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These notes have been made from Study Pack provided by ICAP. I have only
summarized it from Study pack by highlighting covering areas. I hope it will
help you for your final revision.
CAVEAT: These notes should not be taken as an Alternative to Study Pack.
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CHAPTER 19
1. Doctrine of corporate personality is a company which is separate from its owners and is a legal person
Its license maybe revoked at any time by the secp but the association will be given an opportunity to be heard. But if its
license gets revoked, registrar shall enter the word limited after its name and the association shall cease to enjoy the
exemptions and privileges granted by that license
5. Commission
Secp replaced corporate law authority and its HO is in Islamabad. Commission has got the powers to regulate the
affairs of all the companies and insurance, banking, non-banking finance companies and modaraba
6. Registrar
The power and duties of registrar are as follows:
Registration of companies
Receiving various documents
Keeping records of mortgages and charges
Keeping track of company’s routine documents
Call the officers and directors of the company for info and explanations
Inspect books and records of the company
Members can file petition against the company for winding up to the court
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CHAPTER 20
Exceptions:
(a) any society, body or association, other than a partnership, formed or incorporated under any other Pakistan law;
(b) a joint family carrying on joint family business;
(c) a partnership of two or more joint families where the total number of members of such families, excluding the
minor members, does not exceed twenty;
(d) a partnership formed to carry on practice as lawyers, accountants or any other profession where practice as a
limited liability company is not permitted under the relevant laws or regulations for such practice.
2. Steps Of Registration
Getting availability of a suitable name
Preparing MoA
Preparing AoA
Filing documents with the registrar for obtaining certificate of incorporation
Filing documents with the registrar for obtaining certificate of commencement of business
Rectification of Names
If a company has chosen a name which is not permitted by the ordinance, it may change it on its own with the approval
of the registrar. The registrar may tell the company to change its name within 30 days of receipt of such instructions
however the registrar cannot do so if it has been 3 years since the date of registration of the company.
Publication of Name
Put the name outside every business place (if the business is outside the city area, write it in local language)
Name of the company shall be engraved in Urdu or English on the seal of the company
Name of the company shall be mentioned in Urdu or English on all documents
4. Memorandum Of Association
a. It Is The Constitution Of The Company Which Defines In Brief:
What the company is
What is it for
Where will it be
What shall be the liability of the members
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b. Registration of the company is actually the registration of its constitution, the MOA, which binds the members of
the company irrespective of the fact that any member has subscribed to it or not. The person becoming a member
of the company is deemed to have read and understood the MOA and it shall be binding on him as if he has signed
the MOA himself.
5. Alteration Of MOA
a. Name:
Pass a special resolution
Written permission of the registrar (not required if a public company becomes private and vice versa)
Registrar will enter the new name on the register
Certificate of incorporation of change of name shall be issued
The former name of the company shall be mentioned for 1 year from the date of issue of the certificate outside
every office, business place, on every document and notice of the company
For the approval, company shall file an application to the commission on the basis of special resolution. SECP
must be satisfied that:
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g. Effects of alteration will be that a member who has given his consent might have to purchase more shares or
undertake more guarantee
6. Registration Of MOA
If the registrar refuses the registration, company shall file an appeal before a registrar higher in rank or the SECP.
SECP’s decision shall be considered the final one.
7. Effect Of Registration
The subscriber shall add the following in the presence of a witness who shall also write his
particulars:
2. Every company, upon the request and payment by its member, shall supply within 14 days copies of the
memorandum and articles of the company
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9. Commencement of business
Pvt and guarantee limited company not having share capital can commence their business and exercise all powers
regarding borrowings but other companies need to obtain certificate of commencement of business to do that. A
company has to meet the following requirements in order to obtain it:
1. The company should have allotted shares against cash for the an amount which is at least equal to the amount
of minimum subscription
2. Directors of the company should have paid to the company full amount of each share taken by him for which
he is liable to pay in cash
3. Issue a prospectus and get the shares listed on the stock exchange. In case the prospectus has not been issued,
there has to be a filed with the registrar, a statement in lieu of prospectus.
4. There should’ve been filed with the registrar a duly verified declaration by CE or by one of the directors and
the secretary
It is the place where the company receives all of its communications. A company as from the day it begins to carry on
its business or as from the 28th day after its date of incorporation, whichever earlier, shall have a registered office.
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CHAPTER 21
1. Characteristics of shares
1. It’s a form of property, carrying rights and obligations and is transferable
2. It must be paid for full when allotted to the shareholder
3. It is a form of bargain between the shareholders who must all comply with the company’s MOA
2. Share certificates
1. It is an evidence of ownership of shares in the name of the member and is required to be issued within 90 days of
allotment of shares
2. Whenever a shareholder transfers his shares to someone else, he must surrender the certificate to the company for
it to add the particulars of transferee
3. Instead of share certificates, holders in listed company are allowed to deposit their shares at CDC
4. Share certificate denotes:
Number of shares
Signature of director or CE
Certificate number
Distinctive numbers of shares
3. Authorised capital is the maximum amount of shares that the company may issue. It is expressed in the nominal value
of shares and it can only be increased with the formal approval of the shareholders
4. Ordinary Shares:
1. Owners of these shares are the owners of the company and its profits
2. Ordinary shares are often called equity shares
3. They are only entitled to the dividend if the directors propose a dividend and in case of final dividend, shareholders
vote for the payment of a dividend
4. Dividend will not be paid to the shareholders until all preference dividends for the current year have been paid
5. In case of winding up of the company, the ordinary shareholders are not entitled to receive payment of any capital
from liquidation of assets till all creditors and preference shareholders are repaid
6. Ordinary shareholders are issued irredeemable capital. i.e. no member has the right to get his money back
5. Preference Shares:
A preference share normally carries prior right ahead of ordinary shares to:
1. Receive a dividend (fixed amount each year)
2. In case of winding up of the company, receive payment of any capital from liquidation of assets
3. They are issued redeemable capital
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2. A company, if it is required to issue shares to a scheduled bank or a financial institution against any of its
obligations, may issue and allot shares even if the company has no sufficient authorised capital to issue new shares.
The authorised capital shall be deemed to have been increased to the extent of the requirement of issuance of
shares
8. Restrictions
1. Company cannot buy its shares back from the members
2. It cannot buy shares of its holding company
3. A company is not allowed to grant financial assistance to any person buying its or holding company’s shares
Exceptions:
1. If the subsidiary carries on a business of brokerage. But even then the company shall not exercise voting rights
2. If the subsidiary provides service of trustee for shares, subsidiary can hold the holding company’s shares. But the
shares should not be in the name of the subsidiary company itself or the holding company
3. A listed company, if it complies with the rules made by SECP, buy back its shares from its shareholders
4. A company can provide financial assistance to its salaried employees if it a part of contract of service (it may be
given to CE who was not a director prior of his appointment but a director shall not be given any financial
assistance)
9. Variation In Rights
1. Variation in rights of the shareholders can be made only by the alteration of the AoA by passing a special
resolution. However if it affects the rights of a particular class of shareholders, it shall not be passed if 3/4th of
majority do not approve
2. If any member or members representing 10% shareholding of the affected class may apply to the court for an order
against the resolution and court has the power to declare the resolution void if it feels that:
The company withheld some facts while getting the resolution passed, had the members been in
knowledge of those facts would’ve never passed that resolution
It is injurious to the interest of members
Such application shall be made within 30 days of the date of resolution. The decision of the court shall be final. The
company is required to file a copy of the order of the court to the registrar within 14 days of the receipt of the order
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CHAPTER 22
1. Prospectus is:
A document issued for general public
It invites offers for sales of company’s shares/debentures or invited deposits from general public
Companies are not entitled to invite deposits from general public in the like manner as the banks or financial
institutions do
Exception:
Financial institutions are freely allowed to call for deposits from the public. Companies other than financial
institutions are required to issue a prospectus for such purposes, after obtaining approvals with strict
requirements.
3. Contents Of Prospectus
1. Full memorandum of association
2. Complete particulars of signatories of MOA
3. Particulars of directors, proposed directors, secretary and CE
4. Particulars of auditors and legal advisors
5. Number and value of shares
6. Existing members and extent of their interest in the company
7. Description of business
8. Reasonable future prospects of the business
9. Any provisions in AoA regarding authority of determination of remuneration of directors
10. The amount of minimum subscription. It includes:
Purchase price of property to be purchased
Preliminary expenses
Repayment of any money borrowed for above matters
Working capital
Any other expenditure
Source other than shares being used to meet the above needs
11. Date and time of opening and closing of subscription lists
12. Amount payable on each share
13. Amount payable on each application
14. Any personal interest of the director or promoter in promotion of the company
15. Voting rights on the shares and its restrictions
16. Length of time from the date of commencement of business
17. Purpose of the activity for which proceeds of issue of shares shall be used
18. Details if the shares are to be issued for a consideration otherwise than in cash
19. Earnings of the company for last 3 financial years
20. Pending litigations
21. A report on assets and liabilities
22. P/L of the company
23. Dividend paid during last 5 financial years
24. When divided was not paid
25. Accounts of the company which were not prepared for the last 5 financial years
26. P/L and statement of assets and liabilities of its subsidiaries
27. Difference would it have made on P/L if company hadn’t issued the shares
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5. Availability Of Prospectus
1. Registered office
2. Stock exchange
3. Bankers
4. One Urdu and one English Newspaper
6. Registration Of Prospectus
1. Copy of the prospectus shall be filed to the registrar
2. It shall be signed by all directors
3. It shall be accompanied with:
the consent of experts
Copies of material contracts
Reports required by the 2nd schedule
7. Face Of Prospectus
The following matters should be stated:
The copy has been filed with the registrar
A list of documents or a reference to any note was filed with the registrar
Application for listing of shares or debentures has been or shall be filed with the stock exchange
8. Necessity Of Prospectus
Prospectus is not needed to be accompanied with form of application for shares or debentures if:
1. If it is sent to a person to enter into an underwriting agreement with respect to shares or debentures
2. It is sent in relation to shares or debentures not offered to the public
3. If the offer of shares and debentures is made to existing shareholders or debenture holders
4. If the offer is being made for such shares and debentures which are already in issue and listed on an exchange
9. Experts
1. Statement of experts increases credibility of information provided in the prospectus
2. He must be independent and shall have no connection with the formation or management of the company
3. Statement shall only be included when written consent is given and is not withdrawn till the time a copy is filed for
registration. If the consent was withdrawn and directors did not exclude his statement, such directors will be liable
for loss occurred to the expert
4. Things to mention in prospectus:
The expert has given his consent
The consent was not withdrawn till the time a copy of prospectus was filed with the registrar
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1. Companies cannot exercise borrowing powers until the date they obtain a certificate of commencement of business
2. Directors can borrow the money once they have passed a resolution
3. AoA may have restrictions on borrowing which a director can pass through by taking prior approval of the members in
a GM. If the authority is exceeded, it’s called ultra vires borrowings.
4. Forms Of Borrowing:
1. Debentures: Companies may issue debentures with or without interest. Holder of debentures can’t cast votes in the
meetings of the company but they can in their own respective creditor’s meetings.
2. Credit institutions: they include: commercial banks, investment banks, non-banking finance companies and
modarabas
3. Other sources: includes sponsors and controlling shareholders
5. Types Of Securities
1. Pledge: goods and valuables given in possession of the lender till the debt is paid. This contract is not required to
be registered with the registrar
2. Mortgage: transfer the title of “immovable property” but the company doesn’t transfer physical possession of it
3. Charge: a contract of transferring the title and physical possession of the asset in the company’s failure to abide by
the terms of loan contract
a. Fixed charge: its created on a specific asset for a defined amount and cannot be replaced or sold without
prior approval of the beneficiary of charge
b. Floating charge: asset is not fixed and can be replaced by the company but overall value of charge cannot
change
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Chapter 24
3. Statutory Meeting:
It happens in the beginning phase of the company and it provides an opportunity to get all the members know
each other and deliver statutory report
Following Companies Are Required To Hold Statutory Meeting:
a. Every company limited by shares
b. Every company limited by guarantee having share capital
c. Every private company converting itself into a public company within 1 year of its incorporation
Timing Of Statutory Meeting:
a. After 3 months and before 6 months from the date entitled for commencement of business
b. For a converted company, date of commencement of business shall be replaced with the date of its
conversion
c. Send the statutory report and notice 21 days before the statutory meeting
Matters To Be Stated In The Statutory Report:
a. Total number of shares allotted by the company
b. Total cash received against allotted shares
c. Summary of receipts and payments
d. Particulars of commission paid on issue of shares
e. Particulars of any contract to be modified of which approval is required in the meeting
f. Extent of carrying out or not carrying out any underwriting contract with reasons
g. Brief review of the state of affairs of the company
Auditors’ certificate to be accompanied with statutory report of a b c
Certification And Filing Of Report
a. Report shall be certified by CE and 2 directors
b. 5 copies of the report shall be filed with registrar after sending it to the members
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1. Purpose/Calling Of EGM:
Alteration of AoA and MoA
Directors call and hold EGM whenever they feel the need to get approval of the shareholders
Members holding more than 10% of the total voting power may call an EGM but they shall file a proper
written requisition for this purpose which shall include the objects of the meeting and shall be signed by
the requisitionist in this behalf. If the directors do not call the meeting within 21 days of the requisition,
the requisitionists themselves should call a meeting. Within 3 months of the requisition a meeting should
be held otherwise the requisition shall expire. Any expenses shall be repaid to the requisitionist by the
directors on the failure of holding a meeting and it shall be deducted from directors’ remuneration.
Notice of the meeting shall be sent 21 days before the meeting but it can be held on a shorter notice if the
registrar authorises it.
2. SECP has the power to call AGM, SM and EGM (on the requisition of the members). But he may give incidental
directions as well, like a direction that even one member present shall be the quorum of the meeting and also
advise the cost and expenses of such meetings
3. All copies of special resolutions shall be authenticated by CE or secretary of the company and filed with the
registrar within 15 days of passing the same and shall be intact with AoA and provided to the person asking for a
copy of AoA. Special resolution passed to alter AoA is required to be filed with the altered copy of AoA
4. Notice of the meeting is a formal document sent to each member at his registered address and to the auditors. It
shall state place, date, time & draft of the resolution to be passed and material facts of special business to be
discussed. Notice shall be served to the members by hand or by post.
5. Special resolution is always passed for a special business but special business does not always require a special
resolution
If fixed quorum is not present within half an hour from the appointed time for the meeting, the meeting
shall be dissolved and adjourned to the same day next week at the same place and time. If the quorum is
not present at the adjourned meeting, the members present in the meeting, not less than 2, shall be the
quorum.
7. Voting In Meetings:
Company having share capital: a member shall have votes proportionate to the paid up value of shares
held by him
Company not having share capital: each member shall have 1 vote
Voting is done by show of hands unless a poll is ordered by the chairman or by any person competent to
demand the poll
Chairman shall declare the results of show of hands and an entry in the minute books shall be evidence
unless contrary is proved
8. Polls
1. Demand for poll
Chairman
Public company: any 5 members having right to vote on the resolution
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10. Minutes
Fair and accurate summary of all proceedings and meetings of directors, members or committees of
directors along with names of participants in properly maintained books at registered office is called
minutes
Copy of minutes of meetings of BoD shall be given to all directors within 14 days of the meeting
Signature of chairman of the meeting or of chairman of next succeeding meeting shall be sufficient
evidence of the proceedings
It shall be open to inspection for all members 2 hours daily and members can ask for the copy and it shall
be provided to him within 7 working days.
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CHAPTER 25
1. Every director has one vote unless they are the members of the company as well. Then they have voting rights based on
the number of shares they hold
2. If creditors nominate a director, it won’t be counted in the minimum number of directors fixed by the ordinance but if
federal/provincial government and any company who holds shares in that company, elect a director, will be considered
in the calculation of minimum number of directors.
3. No person shall be elected or appointed as a director or CE if such person has not filed his consent to become one. The
company shall file such consent to the registrar within 14 days of the date of appointment or election.
8. Elections Procedure:
First directors will retire at AGM
Elected directors will retire after 3 years
Existing directors decide the number of directors for the next term at least 35 days before the date of meeting.
Such number shall not be changed even by the directors themselves, once chosen. It can only be altered by
taking prior approval of members in a general meeting
A general meeting is called for elections. The notice of the GM, in addition to its routine contents, includes the
number of directors to be elected and names of the retiring directors.
Interested members send a notice 14 days before the elections. Such member may withdraw the notice any
time before the elections. Company sends such notice to all the members. In case of listed company, it is
published in an English and Urdu newspaper having circulation in the province where the stock exchange is
situated on which the shares of the company are listed
If Number of members standing for election is not more than the required number of directors then all
directors shall stand elected unopposed
Every member is entitled to cast a vote with number of votes = number of shares held x number of directors to
be elected. A member can give all his votes to one applicant or distribute among the applicants
Company not having share capital shall mention the procedure of elections in it AoA
9. Listed companies can re-elect before 3 years on the orders of the commission
10. A person who acquired 12.5% or more voting shares in a listed company in his own name may apply to the commission
for ordering the company to hold fresh elections. It may be approved if its beneficial for:
The company
Minority shareholders
Capital markets
The person on whose request fresh elections were held shall not sell or dispose the shares acquired by him for at least 1
year from the date of elections
11. Members holding 20% voting power of the company may make an appeal to the court to declare the elections of one or
all directors in valid. Though the appeal shall be made within 30 days of elections. The court shall accept the appeal if it
is satisfied that there has been material irregularity in holding the elections. Although actions of directors taken within
their scope of being a director are considered valid in order to protect the third parties
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14. Removal From Office: director may be removed from the office by the members of the company by passing a
resolution in a GM. Number of votes shall be calculated this way:
Number of Shares X Number of Directors = Number of Votes
The director shall not be considered to have been removed if the number of votes casted against the resolution equals
or exceeds the least number of votes which were enough to qualify a person as a director in the last elections of
directors
In order to remove a first or casual vacancy director, number of votes shall be calculated this way:
(Number of Directors for the Term X Number of Shares)/Number Of Directors for the Time
Being
Removal shall not be considered if number of votes cast against the resolution equals or exceeds the number of votes
calculated as per the formula above.
15. Other Ways To Get Vacated: A Director Shall Be Treated To Have Vacated From The Office If He:
Becomes ineligible to become a director
Absents himself from 3 consecutive meetings of board
Absents himself from All meetings held in consecutive 3 months
Accepts any loan or guarantee in violation of the provisions of the ordinance
Accepts any office of profit without permission of the company in GM
Other reasons company has provided in its AoA
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Exceptions
Loans may be given to a whole time working director if approved by the commission for the following purposes:
18. If Directors Enter Into A Contract In Which They Themselves Have An Interest, It Must Be Disclosed
Because:
So that their integrity is not questioned
So that they are not charged with allegations of secretly misusing or taking undue advantage of the company
If it requires director’s approval, it shall be given in the first meeting of directors in which discussion Is started
regarding the transaction
If it does not require director’s approval, it shall be given in the first meeting held after the transaction
General notice is disclosure of multiple transactions which is given in director’s meeting or the concerned directors
takes reasonable steps to ensure that the notice is read by other directors. It shall expire at the end of the financial year.
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CHAPTER 26:
1. Power to make investments and disinvestments rests with the directors who can make such decisions by passing a
resolution however they require to pass a special resolution in GM while making investments/disinvestments in an
associated company. The special resolution shall indicate the nature, period, amount, terms and conditions attached to
the investment. Company is not allowed to make variations in the terms and conditions without passing a special
resolution. If the investment has been made in the form of a loan, the return on investment in the form of loan shall
not be less than the borrowing cost of investing company. Private companies are not required to pass special
resolutions while investing. If any default is made, the directors shall jointly reimburse the loss caused to the company
2. Company Can Make Investments in Its Own Name and Not Someone Else’s Name. Exceptions Are:
To become a director, there is requirement to own certain amount on shares. Therefore the company invests in
the name of that person in order for him to become a director of the investee company
The company can hold shares of subsidiary in a name of a nominee to complete the requirement of minimum
members required by the subsidiary company
An investment company having its principal business as making investments
3. Company Is Allowed To Deposit Its Investments In The Form Of Shares Or Debentures In The Name
Of Bank Or Financial Institution If It Is:
A condition for receiving the dividend or interest etc. payable on those securities
A condition for the company to register the transfer of shares or debentures
However if the transfer does not take place within 6 months of the date of deposit of securities In the name of financial
institution the company must get securities back in its own name
Company may also place its investments in securities in the name of CDC if it is allowed to do so
The investments being the assets of the company can be pledged as well to obtain loans
4. Company Is Required To Hold A Register For The Investments Not Held In Its Own Name. The
Register Shall Contain:
Particulars as maybe necessary fully to identify such shares or securities
The bank or person in whose name or custody such shares or securities are held
Members, creditors and holder of debentures of the company may inspect the register free of cost at least 2 hours daily.
The company may impose restrictions by its AoA on the inspection in a GM
5. Final dividend is proposed with the approval of financial statements by the directors and the final dividend is
approved, rejected or reduced (but not increased) by the members in the AGM of the company. Final divided is paid
within 30 days of the date of AGM
6. Directors may propose interim dividend and it’s usually announced with half yearly or quarterly accounts. Interim
dividend must be paid within 30 days of commencement of book closure, if the books are not closed then, within 30
days of directors meeting
7. Dividend Is NOT Declared Out Of The Profits Of Sale Of Immovable Property Or Item Of Capital
Nature Except:
After such profits are adjusted against losses on sale of such property
The business of the company is to sell such property
Any gain arising out of re measurement of investment property directly credited to the income statement shall also be
excluded for the purpose of declaration of dividends
8. Dividend is paid in form of dividend warrant which is a sort of crossed cheque. They are sent to shareholders at their
registered address. In case of default regarding period of payment, CE of the company may be fined along with
imprisonment and banned to become a director or CE of any company for the next 5 years.
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CHAPTER 27
1. Books Of Accounts With Respect To Should Be Kept By Every Company For At Least 10 Years:
All sums of money received and expended
All sales and purchases
All assets
All liabilities
Special books required by the commission
2. Books must be kept at the registered office. If the directors of the company may opt to keep these books at some other
place, they shall be required to pass a resolution and it shall be given to registrar within 7 days of passing the same.
Summarized returns of the books of the branch shall be kept at registered office with maximum intervals of 3 months.
3. Members have to pass a resolution to inspect the books of accounts as only directors can inspect them and decide when
and in what circumstances the members can inspect the books
5. Power To Approve:
Directors authenticate the accounts by passing a resolution
As a token of approval, the CE and 1 director or 2 directors (in case CE is out of Pakistan) put their
signatures on the accounts
6. Filing Of Accounts:
Send copies of accounts, auditors and director’s reports to the registrar within 30 days of AGM
Listed shall send 3 copies of each and other companies shall send 2 copies
If the accounts and reports are not approved in the AGM, it shall be mentioned to the registrar
Auditor’s report shall be signed by the auditors and director’s report shall be signed by either:
ii. CE or
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8. Auditors:
The auditor’s duty is to express an opinion on the truthfulness/fairness or otherwise, on the accounts. Most companies
are required to hire a practicing CA as their auditor except a private company with a paid up capital less than Rs 3
million.
If a notice is received by the company relating to the replacement of the existing auditor, it shall be sent to him and he
will gain the rights to make a representation which shall be sent to the members, unless it is received too late by the
company. If the company fails to do so, retiring auditor shall be allowed to read his representation at the AGM and he
may allow someone else to read it for him as well. Charges can be pressed against the auditor if it is felt by the
members that auditor has misused his right to gain publicity and registrar may require the auditor to compensate the
cost to the company.
Casual Vacancy
Casual vacancy of the auditor due to resignation or death shall be filed to the directors and until such vacancy is filled,
the surviving auditor, if any, may continue to act as an auditor. If auditors are not appointed in casual vacancy by the
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Qualification of Auditors
A firm of which all the partners of Pakistan are CAs may be appointed by its firm name as auditors of a company and
may act in its firm name. An auditor has to be a natural person or a firm of natural persons who have obtained a valid
certificate from ICAP
Disqualification of Auditors
A person who is a director, officer or employee or held at such position at any time during the preceding 3
years
A person who is a partner of a director, officer or employee
The spouse of a director and a person who is indebted to the company
A person or his spouse or minor children, or in case of a firm, all partners of such firm who holds any shares of
an audit client or any of its associated companies. However, if such a person holds such shares prior to his
appointment as auditor, the fact shall be disclosed on his appointment and such person shall disinvest within
90 days of such appointment
If afterwards any such defects or disqualification occurs, the auditor shall vacate the office immediately
Auditor’s Rights
to express opinion in a form of report to the members on the accounts and books of the company
to make reports on balance sheet, profit or loss statement, notes to the accounts which is to be presented at the
AGM
he shall state in auditor’s report that they have obtained the information and explanations which in their
knowledge and belief were necessary for the purpose of audit and it shall also state in the case if they weren’t
provided
he shall state his opinions about the books of accounts and if they were in accordance with the requirements of
companies ordinance 1984 of the statement of company’s affairs, profit or loss and changes in financial
position
he shall state his opinion on expenditure and investments of the company
he shall also report as to the responsibility of the company regarding deduction and payment of zakat
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CHAPTER 19
1. Company: "company" means a company formed and registered under this Ordinance or an existing company;
2. Body Corporate: "Body corporate" or "corporation" includes a company incorporated outside Pakistan, but does not
include—
(i) a corporation sole; or
(ii) a co-operative society registered under any law relating to the registration of co-
operative societies; or
(iii) any other body corporate, not being a company as defined in this Ordinance, which
the Federal Government may, specify in this behalf;
Provided that, where two or more persons hold one or more shares in a company jointly, they shall, for the purposes of
this definition, be treated as a single member;
4. Public Company: "public company" means a company which is not a private company;
5. Subsidiary And Holding: a company or body corporate shall be deemed to be a subsidiary of another if—
(a) that other company or body corporate directly or indirectly controls, beneficially owns or holds more than fifty per
cent of its voting securities or otherwise has power to elect and appoint more than fifty per cent of its directors; or
(b) the first mentioned company or body corporate is a subsidiary of any company or body corporate which is that
other's subsidiary;
[Provided that where a central depository holds more than fifty percent of the voting securities of a company, such
company shall not be deemed to be a subsidiary of the central depository save where such voting securities are held
beneficially by the central depository in its own behalf.]
6. Commission: “Commission” means the Securities and Exchange Commission of Pakistan established under section 3
of the Securities and Exchange Commission of Pakistan Act, 1997
7. Registrar: "registrar" means a registrar, an additional registrar, a joint registrar, a deputy registrar or an assistant
registrar, performing under this Ordinance the duty of registration of companies
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CHAPTER 20
1. Special Resolution:
"Special resolution" means a resolution which has been passed
by a majority of not less than three-fourths of such members entitled to vote as are present in person or by
proxy
at a general meeting
of which not less than twenty-one days’ notice specifying the intention to propose the resolution as a special
resolution has been duly given
Provided that, if all the members entitled to attend and vote at any such meeting so agree, a resolution may be
proposed and passed as a special resolution at a meeting of which less then twenty-one days’ notice has been given;
CHAPTER 22
1. Prospectus: "prospectus" means any document described or issued as prospectus, and includes any notice, circular,
advertisement, or other communication, inviting offers from the public for the subscription or purchase of any shares
in, or debentures of, a body corporate, or inviting deposits from the public, other than deposits invited by a banking
company or a financial institution approved by the Federal Government, whether described as prospectus or
otherwise;
3. Expert: it includes engineer, a valuer, an accountant and any person whose profession gives authority to a statement
made by him
CHAPTER 23
1. Debenture: debenture includes debenture stock, bonds, term finance certificate and any other securities, other than a
share, of a company, whether constituting a charge of the assets of the company or not.
2. Pledge: bailment of goods as security for the repayment of a debt or a performance of a promise
3. Mortgage: it is the transfer of an interest in specific immovable property for the purpose of securing the payment of
money advanced or to be advanced by the way of loan, an existing or future debt of the performance of an engagement
which may give rise to a financial liability
4. Charge: it is a security for the payment of a debt or other obligation that does not pass title of the property or any right
to its possession to the person to whom the charge is given
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1. General Meetings: a GM is a meeting of the shareholders of the company who are entitled by the company’s articles
to attend and vote at such meetings
2. EGM: every GM of a company other than AGM and SM is called an EGM
3. Ordinary And Special Businesses:
apart from the following, all are special businesses:
Consideration of accounts, balance sheets and the reports of the directors and auditors
The declaration of dividend
Appointment and fixation of remuneration of auditors
Election and appointment of directors
4. Quorum: it means a certain minimum number of members of a company as is fixed as competent to transact business
in a GM of members in the absence of the other members. Any business transacted in a meeting without quorum shall
be void.
5. Minutes: Fair and accurate summary of all proceedings and meetings of directors, members or committees of
directors along with names of participants in properly maintained books at registered office is called minute
CHAPTER 25
1. Directors: agents of the company whom members have given right to make financial decisions on their behalf
2. Chief Executive: in relation to a company means an individual who, subject to the control and directions of the
directors, is entrusted with the whole, or substantially the whole, of the powers of management of the affairs of the
company, and includes a director or any other person occupying the position of a chief executive, by whatever name
called, and whether under a contract of service or otherwise;
CHAPTER 26:
1. "Associated Companies" And "Associated Undertakings" mean any two or more companies or undertakings,
or a company and an undertaking, interconnected with each other in the following manner, namely: —
a. if a person who is the owner or a partner or director of a company or undertaking, or who, directly or
indirectly, holds or controls shares carrying not less than twenty per cent of the voting power in such
company or undertaking, is also the owner or partner or director of another company or undertaking, or,
directly or indirectly, holds or controls shares carrying not less than twenty per cent of the voting power in
that company or undertaking; or
b. if the companies or undertakings are under common management or control or one is the subsidiary of
another; or
c. if the undertaking is a modaraba managed by the company
However following directorships or shared holdings shall not be considered while ascertaining the status of companies
to be associated:
(i) directorship of a person or persons by virtue of nomination by the Federal Government or a Provincial
Government or a financial institution directly or indirectly owned or controlled by such Government; or
(ii) shares owned by the National Investment Trust or the Investment Corporation of Pakistan or a financial
institution directly or indirectly owned or controlled by the Federal Government or a Provincial
Government
(iii) shares registered Inserted by Central Depositories where such shares are beneficially owned by the central
depository]; shall not be taken into account for determining the status of a company, undertaking or
person as an associated company, associated undertaking or associated person;
2. Investment: for the purpose of this section, the expression “investment” shall include loans, advances, equity, by
whatever name called, or any amount, which is not in the nature of normal trade credit
3. Dividends: dividends are payments made to shareholders by a company, out of its distributable profits
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DAYS:
CHAPTER 20:
1. Rectification Of Names
If a company has chosen a name which is not permitted by the ordinance, it may change it on its own with the approval
of the registrar. The registrar may tell the company to change its name within 30 days of receipt of such instructions
however the registrar cannot do so if it has been 3 years since the date of registration of the company.
The former name of the company shall be mentioned for 1 year from the date of issue of the certificate outside
every office, business place, on every document and notice of the company
2. Registered Office Clause:
Pass a special resolution
Obtain approval of the SECP within 60 days of the date of resolution
Send the copy of the approval within 90 days of receiving the order
Inform the registrar within 28 days of shifting
3. Objective Clause:
Pass a special resolution
Obtain approval of the SECP within 60 days of the date of resolution
Send the copy of the approval within 90 days of receiving the order
4. Every company, upon the request and payment by its member, shall supply within 14 days copies of the
memorandum and articles of the company
5. Registered office
It is the place where the company receives all of its communications. A company as from the day it begins to carry
on its business or as from the 28th day after its date of incorporation, whichever earlier, shall have a registered
office.
CHAPTER 21:
1. Share certificates
It is an evidence of ownership of shares in the name of the member and is required to be issued within 90 days of
allotment of shares
2. Capital Clause Of Memorandum Of Association:
To exercise the above powers, company is required to obtain approval of the members in the GM through a resolution
which shall be filed along with related documents to the registrar within 15 days of passing the same, failing which the
resolution shall not be effective and shall ultimately lapse.
3. Variation In Rights
Such application shall be made within 30 days of the date of resolution. The decision of the court shall be final. The
company is required to file a copy of the order of the court to the registrar within 14 days of the receipt of the order
CHAPTER 22:
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CHAPTER 23:
1. Get the particulars of the mortgage of charge registered within 21 days of creation/satisfaction
2. the registrar shall register the satisfaction of the charge after verifying it from the lender and shall grant him 14 days to
file any objection
CHAPTER 24:
1. Every private company converting itself into a public company within 1 year of its incorporation shall hold a statutory
meeting
2. Timing Of Statutory Meeting:
d. After 3 months and before 6 months from the date entitled for commencement of business
e. For a converted company, date of commencement of business shall be replaced with the date of its
conversion
f. Send the statutory report and notice 21 days before the statutory meeting
3. Certification And Filing Of Statutory Report
c. Report shall be certified by CE and 2 directors
d. 5 copies of the report shall be filed with registrar after sending it to the members
4. Timing, Place And Notice Period
First AGM: within 18 months from the date of its incorporation or once a year
Subsequent: within 4 months of closure of its financial year or 15 months from last meeting, whichever is
earlier
Secp (listed companies) or registrar (other companies) may extend time for holding only subsequent AGM
which cannot exceed 30 days. No extension of time is granted for the first AGM
21 days’ notice. Listed companies shall publish it in Urdu and English newspapers having circulation in the
province in which the stock exchange, on which is the company is listed, is situated
5. EGM
Members holding more than 10% of the total voting power call an EGM but they shall file a proper written
requisition for this purpose which shall include the objects of the meeting and shall be signed by the
requisitionist in this behalf. If the directors do not call the meeting within 21 days of the requisition, the
requisitionists themselves should call a meeting. Within 3 months of the requisition a meeting should be
held otherwise the requisition shall expire. Any expenses shall be repaid to the requisitionist by the
directors on the failure of holding a meeting and it shall be deducted from directors’ remuneration.
Notice of the meeting shall be sent 21 days before the meeting but it can be held on a shorter notice if the
registrar authorises it.
6. All copies special resolutions shall be authenticated by CE or secretary of the company and filed with the registrar
within 15 days of passing the same
7. Quorum Of The Meeting:
Public listed: 10 members-representing 25% voting power-personally present or through proxies
Any other company: 2 members-representing 25% voting power-personally present or through proxies
Single member company: the single member present in person or proxy
If fixed quorum is not present within half an hour from the appointed time for the meeting, the meeting
shall be dissolved and adjourned to the same day next week at the same place and time. If the quorum is
not present at the adjourned meeting, the members present in the meeting, not less than 2, shall be the
quorum.
8. Polls
a. Demand For Poll
Chairman
Public company: any 5 members having right to vote on the resolution
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CHAPTER 25:
1. No person shall be elected or appointed as a director or CE if such person has not filed his consent to become one. The
company shall file such consent to the registrar within 14 days of the date of appointment or election.
2. Minimum Number Of Directors:
SMC: 1
Private: 2
Public: 3
Listed: 7
3. A person who acquired 12.5% or more voting shares in a listed company in his own name may apply to the commission
for ordering the company to hold fresh elections
4. Members holding 20% voting power of the company may make an appeal to the court to declare the elections of one or
all directors in valid. Though the appeal shall be made within 30 days of elections.
5. Chief Executive:
First CE is appointed within 15 days of the date of incorporation or right on the day of commencement of
business, which ever earlier, max up to first AGM
Subsequent CE shall be appointed within 14 days of elections of directors or office of CE falling vacant, max for
3 years
CHAPTER 26:
1. However if the transfer of shares and securities does not take place within 6 months of the date of deposit of
securities In the name of financial institution the company must get securities back in its own name
2. Final divided is paid within 30 days of the date of AGM
3. Interim dividend must be paid within 30 days of commencement of book closure, if the books are not closed then,
within 30 days of directors meeting
4. the company may withhold dividend after obtaining prior approval of the commission within 45 days of
declaration of dividend
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CHAPTER 27:
1. Books must be kept at the registered office. If the directors of the company may opt to keep these books at some other
place, they shall be required to pass a resolution and it shall be given to registrar within 7 days of passing the same.
Summarized returns of the books of the branch shall be kept at registered office with maximum intervals of 3 months.
2. when and in what circumstances the members can inspect the books
4. Power To Approve:
As a token of approval, the CE and 1 director or 2 directors (in case CE is out of Pakistan) put their
signatures on the accounts
5. Filing Of Accounts:
Send copies of accounts, auditors and director’s reports to the registrar within 30 days of AGM
Listed shall send 3 copies of each and other companies shall send 2 copies
Auditor’s report shall be signed by the auditors and director’s report shall be signed by either:
ii. CE or
A private company shall send copies of accounts, auditors and director’s reports to the registrar if it has a paid
up capital of 7.5 million rupees
6. Auditors
The auditor’s duty is to express an opinion on the truthfulness/fairness or otherwise, on the accounts. Most companies
are required to hire a practicing CA as their auditor except a private company with a paid up capital less than Rs 3
million.
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9. Casual Vacancy
If auditors are not appointed in casual vacancy by the directors within 30 days of the occurrence of vacancy, the
commission shall appoint the auditors and fix their remuneration and such auditor shall hold the office of the auditor
till the conclusion of next AGM. Company is required to inform the registrar within 14 days of appointment, removal or
retirement of the auditor.
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