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Task 5 La 3 Module 6

Next, we are goingto analyzethe information which makeupthe procedural texts. Analyzethe proceduresusing entries listed in the
tablebelow.
Texts Goal Steps Tips Warning
Text 1 How to use office 1. Locate the power Use the automatic feed
Equipments using the switch and turn the on your copier to copy
photocopier machine on documents several
2. Lift the cover and pages in length.
place the document Following the guide
you wish to copy next to the feed, position
face down on the your stack of
glass documents; many
3. Lower the cover photocopiers auto-feed
and, using the documents face up. See
control panel, select if your photocopier
the number of copies hasoptions for
you wish to make. automatically collating
4. Push “start” and the and stapling your
copying should documents -- most
commence newer models do. Select
these options on the
digital display, press
"start," and your stack
of documents will be
photocopied, collated
and
stapled for you.
How to use a Fax 1. Check that the fax Ensure that there's
Machine machine is plugged plenty of ink in your
into a power source machine' stoner
and a phone jack cartridge and that
before turning it on. there's plenty of
2. Get the fax number paper, so you can
for the destination receive a faxs moothly.
of the fax you are Wait for the phone to
sending. ring, but do not answer
3. Arrange the it; this indicates a fax is
documents you are coming in. Listen fort
sending in order. he "hand shake" tones
4. Fill out a coversheet that tell you the
for your fax; this will sender's fax machine
contain the and your fax machine
recipient's name are communicating.
and fax number, the Watch your fax
name of your boss machine start printing
or office, the fax and wait until the
number for your entire document has
office, a short come through.
message to the
Check the number of
recipient and the
pages you received
number of pages,
against the number
including the
given on the cover
coversheet.
sheet to be sure the
5. Position the
whole fax has come
documents face up
through. Contact the
in the feeder tray
sender to confirm
6. Press "send 'or" fax"
receipt of this
to send the
document.
document,
depending on the
machine you are
using.

Text 2 How to Apply A Border 1. Scan your resume and Save your new Keep your border
to A Resume Paper save to your resume with a simple. Most employers
computer. If your different name from find loud and busy
resume is already the original so that borders distracting.
saved on your
you can change the
computer, skip to
border or update
Step 2.
your resume as
2. Open your resume
needed.
in your word
processing software.
3. Click on the "Page
layout" tab and then
click on the" page
border" icon. If you
are using a program
other than
Microsoft Word and
cannot find the
"page border "icon,
simply click on
"Help" and then
type" borders" into
the Search bar.
4. Scroll through the
page border
options. Choose
from solid or dotted
lines, shading, line
thickness and your
border placement.
5. Click on the options
you like and then
click on the "OK"
button.
6. Click "Save" to save
the border to your
resume.

Text 3 How to Electronically 1. To turn your hand


Sign A Word Document written signature
into a reusable
electronic signature
to use in Word, sign
your name on a
white piece of paper
larger than you
normally.
2. Scan the paper with
your signature or
take a digital
photograph of it, so
you can open it in
Microsoft Paint to
finalize the image
file.
3. To create an
electronic hand
written signature
that is ready to use
in Word, take the
image file created
from a scan or a
digital photograph
and open it in
Microsoft Paint,
which comes with
your Windows
operating system.
4. Crop the size of the
signature itself by
going to the Home
ta band clicking
"select" in the
Image Group.
5. Click the top left
Corner near your
signature and drag
out to the bottom,
right corner of the
signature to select
the specific area,
then click "Crop.
6. "Save the image
file asa. Jpg or a
common image
file format
like.bmp, .gif,
or.png.
7. To add your
electronic
signature to a
Word
document,
place your
cursor where
the signature
should appear
and left-click
your mouse.
8. Under Insert in the
top menu bar, click
"Pictures" to locate
and select your
electronic signature
file created from
Microsoft Paint,
then click "Insert." .
9. Use one of the top
corner anchors to
adjust the signature
image size.
10. The signature
image may also be
set to go behind
text.
11. Right-click on the
image and select
Size &Position for
the Text Wrapping
tab.
12. Select "Behind
text.” Click "OK" to
complete format
setting

Text 4 How to Care for Office


Equipment
Computers
1. Keep computers in
a dry environment,
away from sources
of excessive heat
or moisture. Do
not place a
computer next to a
heating source or
drink your coffee
while at the
computer.
2. Wipe screen and
keyboard regularly
with a static-free
cloth and cleaner
designed for use
on computers.
3. Use compressed air
to clean debris
from between the
keys on the
keyboard.

4. Turn the keyboard


over and shake
loose dirt.

5. Use compressed
air again to get
leftover debris
from between the
keys.
6. Keep ventilation
holes on the
computer clear
of block ages
from dust or
other items on
the desk to
prevent
overheating.

7. Use compressed
air to blow dust
and debris from
all vents.

8. Plug all computers


into surge
protectors.

Printers 1. Open removable


parts of the printer
and wipe the insides
with a dry, clean
cloth.
2. Check the
manufactures
specification on
paper weight and
size. Verify that the
paper you are using
does not exceed
there commended
weight and size.
Paper weight
indicates the
thickness of the
paper and can be
found on the
manufacturer's
packaging.
3. Do not overfill the
paper tray.
4. Remove all jammed
paper completely.
5. Change ink as
needed.
6. Open the top of the
printer and remove
the ink cartridge.
Fax Machines 1. Keep a fax machine Never force an office
in a dry room. machine to open. When
2. Humidity can cause doing maintenance
paper to stick cleaning, only access
together. parts of the machine
that open easily
3. Place fax
machines at
least six inches
from walls for
adequate
ventilation
around the
equipment.
4. Fan paper
with your
hand before
inserting it
in the fax
machine.
This
prevents the
machine
from taking
too much
paper and
jamming in
operation.
5. Change toner as
needed. Locate
access on the front
of the fax machine
and remove toner.
Set aside on a piece
of newspaper or
throw it in the trash
immediately, as old
toner cartridge scan
leak. Place the new
toner cartridge in
the slot. Wipe up
any spillage

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