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Contents
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Overview
This System Test Script documents the steps needed to test the integration of application extensions with the target application system with
respect to the General Ledger process.
System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all
business processes based on the Mapped Business Requirements (BR.030); however, the focus of business solution testing is confirming
individual business processes, while business system testing focuses on confirming the collective application system. This system test will
include the following types of testing:
Integrated Business Processes
Testing
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Overview5 of 28
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Sequence # General Ledger Test Name Description Tester Test Status Pass/Fail Notes
2. Define New Account Flexfield Values Define New Account Flexfield Values Active
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System Test Sequences6 of 28
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1.1 Maintaining GL Supervisor (N) Setup > - (M) View > Find… - During the Journal entry only
Cross Financials > accounting Valid
Validation Flexfields > Key > Search for your accounting flexfield structure combinations is accepted by
Rules Rules the system, and any
- Enter the validation Rule Name and Description.
accounting combinations that
- Enter the Error Message that to be used to guide the violates any of the Cross
user on his journal entry accounting Flexfield to validation rules, the rule error
correct and validate combination. message appears to the user.
From:00-0000-000000-0000-0000-0000
To: 99-9999-999999-9999-9999-9999
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System Test Specifications < Maintaining Cross Validation rules>7 of 28
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System Test Specifications < Define New Account COA Values >
2.1 Defining New Chart of GL Supervisor (N) Setup > - Select Application: (Oracle General - New value is added to the
Accounts segment Values Financials > Ledger) Chart of Accounts and
Flexfields > Key > appears in the list of values
Values - Select Title: (Accounting Flexfield) showing the accounting
values During the Journal
- Select Structure
Entry.
- Select the segment that you want to add
to it a new value
- (B) Find
2.2 Deactivate Chart of GL Supervisor (N) Setup > - Select Application: (Oracle General - The COA value is
Accounts segment value Financials > Ledger) deactivated. The list of
Flexfields > Key > values is not showing
Values - Select Title: (Accounting Flexfield) the deactivated value
during the Journal
- Select Structure
Entry.
- Select the segment that you want to add
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System Test Specifications < Define New Account COA Values >8 of 28
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to it a new value
- (B) Find
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System Test Specifications < Define New Account COA Values >9 of 28
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3.1 Defining New GL Supervisor (N) Setup> Financials > - (M) View > Find… - A new period is added to
Accounting Periods Calendar > Accounting the company accounting
(Select appropriate calendar) periods
- Enter the New Period Prefix - The new defined periods
its status is closed and can
- Select the Period Type
be opened later on.
- Enter the Year this Period Related to
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System Test Specifications <Define New Accounting Periods >10 of 28
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4.1 Defining Daily GL (N) Setup> - (B) Press “Enter by date range” - Foreign currency
Conversion Rates Supervisor Currencies > journals can be
Rates > Daily - Select the Currency you want to enter its conversion entered and uses the
rate specified corporate
conversion rates
- Enter the Date Range From Date and To Date for this
conversion rate
4.2 Defining Period GL (N) Setup> Use the revaluation rate to revalue account balances that - You can run
Conversion Rates Supervisor Currencies > are denominated in a foreign currency at the end of period revaluation using this
Rates > Period period conversion
- Select the Currency you want to enter its conversion rates
rate
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System Test Specifications <Define Conversion Rates >11 of 28
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System Test Specifications <Define Conversion Rates >12 of 28
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5.1 PR_GL_01 Open First GL Manager (N) Setup> - Choose the first period to open from List - First Accounting period is Opened
Accounting Open/Close of Values
EV_GL_02 Period - The Request Completed Normal
Close / Open - (B) Press Open Period
Period
5.2 Closing GL Manager (N) Setup> - Choose the Period you want to close - The Period is Closed and no one
Accounting Open/Close can enter, post or update Journals
Period - Select from list of values to change it’s in to this Period
Status to Closed
5.3 Opening Next GL Manager (N) Setup> - (B) Open Next Period in order to open - After the request completed, the
Accounting Open/Close the next period Period is opened for Entry and
Period Posting
- You can select Open from the list of
values to open any closed period - The following 1 period is opened
as Future – Entry Period
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System Test Specifications < Open / Close GL Accounting Periods >13 of 28
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6.1 PR_GL_02 Entering GL (N) Journal > - Enter Journal Header Information: - The Journal Saved
Functional Accountant Enter
EV_GL_03 Currency Enter Journal Name: (Can be Characters, Numbers or - The Document Number
Journals (B) New Journal Both, or you can leave it empty) Created
Source
document Journal Period: (The Default period is Last Open Period
arrival / Batch period)
Journal Category:
Line Number:
Line Account:
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System Test Specifications < Enter Functional Currency Journals >14 of 28
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6.2 Journal GL (N) Inquiry > - You Can Query on Entered Journals by the Following - Journal Entries that was
Inquiry Journal Attributes: recorded in step 6.1
Accountant could be retrieved for
Journal Name & Batch Name revision or correction
Period
Category
Currency
6.3 Printing the GL (N) Other > - Chose the report name as (Journal – General (132 Char) - Request Completed
Journal Report > Run Report, for unposted journals) Normal and the Report
Voucher Accountant Printed
(B) Single Request - Enter parameters for the journal entry recorded in step
6.1: (Journal Name, Currency, Period) - Data output is accurate
and reflects actual data
- Submit the Request with no of Copies equal 1 entered
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System Test Specifications < Enter Functional Currency Journals >15 of 28
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7.1 PR_GL_02 Entering GL (N) Journal > - Perform the same steps of Entering Functional Journals as - The Foreign amount
Foreign Accountant Enter mentioned in senario step 6.1 Converted to the
EV_GL_03 Currency Functional Amount
Journals (B) New Journal - Select the Foreign Currency Based on the Rate
Source
document - Select the Date for conversion rate - The Journal Saved
arrival
- Select the conversion Type and Rate. - The Document Number
Created
- Example:
7.2 Journal GL (N) Inquiry > - Query on the entered Journals from the Journals window - Foreign Currency
Inquiry Journal itself, using the same search components as in scenario Journal Entries that was
Accountant step 6.2 recorded in step 7.1
could be retrieved for
Suggestion: Query on the Foreign Currency Journals by revision or correction
selecting the required currency
7.3 Printing the GL (N) Other > - Select the report from the list of values - Request Completed
Journal Report > Run Normal and the Report
Voucher Accountant - Select Journals – Foreign Currency (132 Char) to review Printed
(B) Single Request Foreign Currency Journals
- Data output is accurate
- According to the report parameters you can print the and reflects actual data
following data: entered
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System Test Specifications < Enter Foreign Currency Journals >16 of 28
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o Single Batch
o Single Journal
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System Test Specifications < Enter Foreign Currency Journals >17 of 28
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8.1 PR_GL_03 Printing the GL (N) Other > - Chose the report name as (Journal – General (132 Char) Report, for - Request Completed
unposted Supervisor Report > Run unposted journals) Normal and the
EV_GL_02 Journal Report Printed
Voucher (B) Single - Enter parameters for the journal entry recorded in step 6.1:
Request (Journal Name, Currency, Period)
8.2 Posting the GL Manager (N) Journals > - Select the required period, balance type (Actual), required batch - The request
Journals Post name or leave blank to retrieve all unposted batches completes with no
errors (the batch
- (B) Find to retrieve required unposted batches posted)
- Mark the Check Box for the batches you want to post - The Accounts
balances reflected in
- You can review any batch before posting
the Trial Balance
- (B) Post Standard Report
8.3 Account GL (N) Inquiry > - Select the Accounting Periods you want to inquire the Account in it - The Account Balance
Inquiry Supervisor Account is correct
- Choose if you want to inquire for the Account balance on a Single
Currency (Select the Currency) or All Currencies - The Variance is
Calculated correct
- Choose the Primary Account Balance Type you want to inquire
(Actual / Budget / Encumbrance)
- Press Tabs till you reach to the Find Accounts Popup window
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System Test Specifications <Journal Revision And Posting >18 of 28
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- You can query the original journal entry by pressing (B) show full
journal
8.4 Account GL (N) Other > - Select your reports from the List of Values, to view the Accounts - Report output is
Balances Report > Run Movements and Balances run the following reports: consistent with
Reports Supervisor actual data
(B) Single - Account Analysis (132 / 180 Char)
Request
- General Ledger (132 /180 Char)
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System Test Specifications <Journal Revision And Posting >19 of 28
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9.1 PR_GL_07 Define GL Supervisor (N) Journals > - Enter a unique Name and optional Description for the batch - Recurring
Recurring Define > Recurring Journal Entry
EV_GL_07 Journals - (B) AutoCopy… (If you want to copy entries from an existing is ready to be
recurring journal batch generated
Note: You should group your recurring entries into one batch to speed
processing.
- (B) Press Lines (to enter the recurring journal lines information)
Note: you can leave the Formulas blank to create skeleton journal entries
Note: If the formula amount is positive, your account will be debited. If the
formula amount is negative, your account will be credited
Formula Operators:
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System Test Specifications <Define / Generate Recurring Journals >20 of 28
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multiply, (/) to divide the associated number into the most recently
stored number)
9.2 Generate GL Supervisor (N) Journals > - Select the Recurring Batch you want to generate - Recurring
Recurring Generate > Journals
Journals Recurring - Select the Accounting Period to create an unposted journal batch created and
posted
- (B) Press Generate
- The Accounts
- A concurrent request submitted to create the unposted journal
balances
batches (The resulting journal batch is named <Recurring Batch
updated
Name>: <Date><Time>
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System Test Specifications <Define / Generate Recurring Journals >21 of 28
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10.1 Reversing GL Supervisor (N) Journal > Enter - Find the Journal you want to reverse - Reversal Request
Incorrect completes normal
Journals (B) Find - (B) Review Journal
- An unposted Reversal
(B) Review Journal - (B) More Details Journal is created
(B) More Details - Select the Period you want to reverse journal in it
10.2 Post the GL Supervisor (N) Journals > Post - Find the Reversal Journals created By: (Period, - Reversed Journals
Reversed Journal Name, Batch Name) posted
Journals
- Select the journals you want to post - The Account Balance
for these transactions
- Post the Journals net to Zero balance
again
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System Test Specifications <Reverse Journal Entries>22 of 28
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11.1 Transfer Importing GL (N) Journals > - Select the Source you need to import from List of Values. - The request completes with no errors
from Sub Journals Supervisor Import> Run
Ledgers to - (B) Press Import
General
Ledger
11.2 Review GL (N) Other > - (B) Press Find to view all your requests - The request exist
Import Supervisor Requests
Request - Find your Import request by request number - The Output File Viewed
Status
- If the request Completed Normal press view output Button - The Log File Viewed
- The output file is an execution report showing if there is any Note: the request may complete with
error in the journals you are importing, error lines and the error status Normal but when you view the
code for each line (like EF04). At the end of this report there is an output file the journals may have errors.
Error Key to find out the error code meaning (Like EF04: These This different than the request Completed
segment values are not a valid account. Check your cross validation with Error
rules)
- If the request Completed with error press Log File Button, In this
case you should inform your System Administrator
11.3 Correcting GL - Find the required journal from the Journal Source - When you save the correction the
(N) Journals >
Imported Supervisor line status will change to Corrected
Import > Correct - Correct the journal lines
Journals
- The required journal imported & can
- Save your work be posted
- (B) Press Import (repeat step 12.1)
11.4 Viewing GL - Query the Imported Journal Batch - The Document Number Created
(N) Journals >
Imported Supervisor
Enter - Review the Journal Header Information - All Imported Journals Information
Journals
exists and correct
- Review the Journal Lines Information
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System Test Specifications <General Ledger Interface>23 of 28
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11.6 Account GL - Select the Period range you want to inquire for it - The Account Balance is Correct
(N) Inquiry >
Inquiry Supervisor
Accounts - Select the Currency
- Press Tabs till you reach the Find Accounts Popup window
- (B) Press Show full Journal to view the original journal entry
11.7 Account GL - Print Account Balance Reports (General Ledger) to review the - The report completed Normally
(N) Other >
Reports Supervisor account balance
Report > Run - The Account Balance is Correct
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System Test Specifications <General Ledger Interface>24 of 28
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12.1 PR_GL_08 Run Consolidation GL (N) Consolidation - Select the consolidation mapping you want to transfer - The transfer process
Transfer Supervisor > Transfer > Data completed normal
EV_GL_02 - Select Actual for the Balance Type
- The balances
- Select the Amount Type (YTD, PTD) transferred from the
subsidiary set of books
Period End - Select the subsidiary's accounting Period that you want to
to the parent
consolidate
- (B) Press “Select Accounts” to specify the account ranges you want
to consolidate
- Enter the Account Low and High for each range you want to
consolidate
- Select Run Journal Import option and Audit Mode check boxes
12.2 Reviewing & GL - Query the created Journal Batch - The Doc. # Created
(N) Journals >
Posting the created Supervisor
Enter - Review the Journal Header Information - All created Journals
Journals
Information correct
(N) Journals > - Review the Journal Lines Information
Post
- The Batch Posted
- (B) More Actions
- The Account balances
- (B) Post updated
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System Test Specifications < Consolidation Run >25 of 28
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12.3 Print Triabl Balance GL - Print Triabl Balance Report to review the accounts balances - The report completed
(N) Other >
Report Supervisor Normally
Report > Run
- The Account Balance is
Correct
12.4 Run FA What if FA - This Process will be maintained in the Fixed Assets Test Script
Fixed Assets
Analysis Supervisor
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System Test Specifications < Consolidation Run >26 of 28
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13.1 PR_GL_01 Run GL (N) Currency > - Revaluation adjusts liability or asset accounts that may be materially - The Revaluation
Revaluation Supervisor Revaluation understated or overstated at the end of a period due to a significant Execution Report is
EV_GL_02 fluctuation in the exchange rate between the time the transaction was automatically
entered and the end of the period generated, there is no
errors
- Open the Revalue Balances window
Period End
- Unposted revaluation
- Enter the accounting Period for the balances you want to revalue journals batch created
and ready for revision
- Enter the Unrealized Gain/Loss Account
and Post
- Select one of the following Currency Options:
• Single Currency: Select Currency & enter Rate to use (if you didn’t define Period
rate for this period and currency)
• All Currencies: To revalue all foreign currencies (GL revalues each foreign
currency balance only if a period-end rate exists for that currency and period)
- Enter an Account Low and High to revalue accounts that fall within that range
- Repeat this step to enter multiple ranges (You can reuse account ranges from
your last revaluation)
13.2 Posting GL (N) Journals > - After reviewing your revaluation batch you should run post to effect your - The period end
Revaluation Supervisor Post accounts balance financial reporting
Journals correct and reflects
batch - You post the revaluation batch for period end financial reporting the fluctuation in the
exchange rate
- If revalued amount becomes higher than the original amount, the difference
recorded as an unrealized gain & if the revalued amount is lower than the
original, the difference recorded as an unrealized loss
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System Test Specifications < Period End Revaluation >27 of 28
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13.3 Reversing GL (N) Journal > - After reporting on revalued balances, reverse the revaluation journals in the - Reversal Request
Revaluation Supervisor Enter following month to restore the account balances to the original amounts, so completes normal
Journals that the balance can be revalued in the coming periods till the balance
(B) Find become zero - The Revaluation
Journals batch
(B) Review - Find the Revaluation Journal, (B) Review Journal, (B) More Details reversed and posted
Journal in the next period
- Select the Period: (Reverse revaluation journal in the next period)
(B) More Details - The Account Balance
- Select the Reverse Method you want to Reverse with (Switch Dr/Cr or for these transactions
Change Signs) net to Zero balance
again
- (B) Press Reverse Journal
(N) Journals > - In the following period, Find the Reversed Revaluation Journals created
Post
- Select the batch you want to post, (B) Press Post
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System Test Specifications < Period End Revaluation >28 of 28
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14.1 PR_GL_07 Print GL Supervisor (N) Other > Report - Select from LOV the following reports: - Trial Balance data is
Standard > Run correct and consistent
EV_GL_09 Reports - Trail Balance Detail with the actual data
- Trail Balance Expanded
(B) Single Request
- Trial Balance Summary 1
Note: You have to enter the required parameters for each report
14.2 Generate GL Supervisor (N) Reports > - Select the report Name - The request
The FSG Request > Financial completes with no
Reports - Select the accounting period errors
- Select the Currency - The FSG Reports
generated consistent
- (B) Press Submit to Run the report
with the data
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System Test Specifications < Reporting >29 of 28
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Defect Log
Defect ID Test Step Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
Number Reference closed, in process)
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Defect Log30 of 28
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Defect ID Test Step Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
Number Reference closed, in process)
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Defect Log31 of 28
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Open Issues
Closed Issues
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Open And Closed Issues For This Deliverable32 of 28
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