Prepared by Tariq Khan

Format of Email for MS/PhD Supervision

Dear Professor (write Full Name),

Dear/Respected Dr. (Full Name), [write this (if not Full Professor)]

Hope my email find you in good health. I am (write your own name) from (write country name, e.g.,
Pakistan) working as a (write your current position, e.g., Lecturer, Research Assistant, Lab Engineer etc.
skip if not applicable) at (write the name of University, Organization where you’re working)

I am graduate ---------------- (4 years) with majors in ---------------- from one of the public (if not public then
write only University) University of the country, -------University Name---------, Pakistan and (skip if you
apply only for MS) have recently completed my Master of ---------- (2 years) in ----------------- with
specialization in ---------------- at the ---------------------, Pakistan.

My bachelor final project was/is on (if apply for Master)/Master research thesis (include this if apply for
PhD) in the domain of------------------- titled as “----------------------” was under co-supervision of supervisor
------------------- from University --------------------- and academic supervisor ---------------.

[Note: If paper published then follow the below para, if not then write I am working on paper
titled…………………if still not applicable then write about your MS thesis]

In parallel to my thesis work I have published a conference or Journal papers (If applicable. otherwise write
your internship projects experience) or in the same domain of ----------- as a first author or other in ---------
--------. My journal paper ---------------- as a first author is under final review in ------------. Nowadays, I am
writing a research paper titled……………..based on my Master thesis and hoping to submit it soon. I have
'A' in Master research thesis and have a valid IELTS score of ------- overall. (If applicable otherwise skip
IELTS)

I am looking to start my MS/PhD at … (write University name) on the topic titled………….. After thorough
long search I found you that you are working in my interested area i.e.,.….write area. I want to join your
research group and ready to be a part of your ongoing projects.

I am attaching my CV, Motivation letter and abstract of Master thesis along with this email. I will wait for
your kind response.

With Regards,
Tariq Khan

Simple to email to professor for MS/PhD Chinese Governments Scholarship 2018.

Respected Professor XX,

Hope you are doing well. I would like to introduce myself as Ahmad from Pakistan, currently working as
an Electrical Engineer at Solar Group in Germany. I completed my bachelors with major in power and
control, from University of Engineering and Technology Lahore, Pakistan in 2016. One of the most
esteemed institute of Pakistan in Power Engineering. I am planning to apply for Master’s Program in
Electrical Engineering, Zhejiang University, China and would be interested joining your Power and Control
Research Group through Chinese Governments Scholarship 2018.
I have been observing you and your research group’s web page from the last 3 months. Your Journal papers
" Control of Micro-grid” and " Adaptive control of boost converter” on the University of Zhejiang
University's staff directory are closely relevant to my intended research work. I was fascinated by the
results, as at present I am working with same type of project and these results helped me very much in
adaptive behavior of power systems. I believe your findings are even more important than your papers
imply, both the artificial neural network model and model predictive-fuzzy control schemes, using
predictive-fuzzy control are worthful to be implemented industrially to meet the market demand, since these
results can be extended by using wavelet in your proposed techniques.
If you have time, I can send you a proof sketch. I am ready for any kind of discussion through phone or
Skype. Kindly, find the attachment of my Curriculum Vitae, transcript and papers (if you have).
Looking forward to hearing from you.
With Regards,
Ahmad

For PhD: write about your Master and mentioned your publications, certificates, experience if you
have. For example, I have published two conference papers and 1 ISI indexed Journal paper in the
domain of system modeling etc.