Polytechnic University of the

Philippines

JIREH TRADING SALES AND

INVENTORY MANAGEMENT
SYSTEM

Program

BACHELOR OF SCIENCE IN INFORMATION

TECHNOLOGY

MARICEL M.
BALANGUE
ANGEL STORM E.
CAINOY
LARA MAY C.
CELESTINO
CHRISTIAN OLIVER J.GALLARDO
ALSIE B.LANDICHO
Proponents
 Polytechnic University of the
Philippines

MR. HOMER S. SANTOS

Adviser
 1. Project Overview and Problem Statement

The used of manual processes in business has decline since the

rise of computerized and automated systems. And in fact, nowadays, the
use of computer-based business system has become prevalent all
throughout the developed and developing countries around the world
due to the increased productivity and efficiency of data processing. In
the case of Jireh Trading, they are currently using the manual sales and
inventory system wherein computing for these are done manually. They
purchases specialized range of hardware, lumber and construction
products, maintain stocks or a shop, sell and deliver (for bigger
purchases) products to customers.

A lot of people still prefer to follow the manual way to record but
we have found out at Jireh Trading that they are looking forward to a
more systematic way of doing sales and inventory if one exists in their
business. The manual system for them produces most of the times,
inaccurate data that can lead to loss of profit. The laziness during the
traditional way of recording of items too, gives them the idea of just
doing approximates. For that, the proponents proposes a computer-
based sales and inventory system that will be used to record all the
stocks and upcoming items of the Jireh Trading, also the deliveries and
sales, in which way will help the business to monitor and control their
income as well as their losses.

2. Project Objectives

General Objective. The proposed system aims to provide solution in

sales and inventory management system of Jireh Trading.

Specific Objectives. The following are the specific objectives that the
proponents must accomplish.

1. To understand how the existing system operates

2. To determine the problems encountered in the existing system;
3. To develop a software application that would:
a. //List of functions and uses of the proposed system
b. //List of features and characteristics of the proposed
system
4. To determine whether the proposed project technically, operationally,
scheduled and
economically feasible to implement; and
5. To endow with an implementation plan for the proposed system.
3. Project Benefits

Many businesses achieve their goals by completing

projects that contribute to their objectives. Here are some benefits a
business can get having this project integrated.

a. Saves up time.
b. Results more accurate and relevant data.
c. Ensures the business activity (such as the sales and inventory
management) running smoothly.
d. Ensures the consistency of data such as inventory reports and
product summaries.
e. Increases efficiency and productivity.
f. Maintains a high level of customer service
g. Controls inventory management errors.
h. Decreases work load.
i. Lowers handling and holding costs.
j. Helps speed up the order fulfillment process.
k. Reduces the labor costs associated with managing the
inventory.
l. Customizes to meet up requirements.
m. Provides a competitive edge.

4. High-level Components of the Software Product

High Level Components contains the main functions of the system

to be developed, it is the main features that the system can perform and
if the system does not have it, the system fails to perform its primary
mission or objective.

a. Inventory. This module produces all the stocks of the company,

including the status of a product whether it is still available,
limited or out of stock.

b. Sales. This module is for the purchases. It updates real time

whenever there is a purchase. The selling of items happens
here. As items are being sold, stocks in the inventory are
reduced too. Receipts are generated on this module too.

c. Deliveries. This handles the wholesale buyers. Includes their

basic info and big purchases from the business.
 d. Suppliers. The module that contains supplier’s info and the
business’ purchases from them, whenever there are supplies
added, the stocks in the inventory increases.

e. Reports. Produces daily, weekly, monthly and yearly reports on

sales, inventory, deliveries and supplies.

5. List of Optional Functional Units of the Software Product

Optional Functional Units are units that even they are missing in
the system the system will fulfills its main function but with degraded
service quality.

a. Critical Stock Indicator. Items that are already out of stock

is high lightened.

b. Notification. Notifies the user whenever there are changes

made in the system.

c. System lock. Enables the admin to secure the system from

unauthorized use. There are a given number of trials as
password is being entered wrongly.

d. Monitoring. The module that contains the audit trail or

history of activities done in the system that can be deleted or
moved to archive. The database can also be back- up and
restore under this module.

e. Accounts. Responsible for the creation of new users, change

of password and log- out.

6. Tools and Technologies Used

In developing a system, the application tools are very important to

support the front and back end of the software to be developed. In able
to develop a system the tools and technologies that will be used is one of
the most important factors to be consider.

The following are the list of tools and technologies to be used:

Microsoft Visual Studio 2010. There are lots of features

added into the account of Microsoft Visual Studio 2010 which will
improve the productivity of application development. Developers can
use it for faster coding, collaborating among the whole team & more.
And for the creation of the user- interface that will manipulate the data
the user enters, which would be stored in a database management
system. It offers a variety of programming language useful in developing
different application. The programming language to be used is C#.NET
Language, it is one of the programming languages designed for the
Common Language Infrastructure. C# is intended to be a simple,
modern, general-purpose, object-oriented programming language. It is
easy to use, learn and web- friendly.

MySQL Workbench 6.3. It is a visual database designing and

modeling access tool for MySQL server relational database. It
supports creation of multiple models in the same environment. It stores
data in tables which can be accessed and retrieved by defining and
manipulating codes, which is connected to a development platform.

Adobe Photoshop CS5. It is really Photoshop 12. It is used to

design and create graphical interfaces and give more life to the system.
This creates and adds more interests to the system.

7. Similarity With Any Previous Project

In developing the project, the proponents conducted library and

internet research than can help them during development period. The
following are the previous studies which has similarities with the
project:

Bartolome, Gaddlei Dianne, Et al. (2013). “Small Business Inventory

Control System for MS CU Enterprises”. Unpublished
Undergraduate Thesis, Polytechnic University of the

Philippines - Santa Maria Bulacan.

Besonaya, Peter Louie, Et al. (2007). “Sales and Inventory System for
Rejoice Christian Bookstore-SapangPalay”. Unpublished
Undergraduate Thesis, Systems Technology Institute - Santa
Maria Bulacan.

Estalioca, Ronie Mark T., Et al. (2011). “Computer-Based Inventory and

Point of Sales System with Barcode Technology for Sandalwood
Enterprise formerly Ejibie Enterprise”. Unpublished
Undergraduate Thesis, Systems Technology Institute - Santa
Maria Bulacan.

Francisco, Billy Joe G., Et al. (2014). “Inventory Management System for
PUP Santa Maria, Bulacan campus”. Unpublished
 Undergraduate Thesis, Polytechnic University of the Philippines
- Santa Maria Bulacan.

Haniel, Carlos L. (2012). “Edrish Art Balloons Rentals and Inventory

System”. Unpublished Undergraduate Thesis, La Consolacion
University Philippines - Malolos Bulacan.

San Martin, Bartolome, Et al. (2006). “Inventory System of Castañeda

Trading”. Unpublished Undergraduate Thesis, Systems
Technology Institute – Santa Maria Bulacan.

Signatures:

MARICEL M. BALANGUE
Proponent

ANGEL STORM E. CAINOY

Proponent
 LARA MAY C. CELESTINO
Proponent

CHRISTIAN OLIVER J. GALLARDO

Proponent

ALSIE B. LANDICHO
Proponent

Approval:

MR. HOMER S. SANTOS

Adviser