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INTRODUCTION ABOUT THE COMPANY

ABOUT THE GARMENTS:

VINMAN ASSOCIATES was established in 2000 by

MS.JAYEASUDHA. VINMAN ASSOCIATES started manufacturing custom made

garments for companies who were exporting to different countries. The experience and

expertise gained over the years helped IE garments to start exporting.

A company is an association or a collection of individual units to achieve a


specific goal.

Form of the companies


A company can be in the any form like Joint Stock Company; partnership, trust
etc., but their desting or goals are same.
A company is divided into many types based on liability, types of shares,
registration and ownership etc.
Knitting is the one among the various types of companies, knitting company
produces various types of knit garments.

Top garments company in India


 Roger Exports (Roger Industry) - Agra
 4Creation – Bangalore
 Indo Japan Apparel – Chennai
 Merdian Apparel – Chennai
 Adigear International – Delhi
 Singh Feb. (P) Ltd., - Delhi
 Star Export House – Mumbai
 East Man Exports – Tirupur
 Excel Deals – Tirupur
 VINMAN ASSOCIATES Ltd., - Tirupur

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COMPANY PROFILE

Name of the Company : VINMAN ASSOCIATES

Year of Establishment : 2000

Authorized Person : Ms.R.JAYESUDHA

Address :. Near velevan hyper market, hyper signal.

,tutricorin

Type of Manufacturer : Ladies T-shirts, Men’s T-shirts &Men’s formal

Pants.

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ORGANIZATIONAL CHART

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PRODUCTION PORTFOLIO

The company has its own manufacturing units for the processing all types of
knitted and woven garments .The company its own knitting, printing, washing and
cold pigment dye unit.
Their motive is,
 On time delivery
 Maintain quality,
 Continuous improvement and satisfaction,
 Service to customer.
 Increase production capacity

MISSION AND VISION:

MISSION:

 To offer custom-made solution and personalized services.


 To secure their business and protect their interests.
 Quality
 Service
 Consistency.

VISION:

 To create customer satisfaction and hence customer delights.


 To provide quality service and products.

PRODUCT RANGE:

Various kinds of yarns are used to manufacture a wide range of sweaters,


top, T-shirts, jackets etc..,
Compact cotton, combed cotton mercerized cotton, lamb’s wool/nylon,
angora/nylon, cottonwood, space dyed cotton, cotton thick and thin, fancy blended
bounce are some of the fabrics that are used for garments machine embroidery, hand
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work, beads work, needle punch embroidery are some of embroidery used for garment
to get additional value for the product.

Plain jersey, ribs, jacquard, intarsia, pointers, cables, transfer, fancy structure,
rugged jerky, pique, lycra, viscose modal, burn outs are some kinds of knits structure.

KNITTING:
Knitting is a method by which thread or yarn may be turned into cloth or other fine
crafts. It is a fabrication process i.e. intermeshing series of loops of one or more yarns
or from a set of yarns.

Knitted fabric consists of consecutive rows of loops, called stitches. As each


row progresses, a new loop is pulled through an existing loop. The active stitches are
held on a needle until another loop can be passed through them. This process
eventually results in a final product, a garment.

Knitting may be done by hand or by machine.

Different yarns and knitting needle may be used to achieve different end
products by giving the final piece a different color, texture, weight, and/or integrity.
Using needles of varying sharpness and thickness as well as different varieties of yarn
can also change the effect.

DEPARTMENTS

 Merchandise Department.
 Production Department.
 Marketing Department.
 Store Department
 Quality Control Department.
 Research and Development Department.
 Personnel Department.
 Accounts Department.

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MERCHANDISE DEPARTMENT

Purchasing departments are responsible for more than just buying supplies.
The purchasing objective is sometimes understood as buying materials of the right
quality, in the right quality at the right time at the right price , and from the right
source. This is a broad generalization, indicating the scope of purchasing function ,
which involves policy decisions and analysis of various alternative possibilities prior
to their act of purchase.

The responsibilities of purchase managers are,

 Studying the market for prices trends and delivery times and maintaining
records of source of materials.
 Buying materials at lower cost consistent with service and qualify
requirement.
 Material and equipment purchase bill adhering to the company purchasing
policy.

FUNCTION:

 Collecting indents
 Send enquiry
 On the basis of quotation preparation order
 Get the material through store.

FROM WHERE THEY PURCHASE:

 The company purchase raw materials like yarn from BEST CORPORATION
PRIVATE LIMITED SPINNING MILL.
 The company purchases DYES and CHEMICALS from Ahmadabad and
Mumbai.
 Frequency of purchase depends on requirement of the departments.
 The company purchase machinery spare parts from Delhi andBombay and
if it is not available they prefer importing from foreign countries.
 The company uses 98% of their total capacity of machines.

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MATERIALS PURCHASED:

The company purchases,


 Yarn
 Dyes and chemicals
 Machinery spare parts

The purchase department is where the process charts for garments manufacturing is

being prepared. Each and every requirement of the production process is noted and

brought by the merchandise department of the company. His job is to source and buy

the requirements.

PRODUCTION DEPARTMENT

The production process starts with procurement of raw materials, then the
design is made according to the customers specification and further changes in the
sample given by the foreign buyers.

The buyer provides a sketch according to their availability and sample are
made according to the sketch. When the sample is approved by the buyer the real
production starts.

The production department is sub divided into the following,

 Sampling
 Cutting
 Sewing
 Checking
 Ironing
 Packing

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SAMPLING:

This department takes care of the design chart provides by the buyer. The buyer

provides a garment along with its size chart which is commonly called as spec sheet.

This spec sheet contains all the details regarding the design of the garment, what are

the paints needed , colour of the garment , measurements and grading charts and

requirements. After receiving the spec, the sampling department must make multiple

numbers of samples and get the approval of the buyer. The pp sample, size set sample,

sales man sample, final sample are some type of samples. Samples are separately

done by colour, size, print, emblishment and measurements and sent to the buyer foe

approval; once the final sample is approved by the buyer will place the order with the

piece requirements and rate confirmation.

CUTTING:

Once the order is placed by the buyer, the merchandising department will source

the fabric and provides it to the cutting department. The cutting department which is

ready with its pattern for new style will efficiently cut the fabrics using varieties of

cutting machine. Straight knife, circular knife are some of the cutting machine

varieties. Marker efficiency, yet another way to reduce wastages of fabrics is also

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used for the proper cutting of the fabrics. After cutting process the fabrics are set to

the next process the swing or sewing.

SEWING:

The sewing process contains many steps. For example: If it is a T-Shirt, attachment

of collar, sleeve, are the process inside sewing. Likewise there are many steps in

garment manufacturing. There are production managers to oversee all the process in

production department and report it to the M.D . The production manager will provide

the data for how much per day should be ready and stitched. He will keep the work in

progress and the quality inspection on the other hand will check will check for the

quality of the products. There will be leadtime provided by the buyer within which the

garments should be ready for exporting. This is the duty of production manager to

keep in note for garments for exporting.

CHECKING:

Since the order is placed in bulks there will be errors in garments sewing. So, it is

essential for checking in any garments industry. This department inspects each and

every garment fir the measurement, colour match and any thread loops during sewing.

Once this department approves the garments. Garments are ready for ironing and

packing.

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IRONING AND PACKING:

Ironing is done to remove any wrinkles on the garments. After done it is ready for

packing. The garments are packed with invoices and packing list for exporting.

FLAT PACK:

Collar is separated as a hole on the body shirt.

HANGER PACK:

The shirt is packed and transported by hanging on the hanger. At the end of the

folding, garments are placed into a polythene packet.

BARCODE:

Barcode is specially buyer wise sticker.

ASSORTMENT:

After completing the packing of garments, it must be placed the garments in a

predetermined pack by sorting according to the size and color then garments are

packed into inner box according to the size and color. This process working in order is

called assortment.

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METAL CHECK:

Checking the metal type component into the garments or with its accessories like

button, zipper etc. is called metal check.

Cartooning:
At last cartooning or packing the garments according to Buyer comment. The
process of packing of inner boxes entered into the carton is called cartooning. The
carton is properly warped by the scotch tape. Some information like carton box no,
size, shipping mark and the destination are printed on the carton.
Final0inspection:
Final inspection is made by buyer. He checks the garments according some
rules like AQL.
Payment terms:
Seller will complete sales under some specific terms of the payment.
Documentation is a evidence that verify serves as a record or dealing of two parties.
Shipment:
A load of goods that are being sent to a customer, store, etc…
Delivery documents:
To understand the types of delivery document and print delivery document
during load confirmation.
MARKETING STRATEGIES:
 Individual marketing
 Face book events
 Moring mail
 Email
 Students groups
 Other resource bookstore
 subscribers
 posters
 table slips

OBJECTIVE OF QUALITY CONTROL:


 Establishing quality standards
 Smooth production process

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 Detecting deviations in production process
 Ascertaining reasons for low quality
 Segregation of defective products

MARKETING DEPARTMENT

Marketing are activities of a company associated with buying and selling a


product or service. It includes advertising, selling, and delivering products to people.
People who work in marketing department of companies try to get the attention of
target audiences by using slogans, packaging design, celebrity endorsements and
general media exposure.

This department accepts orders directly from the customer then verify it and
pass the same to design department .the design are based on the specification of
marketing department.

The marketing and sales of status knits product is taken case by a marketing
manager. Marketing is a societal process, by which individual and groups obtain what
they need and want through creating, offering and freely exchanging products and
services of the others. The marketing process in the marketing division takes place in
the following ways.
 Marketing department accepts order from customer; customers will place
their orders by visiting personally/phonel fax, through agents.
 Details are noted by receptionist of status knits.
 Marketing department passes order taken from the customer support, who
examines this information for adequate of specification such as type,
quality.
 Planning and customer support arrange to resolve the same by reviewing
with concerned department.
 During the review whether the product is standard is also discussed.
 The manager concerned will give quotation and specification based on the
type of product. In mean time the customer confirm his order.
 The file is placed in contract review meeting and the order is passed to the
planning department for registration.

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 HOD of planning department sends to the customer, the standard order
acceptance from or standard letter.
 Quotation submitted to export department for further documentation and
shipment.
ENQUIRY REVIEW:

Enquiring the quality review from the customer (or) follow-up the customer.

CONTRACT REVIEW:

Contract review is the written process. We make all of our decision through
contracts when we run a business. All terms and conditions in a contract should be
handled correctly to prevent any legal issues. Everyone who is drafting and
negotiating a business contract should always have the contract reviewed by a
qualified professional.

RESEARCH AND DEVELOPMENT DEPARTMENT

Research and development department are to engage in new product research


and development, existing product updates, quality checks and innovation. The
function of this department is closely related to the functions of the sales, production
and other division, requiring collaboration. The department is crucial in developing
new products that are competitive in the market through extensive product and market
research.
They research the materials in global fleece knitting yarn market research
report and industry analysis.

With the help of research market development:


 Research and development was established as a separate business unit at status
knits, to satisfy the growing need to develop and control textile raw material
quality.
 Status knits has established itself as a harbinger of new yarn quality
department, reliable source of quality yarns and textile material.

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 Research and development is collaboration with key fibre supplies and top
spinning companies new yarn quality and set standard.
 Finallyfibre and yarn process parameters for selected quality.

QUALITY CONTROL DEPARTMENT

The quality control department is manned by well-qualified personnel, who


inspect production at every level. It is equipped with testing laboratory, which carries
out various quality measuring tests to confirm, whether the product is meeting the
required standard.
 Getting what you pay for
 Getting more than you paid for
 A degree or level of excellence
 The totality of features and characteristic of a product or service.

QUALITY CONTROL TESTS:

PHYSICAL TEST:

A physical test is a qualitative or quantitative procedure that consists of


determination of one or more characteristics of a given product, process or service
according toa specified procedure.
It is common in physics, engineering, and quality assurance.
 Disintegration test
 Weight variation
CHEMICAL TEST:

In chemistry, a chemical test is a qualitative or quantitative procedure


designed to prove the existence of, or to quantify, a chemical compound or chemical
group with the aid of a specific reagent.
 Dissolution test
 Assay
 Content uniformity
 Stability testing
 Moisture permeation test.

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Fabric Store:
In the fabric store fabric is being checked before issuing it to cutting
department. In general not all the fabric is checked. Usually 10% of fabrics are
checked for good fabric suppliers. For power loom fabric and printed fabric 100%
checking is done. Fabrics are checked in flat table, flat table with light box or on
fabric checking machine. 4 point system for fabric inspection is used to measure the
quality level of the incoming fabric.

Trims & Accessory: Trims quality is also very important for having a quality
garment. Trims inspection is done randomly against the given standards, like color
matching. But for trims and accessories quantity checking is essential.

Cutting Room: It is said that cutting is the heart of production. If cutting is done well
then chances of occurring defects in the following processes comes down. In cutting
room, check points are – i) marker checking, ii) cut part audit and iii) bundle
checking.

Printing Checking: Printing is not a compulsory process. If printing is done in fabric


form then printing is being checked in fabric store. For knits garment, maximum
printing is done in cut panels. So before issuing cuttings to sewing department, each
panel is being checked properly. Defects that are found here is print placement, color
matching, misprint or print overlapping or shade variation.

Embroidery checking: Like printing embroidery also is not a compulsory process. If


there is embroidery work in the garment panels then 100% inspection is done before
issuing to sewing.

Sewing Department: Checkpoints in the sewing departments are as following.

Inline inspection:

In assembly line generally check pints are kept for the critical operations. In
these checkpoints, 100% checking is done for partially stitched garments and defect
free pieces are forwarded to the next process. This type of checking is used for high
value garment.
Roaming inspection:
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In this case checkers roam around the line and randomly check pieces at each
operation.
 Traffic light inspection system:
 End of line inspection or table checking:
 Audit of the checked pieces

Finishing Department:
Check points in finishing department consists.

Initial finishing inspection: checking done prior to pressing of the garment at


finishing room is known as initial finishing.

Final finishing Inspection: After pressing garments are again checked and passed for
tagging and packing.

Internal final audit: After garments are packed up to certain quantity, quality control
team, do audit of packed garments. This process is carried out to ensure that before
handing over shipment to buyer QC.

STORES DEPARTMENT

The fabric stores department is centralized in apparel industry and all the
fabric comes to this unit first from the supplier and audited here and kept until it is
distributed to other units. For an export oriented and bulk production garment it is
essential to maintain a well-organized & well equipped inventory system. The main
responsibility of this department is to store all the raw material necessary to produce
garments. This department is sub divided into three sections. Store keeper follows a
strong and appropriate working procedure.

A copy of the purchase order with all details for fabric, trimmings and
accessories are given to the stores .Once the goods are in-house, the store manager
will send a sample to the garment merchandiser and the respective manager for
approval, on receipt of approval of the same the goods will be in-warded. Here the
store manager has to tally the quantity ordered against the quantity received along
with price. Any deviation will have to be reported to the fabric or trimmings and

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accessories manager. Garment merchandiser sends the sample of the bulk fabric and
accessories to the buyer for approval. With the help of the purchase order the stores
understand what quantities are to be dispatched. At the end of the order all balance
accessories should reach the stores.

PERSONNEL DEPARTMENT

An organization’s personnel department handles a variety of critical functions


that help meet the needs of business owners, manager and staff. Personnel
departments hire and train employees, implement company policies and procedures,
handle specific performance issues, determine employee salaries, ensure that fair
labor laws are followed, terminate employees and much more.

The objective of personnel department is,


1. Access the man power requirement of the organization.
2. Recruited the appropriate candidate.
3. HRD is one of the important functions of this department.

SELECTION AND RECRUITMENT:


Recruitment is the process of placing the right man on the right job on the
right time at the place.The various other department managers will give the job
specification in detail to personnel department.

Once they are sure about the justification of man power recruitment they take
the responsibility of finding the suitable persons.

Internal source: Identifying manpower in certain department in area of shortage


through internal search of the company this can be done by transfer and promotion.

External source: Sometimes it is not possible for management to find a certain type
of stilled labor within the organization so they go for external source through,
 Advertising,
 Campus Recruitment,

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 Direct hiring personnel.
Screening:
The application form is verified are required details like educational
qualification, experiences are considered.
Interview:
The selected candidates are interview to know whether they meet the job
specification given by concerned managers.
Group discussion:
Group discussions are conducted for selected candidates to know their
leadership quality, knowledge about their subject.
Final interview:
Status knits set certain fixed parameters according to the post and test whether
the candidate meets their standard.
Selection and placement:
The selected candidates are sent offer letters confirming their selection and
appointments orders are given.
Induction:
Candidates are placed on their jobs introduced with organization.
REWARD SYSTEM:
The status knits has established compensation and reward system for the
productivity and well being of its employees. There are about 190 employees in the
company. The system includes basic pay, PF, bonus, dearance allowance, gratuity,
annual increment, ESI, Pension accommodation etc.,

FINANCE DEPARTMENT

Finance manager or the account manager is the head of finance department.


As per department chart the senior officer and junior officer have different tasks to be
performed as a finance manager.
The finance manager is concerned with maintaining proper method of book
keeping, recording transaction, maintaining books of accounts and preparation of
financial statement.
RESPONSIBILITIES:

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Senior officer assistant
1. Assisting bank reconciliation’s.
2. Yearly finalization of accounts.
3. Monthly and annual PF returns.
4. Assisting in sales tax and income tax assessment.
5. Submission of monthly stock statement to bankers.
6. Providing details to auditor.
7. Preparation of vouchers and bank cheque.
8. Assisting sales taxes and income tax assessment.

ACCOUNTS:
Accounts department is the eye of the management. Where it controls the
entire management of the company. It looks after every transaction made on behalf of
the company. The account’s manager’s is the controller of this important department.

Accounts department looks after the transaction made outside on behalf of


their Company. This department manages the transaction with bank, creditors, finance
institution etc.

FUNCTIONS OF ACCOUNTS DEPARTMENT:

- Verification of bills payable.


- Preparing vouchers for payment.
- Periodical voucher entries
- Issuing of cheque.
- Preparing sales invoice
- Negotiation of bills.

FUNCTION OF ACCOUNTANTS:

- He should look after the daily transaction.


- To enter them in the journals and ledgers.
- He should maintain the cash book regularly.

CASHIER:

Below the chief cashier for accounts there are two cashiers. Their work is to
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allot money to the small amount that is up to 10,000. They should verify the bills and
they would send it to the internal auditor for verification. After obtained the signature
of the internal auditors he would allot the money to the particular person or a firm.

FUNCTIONS OF CASHIER:

- He should maintain a certain sum of money from the chief account.


- He should settle the small payments.

RECORDS MAINTAINED:

- Purchase register
- Sales register
- Daybook
- Invoices
- Trail balance
- Balance sheet
- General ledger
- Party’s ledger
- Journal registers
- Follow up the market people and purchase people.

MAIN AIMS OF FINANCE DEPARTMENT:

The finance department of a business takes responsibility for organizing the


financial and accounting affairs including the preparation and presentation of
appropriate accounts, and the provision of financial information for managers. The
main areas converted by the financial department include;
 Book keeping procedures
 Creating a balance sheet and profit and loss account
 Providing management information
 Management of wages
 Raising of finance

DUTIES OF THE FINANCE DEPARTMENT:

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 Controlling expenditure and obligations (including operating expenses,
debt, payroll )
 Receipting and depositing all revenues
 Managing the investment of all monies
 Accounting for all assets and capital project expenditure
 Internal and external reporting

The financial activity of all county departments is supervised by the finance


officer to ascertain solid internal controls are in place .an audit of financial practices
and principles is conducted annually by an outside auditing firm. The finance staff
assists in providing the information for the audit.

FUTURE PLANS
 The company is making effective steps to improve its export. Hence, the
concern is progressing at higher growth rate.
 The company has planned to expand its business by taking order in domestic.
Markets also the work in process.
 Plans have also been made to start showrooms with their own designs.

CONCLUSION

I undergone training in knitting of IE Industry private ltd.I have noticed and


speculated how the knitting are produced. I learned their strategies; it makes me
interested in the field of knits. Feeling great and I dedicate my thanks to PSG CAS for
this tenement over the students, I learned theoretically about the business and its
management strategies even though I am not clear about this business management
because of this practical experience, I am clear about the strategies of the business
management.
I had an educative experience in the field of knitting.
Modern circular knitting machines feature on-board computers (CPU)
complete with a display and a keyboard to monitor and control the most important
functions;
 Speed
 Number of machine revolutions (R.P.M.)

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 Working hours
 Causes of machine stops
 Detector of the yarn length into the machine.

On modern microprocessor-controlled machines, the LCD display(TOUCH


SCREEN) is equipped with an alphanumeric keyboard for entering the operator’s
settings. The whole system is controlled by an electronic circuit which signals the
status of the machine and the possible causes of machine stops by means of flashing
lights.

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