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ERS — Evaluated Receipt Settlement is the process of settling goods receipt automatically. The
Vendor Invoices are posted automatically(without actually receiving from the vendor) in the system
based on the information in the purchase order and goods receipt. The settlement documents are
sent automatically to the vendor in print, email or fax form.
Before implementing ERS, there must be an agreement with the vendor about ERS process and
applicable conditions.
Advantages of ERS:
In the vendor master data, the indicators for evaluated receipt settlement must be activated.
A Confirmation is expected for the purchase order
GR – IR Indicators and ERS Indicators should be activated in the PO
Tax code must be maintained in the PO item
ERS check box is activated by default, if you flag a vendor as ERS vendor.
MRRL is the transaction code to carry out ERS functionality.
In TEST mode
The Postable column is updated with ‘X’, if there are no errors in posting an invoice. It implies that
invoice can be posted. If there are any issues with goods receipt or configuration, the relevant error
message is displayed in the Info Text Column.
In PRODUCTION mode
You can view the document by clicking the document numbers in the above screen.
The invoice is posted for relevant PO item by determining the prices entered in PO, terms of
payment, tax information and delivery quantity entered in goods receipt.
Important Configuration Steps for ERS:
SPRO –> Material Management –> Logistics Invoice Verification –> Incoming Invoice –> Number
Assignment –> Maintain Number Assignment for Accounting Documents
Click on Document Type in Invoice Verification and in the subsequent screen double click on MRRL
transaction code.
In the above screen, we maintain the document type for ERS. Now maintain number ranges for
document type RE and number range 51.
Maintain Number Ranges for Logistics Documents
SPRO –> Material Management –> Logistics Invoice Verification –> Incoming Invoice –> Number
Assignment –> Maintain Number Assignment for Logistics Documents –> Maintain Number Range
Interval for Invoice Documents
Create a number range and assign it to transaction RD and RS in the below path
SPRO –> Material Management –> Logistics Invoice Verification –> Incoming Invoice –> Number
Assignment –> Maintain Number Assignment for Logistics Documents –> Transaction – Assign
Number Range
Table/View — V_T003R
Once the Invoice is posted, the settlement documents are sent to vendor automatically in print, email
or fax form. The below mentioned Message Determination configuration is required for this action.
SPRO –> Material Management –> Logistics – Invoice Verification –> Message Determination –>
Maintain Message Types
Here the program that the system calls up to process the output, form routine and the form are
updated.
SPRO –> Material Management –> Logistics — Invoice Verification –> Message Determination –>
Maintain Conditions
SPRO –> Material Management –> Logistics – Invoice Verification –> Message Determination –>
Assign Forms and Programs
ERS settlement: No message was found for partner 200005/company code ZPRA
After updating the message determination settings correctly, you can post the documents.