Beruflich Dokumente
Kultur Dokumente
P OW E R E D BY: P U N JA B I N FO RM AT I O N T EC H NO LO GY B OARD
Table of Contents
TA B L E O F C O N T E N T S
1. Overview 04
1.1 Installing SIS Application 05
1.2 Getting Started 06
Module 1. Tablet Registration 07
Module 2: Students 08
M2 Introduction to the student module 09
M2.1 Student Enrollment 09
a. Enroll New Student 09
b. Student Attendance 11
c. Leave out student 13
d. Update CNIC from Guardian to Father 14
e. Transfer-in Students 15
f. Transfer-Out Student 16
g. PEC Registration 18
MODULE 3: STAFF 19
M3: Introduction 19
M3.1: Register Teaching Staff 20
a. Register New Staff 20
b. Transfer-in Registered Teaching staff 21
c. Update Teaching staff 23
M3.2: Register Support Staff 23
M5.2: Facilities 30
TA B L E O F C O N T E N T S
M5.3: Accounts 33
a. FTF/SC account 33
b. NSB account 34
b.1 Adding receipt 35
b.2 Adding expense (Petty Cash) 35
b.3 Adding receipt (Bank Cheque) 36
M.5.4 Sanctioned post 37
M.5.5 School Census 2018 39
M.5.6 Tree Plantation 40
MODULE 6: AEO 41
M.6.1 Introduction 41
M.6.2 Students 42
M.6.3 Teachers 43
M.6.4 Results 44
M.6.5 Watchlist 45
M.6.6 Complaints 46
SIS Public State Page 47
1. OVERVIEW
In April 2017, the School Education Department collaborated with the PITB to
institutionalize a tablet-based School Information System (SIS) - allowing schools to
self-report data in real-time. The system helps track enrollment and retention of each
individual student. For each student, the CNIC numbers of their parents/guardians,
phone numbers, date of birth, enrollment year and current grade, is maintained in the
database. CNIC verification via NADRA has been implemented. In addition call
center mechanism for calling parents/guardians of students is also in place.
SIS app (Android-based application) is available free of cost on Google Play Store
goo.gl/9GH7Uq
SIS application can be downloaded on the android-based Tablet in just three easy
steps:
Video link: https://bit.ly/2IfTsey
Open SIS app, login by entering your user name and password.
SIS application is divided into four main modules 1) Students, 2) Staff, 3) Classes
and Sections and 4) School. Each section has its unique purpose and information
handling. This user manual explains the functionality of each of the four sections
in detail in dedicated sections.
Support Mechanism
A tablet with atleast 7inches screen size, a sim-slot and at least 1-GB RAM can
be used for SIS.
For any new tablet registration, a registration request would be generated to the first
registered tablet in a school.Tablet is usable ,once it is registered from the first tablet.
IMPORTANT NOTE
SIS App can only be accessed from registered tablets. Schools can accept
registration requests of any new tablets from already registered tablet(s).
2. In case, the registered Tablet for SIS app is lost, stolen or damaged?
In case if the original Tablet is lost, stolen or damaged, follow the following steps:
1. Download SIS App from Google Play Store on new Tablet purchased for school.
2. Login with school’s username and password. New tablet registration request
will be generated in a system.
3. Send new Tablet IMEI number and School EMIS code to sr@punjab.gov.pk for
Tablet Registration.
MODULE 2: STUDENTS
2. The data of all the students, staff, school and school facilities are correct and
complete.
3. All students who have left the school should be marked as “Leave School” with
correct reason for leaving.
PREREQUISITES
The student section can be used if the following activities have been completed in
SIS;
1. Tablet is registered in SIS
2. All Sections are created as per school register
To add new student in a specific class follow the mentioned instructions for
completion of task.
Step 2
Step 1 Click on “Enrollment” Tab and select
Click on “student” icon class from the list, in which student
is to be enrolled.
Step 3 Step 4
click on the “Enroll New Student” button. Select “Enroll New Student” radio button.
Attendance of every student can be marked by the “Attendance” section in SIS application
daily. To make this activity time efficient, SIS application deals only with the students that
are absent on the specific day/date. Schools are only required to select students taht are
absent from school on that specific day
IMPORTANT NOTE
Attendance can only be marked once for the current date. However, school can
view the previous record of attendance. schools are recommended to connect
their tablets with internet daily.
Step 5 Step 6
Fill out form all fields with correct information complete form and click on the enroll button
Step 7
IMPORTANT NOTE
Enter Date of birth as per official
documents. All fields are
mandatory.
App version 4.4.4: Last updated March 28, 2019
User Manual - School Information System (SIS) 13/50
IMPORTANT NOTE
All students who have left the school should be marked as “Leave School” with
correct reason for leaving.
“Enter CNIC of Father” option is available for students registered against guardian
CNIC. Steps are as followings:
Step 1 Step 2
Go to “Students” module. Click “Enrollment”
Tab and go to student, who is registered Enter Correct Father name and CNIC and click
against guardian CNIC. Click on the “Enter on “Update” button to save the record.
CNIC of Father” button.
If a Public school student who is already registered in SIS, wants to get admission
in any other public school across the Punjab. SIS gives the facility to transfer the
student within the system by its “Transfer in” feature.
The school administrator can transfer the student in his/her school by following the
steps below;
Step 1 Step 2
Go to “Students” module. Click on the “Transfer in” Select “Transfer in enroll student” radio button
Tab and press on “Enroll Transferred Student” button.
Step 3 Step 4
Enter the CNIC of Parent/guardian against which the Select the “Class and Section” for transferring in the
student is registered in SIS, and Search the student. student and click on “Yes” button.
Click on the name of student which needs to be
"Transferred in”.
‘Transfer-out’ section contains the transfer requests that other schools will make to
your school. Here is how it will work:
School (A) will receive transfer-out requests from other Public School (B), if the
requesting school (B) wants to enroll the student of school (A) which have not been
marked as a leave school by school (A). In such cases, transfer out requests will
appear under this tab.
Step 1 Step 2
Click “Transfer Out Requests” Tab. Click on “yes” button to approve transferring out
and select green check button for approval. of student from school.
IMPORTANT NOTE
Schools are required to mark the student as leave school with the given
appropriate reason as some of the students leave the school or passout
from the school.
Go to “Students” module, click on “PEC Registration” Tab of Class v and Class VIII
will appear. Click on the respective classes for registration of students.
Click on “Ok” button After Successful
submission.
IMPORTANT NOTE
At present the
PEC Registration is being piloted
and not available to all districts.
MODULE 3: STAFF
PREREQUISITES
The staff section can be used if the following activities have been completed in
SIS;
1. Tablet is registered in SIS application.
2. School is created in SIS application.
Introduction
The “Staff” module in SIS application is dedicated for handling the information
regarding registering of teaching and non-teaching staff of the school. This section
also provides platform for transferring in staff from other school.
Step 1
Click in "Staff" module and select "Register New Teacher"
IMPORTANT NOTE
All fields are mandatory for registering a new teacher.
Step 2
Fill out details of new teacher in personal, Education and service tabs.
Video link: https://bit.ly/2FTpVEE
Task (b): Transfer-in Registered Teaching staff
1. Go to “Staff” module click on “Teaching” tab and press “Transfer in” button
2. Enter the CNIC of already registered teacher and click on “Search” button, details of
teacher will appear.
3. Click on “Transfer-in”, Name, CNIC and grade of the teacher will appear on the main
page of “Teaching” tab
IMPORTANT NOTE
The teacher who is already registered in SIS will be transfer-in by school,
only when, the previous school has marked him/her as
“Leave School” from its school in SIS. if CNIC search does not list the
teachers name,then either the CNIC number is incorrect,or the previous
school has not released the teacher in SIS. Teacher must contact previous
school to get his/her record marked as "leave school", before the other
school can “Tranfer in” the teacher.
To update teaching staff record in school, go to “Staff” module and follow the steps
below.
Step 1
Update record of teaching staff in personal, Education and service tabs. Click on “update” button
to save the record
Step 1 Step 2
Go to support tab and click on "Add new Fill in all required fields and click on
support staff" "Register" button to save the record
PREREQUISITES
The classes and sections can be used if the following activities have been com-
pleted in SIS;
1. Tablet is registered in SIS application.
2. School is created in SIS application.
Introduction
The “Classes and Sections” module in SIS application provides the feature of adding
new classes and sections in school from Katchi to 12 classes, and also data regarding
classes can be updated through this module.
Step 1
Click on “class and section Module”
Step 2
Click class from the drop-down list, define the section name against the selected class
and click on add button to save the record.
To update an existing class and section name in school, follow the steps below;
.
1. Go to “Classes and Sections” module
2. Class name with section and total number of student enrolled in the class will
appear on the main page of “Classes & Sections”.
3. Click on the class which needs to be updated.
Step 1 Step 2
Click on class and section Module Select class, edit the name of section and press
“Update” button to save the record
MODULE 5: SCHOOL
PREREQUISITES
The school section can be used if the following activities have been completed in
SIS;
1. SIS application is installed in Tablet.
2. Must have user credentials of SIS application as shared by SIS team.
Introduction
The “School” module in SIS application is dedicated for entering basic school information,
facilities, account details and sanctioned posts. School Tablet can also be registered
through this module.
M5.1 Information
1. Go to “School” module
2. A screen will appear showing 1) Information, 2) Facilities, 3) Account, 4) Sanctioned
Posts and 5) Tablet registration tab.
3. To enter school information, click on the “Basic Information” button
4. Enter all the required data and click “Submit” button.
5. School level information in years can be entered in “year of Increase in School
Level” section, enter all the required data and click “Submit” button.
6. Enter the “Establish year” of school as primary, middle, secondary and higher
secondary
7. To enter the details of Parent-teacher councils, click on “School Council” section,
enter all the required data and click “Submit” button.
Step 1
Go to school Module, click on "Basic Information" tab
Step 2 Step 3
Click on "Basic Information" tab an fill out Click on "Year of upgrade in school level" tab and
form all fields with correct information fill out form all fields with correct information
Step 4
Click on "School council" tab, fill out form all fields with correct
information and press the “submit” button to save the record
10
IMPORTANT NOTE
Enter the year for applicable school level only.
1. Go to “School” module
2. A screen will appear showing 1) Information, 2) Facilities, 3) Account, 4) Sanctioned
Posts and 5) Tablet Registration tab
3. To enter facilities information, click on the “Facilities” button
4. Enter information under each tab of the available existing facilities of school
and click “Submit”
Step 1
Click on "Facilities" tab and fill out form of “Building information” all fields with
correct information
Step 2 Step 3
Click on "Class rooms" tab and fill out all Click on "Basic facilities" tab and fill out
fields with correct information all fields with correct information
App version 4.4.4: Last updated March 28, 2019
User Manual - School Information System (SIS) 32/50
Step 4 Step 5
Click on "Library" tab and fill out all Click on "Science Laboratory" tab and
fields with correct information fill out all fields with correct information
Step 5 Step 6
Click on "Computer laboratory" tab and Click on "Early child education program (ECE)" tab
fill out all fields with correct information and fill out all fields with correct information
Video link: https://bit.ly/2UvPJjl
App version 4.4.4: Last updated March 28, 2019
User Manual - School Information System (SIS) 33/50
M5.3 Account
1. Go to “School” module
2. A screen will appear showing 1)
Information, 2) Facilities, 3) Account, 4)
Sanctioned Posts and 5) Tablet
registration tabs
3. Click on the FTF/SC account.
4. Select the Bank name from drop
down.
5. Enter Account details,
6. Enter the year wise(official) total
deposit
6. Enter the year wise(non-official) total
deposit
8. Enter the year wise total deposit.
9. Enter expenditure of FTF/SC account
in a year.
10. Enter cash balance and account
balance as of 30th June.
11. Save updates by clicking on “Save
Button”
IMPORTANT NOTE
Bank details need to be entered only once start of the activity. After saving the Bank
details, these will become un-editable information. So, Head
Teachers are requested to enter all details with great care and with the help of
signed and stamped NSB Bank Account Statement as on 30th June
IMPORTANT NOTE
Add amount from bank to petty
cash for utilization of cash
1. Go to “School” module
2. A screen will appear showing 1) Information, 2) Facilities, 3) Account, 4)
Sanctioned Posts and 5) Tablet Registration tab
3. To enter sanctioned posts details, click on the “Sanctioned Posts” button and
press “Register Sanctioned Post” button on top-right corner of the screen
4. Enter the type, designation, subject and total count for the teachers posts and
click “Add” button to save the record.
5. For non-teachers sanctioned posts, select “Non-Teachers” from drop-down
menu in type field
6. Enter the type, designation and total count for the non-teachers posts and click
“Add” button to save the record.
7. List of sanctioned posts will appear on the main page under “Sanctioned Posts” tab
Every year,school census activity take place tentatively in October time frame.Students
,Teachers and school facilities data is updated during this exercise through "School
Information System" (SIS).
Click on “Census 2018” tab and view the schools census form.
10
The “Tree Plantation” module in SIS application provides the features of adding and
deleting count of planted trees in a school. School can add and update planted Trees
record in a system by following the steps below:
AEO MODULE
M.6.1 Introduction
AEOs have the facility to view this data by using their Login credentials at Markaz level.
AEO application has “5 sections:
1. Students AEOs can check school wise & grade wise enrollment of their
schools.
2. Teachers AEOs can check school wise teachers with their names and
designation, Students teacher ratio of schools is also shown here.
3. Results AEOs have access to School wise PEC results of last 3 years and
Markaz LND results of last 6 months.
4. Complaints AEOs can use this section to resolve complaints received on SED
Hotline.
5. Watch list This section facilitates AEOs to check completeness of data for
different sections (Students/Teachers/Facilities and Accounts).
Through this section AEOs can also access census form of their
schools.
M.6.2 Students
M.6.3 Teachers
M.6.4 Results:
M.6.6 Complaints:
Stats summary
Student Enrollment
This page shows enrollment by districts, daily new enrollment, gender wise & class wise
enrollment and performance of districts against their enrollment targets.
SIS Team has created a Youtube Chanel for SIS training videos.
Multiple videos regarding different features of application are
available on this channel. You can use this link to watch videos:
http://goo.gl/E8ud3K