school", before the other
school can “Tranfer in” the teacher.

Video link: https://bit.ly/2Ui6eQQ


Task (c): Update Teaching Staff
Update Teaching record

To update teaching staff record in school, go to “Staff” module and follow the steps
below.

Step 1 
Update record of teaching staff in personal, Education and service tabs. Click on “update” button
to save the record

 

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M3.2 Register Support Staff


To register support staff in school, follow the steps below;

Step 1  Step 2 

Go to support tab and click on "Add new Fill in all required fields and click on
support staff" "Register" button to save the record




Video link: https://bit.ly/2WOE0Kh

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MODULE 4: CLASSES AND SECTIONS

PREREQUISITES
The classes and sections can be used if the following activities have been com-
pleted in SIS;
1. Tablet is registered in SIS application.
2. School is created in SIS application.

THROUGH THIS SECTION


YOU CAN
 Add new section in classes
 Update the already added class and section
from Katchi to 12

Introduction

The “Classes and Sections” module in SIS application provides the feature of adding
new classes and sections in school from Katchi to 12 classes, and also data regarding
classes can be updated through this module.

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Task (a): Add new sections in classes

To add new section in school, follow the steps below;

1. Go to “Classes and Sections” module


2. A screen will appear showing a dropdown box “Select Class”
3. Select the class from the drop-down menu
4. Define the section name against the selected class
5. Click on “Add”
6. Class name with section and total number of student enrolled in the class will
appear on the main page of “Classes & Sections”

Step 1 
Click on “class and section Module”

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Step 2 
Click class from the drop-down list, define the section name against the selected class
and click on add button to save the record.

Task (b): Update class and section name

To update an existing class and section name in school, follow the steps below;
.
1. Go to “Classes and Sections” module
2. Class name with section and total number of student enrolled in the class will
appear on the main page of “Classes & Sections”.
3. Click on the class which needs to be updated.

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Step 1  Step 2 
Click on class and section Module Select class, edit the name of section and press
“Update” button to save the record

Video link: https://bit.ly/2I1d9aC

MODULE 5: SCHOOL

PREREQUISITES
The school section can be used if the following activities have been completed in
SIS;
1. SIS application is installed in Tablet.
2. Must have user credentials of SIS application as shared by SIS team.

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THROUGH THIS SECTION


YOU CAN
 Add basic information of school
 Give details of facilities in school
 Provide the account details of school
 Update and create sanctioned posts

Introduction

The “School” module in SIS application is dedicated for entering basic school information,
facilities, account details and sanctioned posts. School Tablet can also be registered
through this module.

M5.1 Information

Follow the steps below;

1. Go to “School” module
2. A screen will appear showing 1) Information, 2) Facilities, 3) Account, 4) Sanctioned
Posts and 5) Tablet registration tab.
3. To enter school information, click on the “Basic Information” button
4. Enter all the required data and click “Submit” button.
5. School level information in years can be entered in “year of Increase in School
Level” section, enter all the required data and click “Submit” button.
6. Enter the “Establish year” of school as primary, middle, secondary and higher
secondary
7. To enter the details of Parent-teacher councils, click on “School Council” section,
enter all the required data and click “Submit” button.

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Step 1 
Go to school Module, click on "Basic Information" tab




Step 2  Step 3 
Click on "Basic Information" tab an fill out Click on "Year of upgrade in school level" tab and
form all fields with correct information fill out form all fields with correct information

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Step 4 
Click on "School council" tab, fill out form all fields with correct
information and press the “submit” button to save the record

10


IMPORTANT NOTE
Enter the year for applicable school level only.

Video link: https://bit.ly/2Ug66Be


M5.2 Facilities:
To enter details of available facilities in school, follow the steps below;

1. Go to “School” module
2. A screen will appear showing 1) Information, 2) Facilities, 3) Account, 4) Sanctioned
Posts and 5) Tablet Registration tab
3. To enter facilities information, click on the “Facilities” button
4. Enter information under each tab of the available existing facilities of school
and click “Submit”

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Step 1 
Click on "Facilities" tab and fill out form of “Building information” all fields with
correct information





Step 2  Step 3 
Click on "Class rooms" tab and fill out all Click on "Basic facilities" tab and fill out
fields with correct information all fields with correct information

 

 
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Step 4  Step 5
Click on "Library" tab and fill out all Click on "Science Laboratory" tab and
fields with correct information fill out all fields with correct information

 
Step 5  Step 6 
Click on "Computer laboratory" tab and Click on "Early child education program (ECE)" tab
fill out all fields with correct information and fill out all fields with correct information

 

 
Video link: https://bit.ly/2UvPJjl
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M5.3 Account

To enter the school official financial


account details, follow the steps below;

Task (a): FTF/SC account:

1. Go to “School” module
2. A screen will appear showing 1)
Information, 2) Facilities, 3) Account, 4)
Sanctioned Posts and 5) Tablet
registration tabs
3. Click on the FTF/SC account.
4. Select the Bank name from drop
down.
5. Enter Account details,
6. Enter the year wise(official) total
deposit
6. Enter the year wise(non-official) total
deposit
8. Enter the year wise total deposit.
9. Enter expenditure of FTF/SC account
in a year.
10. Enter cash balance and account
balance as of 30th June.
11. Save updates by clicking on “Save
Button”

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Task (b): NSB Account

1: Select NSB Accounts tab


2. Select NSB Bank Name (As per Bank Statement)
3. Enter Bank Account Number from Bank Statement 4. Enter petty Cash
Balance as at 1st July 2018
4. Enter Opening Bank Balance as per Bank Statement of 30th June 2018
5. After carefully review all the entries save the entries by selecting the
Save tab

IMPORTANT NOTE
Bank details need to be entered only once start of the activity. After saving the Bank
details, these will become un-editable information. So, Head
Teachers are requested to enter all details with great care and with the help of
signed and stamped NSB Bank Account Statement as on 30th June

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Task (b.1): Adding Receipt

1. Select “Add Receipt” Tab for entering NSB


Receipts.
2. Enter details about NSB Receipts .
3. The description shall provide exact reference
of NSB instalment. To record annual share of
NSB Instalment the description may include
“NSB Installment of 1st Quarter 2019” and in
case of NSB released for any specific purpose it
should be depicted in description E.g. NSB
received for purchase of Tablets etc. In case of
any confusion you may contact to CEO’s office.
4. Enter amount received as per Bank
Statement .
5. Enter voucher number (optional). 
6. After careful review of each entry select Add
Receipt Icon to save the entry.

Task (b.2): Adding Expense (Petty cash)

1.Select mode of payment Cash (In case of


Cash Payment to Supplier)
2. Select date from drop down menu to enter
transaction or payment date.
3. Enter Voucher No. as per manual record

(if any).
4. Select Category of Expenditure e.g Select
Utility main category to record Elec. bill
payment
5. select SubCatagry eg. Select Electricity
Expense from drop down menu to enter
Electricity payment.
6. In description, Enter details of the transaction
E.g Electricity bill for the month of “January
2019. 
7. Amount: Enter Payment Amount .
8.Click on Add Expense.

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Task (b.3): Adding Receipt (Bank Cheque)

1. Select Bank/Cheque Icon,


2. Select date from calendar.
3. Enter cheque no.

4. Enter Voucher no(optional).
5. Select category
6. Select subcategory e.g Cash withdrawal
for Misc. Repair & Maintenance .
7. Enter Cheque amount.
8. Select Add Expenditure to record the
transaction (Ensure the review of
each item before saving the transaction).

IMPORTANT NOTE
Add amount from bank to petty
cash for utilization of cash

Video link: https://bit.ly/2OSKJQO

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M5.4: Sanctioned Posts


This module is for entering the number and type (Teaching/non-teaching) of sanctioned
posts in school by following the steps below;

1. Go to “School” module
2. A screen will appear showing 1) Information, 2) Facilities, 3) Account, 4)
Sanctioned Posts and 5) Tablet Registration tab
3. To enter sanctioned posts details, click on the “Sanctioned Posts” button and
press “Register Sanctioned Post” button on top-right corner of the screen
4. Enter the type, designation, subject and total count for the teachers posts and
click “Add” button to save the record.
5. For non-teachers sanctioned posts, select “Non-Teachers” from drop-down
menu in type field
6. Enter the type, designation and total count for the non-teachers posts and click
“Add” button to save the record.
7. List of sanctioned posts will appear on the main page under “Sanctioned Posts” tab





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Video link: https://bit.ly/2YURc2j

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M5.5: School Census 2018


Introduction

Every year,school census activity take place tentatively in October time frame.Students
,Teachers and school facilities data is updated during this exercise through "School
Information System" (SIS).

Click on “Census 2018” tab and view the schools census form.

10

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M5.6: Tree Plantation


Introduction

The “Tree Plantation” module in SIS application provides the features of adding and
deleting count of planted trees in a school. School can add and update planted Trees
record in a system by following the steps below:

1) Press the “Tree Plantation” button


2) Select type of tree,year, month of Plantation and click on Add button to save the record.

 Step 1  Step 2  Step 3


Click on “Tree Plantation” tab Fill the form and click on “add” School can view the Tree planation
button to save the record Summary of school.




Video link: https://bit.ly/2CWfD64

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AEO MODULE

THROUGH THIS SECTION


YOU CAN
 View and verify Students, Teachers and
schools information data.
 PEC Results and complaints of their Marakz

M.6.1 Introduction

AEOs have the facility to view this data by using their Login credentials at Markaz level.
AEO application has “5 sections:

1. Students AEOs can check school wise & grade wise enrollment of their
schools.
2. Teachers AEOs can check school wise teachers with their names and
designation, Students teacher ratio of schools is also shown here.
3. Results AEOs have access to School wise PEC results of last 3 years and
Markaz LND results of last 6 months.
4. Complaints AEOs can use this section to resolve complaints received on SED
Hotline.
5. Watch list This section facilitates AEOs to check completeness of data for
different sections (Students/Teachers/Facilities and Accounts).
Through this section AEOs can also access census form of their
schools.

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M.6.2 Students




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M.6.3 Teachers

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M.6.4 Results:

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M.6.5 Watch List:


This section facilitates AEOs to check completeness of data for different sections
(Students/Teachers/Facilities and Accounts). Through this section AEOs can also
access census form of their schools.

 

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Video link: https://bit.ly/2TUDWXH

M.6.6 Complaints:

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SIS Public Stats Page

SIS has a public stats page (sis.punjab.gov.pk/stats) where self-reported data by


schools is available in summarized graphs. Users have the facility to view this
data at whatever level they require e.g Province, District, Tehsil, Markaz & School.
This data is regularly used by SED officials at different levels to track student
enrollment and other types of analysis. SIS stats page has three different sections.

Stats Summary Page:


This page provides information about total enrollment and count of teaching &
non-teaching staff etc.

Stats summary

Student Enrollment
This page shows enrollment by districts, daily new enrollment, gender wise & class wise
enrollment and performance of districts against their enrollment targets.

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Enrollment Summary by Districts

Gender Comparison Enrollment by Districts

Enrollment Comparison against annual Targets

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Teaching Staff Designations

Retirement of Teaching Staff (By Designation)

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SIS Punjab
School Information system

User manual for


school information system (SIS)
application

SIS Team has created a Youtube Chanel for SIS training videos.
Multiple videos regarding different features of application are
available on this channel. You can use this link to watch videos:

http://goo.gl/E8ud3K

User Manual - School Information System (SIS)


App version 4.4.4: Last updated March 28, 2019

P OWERED BY: P UNJAB INFORMATION TEC H NOLOGY B OARD

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