Utang Mo Dire Cooperative Organizational Chart Job Descriptions

In Fulfillment for the Requirements of HR223 in Bachelor of Science and Business

Administration Major in Financial Management at University of Mindanao Digos City

Mitzi Darryl M. Baba

OCTOBER 2019
 I. Job Title

CHAIRMAN

II. Brief Summary

The role of Chairman typically refers to the leader or head of a business,

organization, agency, institution, union, university, or branch of government. The

president is typically the top employee in the organization's chain of command. This

job title can also be used to designate the leader of portions or divisions within an

organization, such as an acquired company that becomes a subsidiary of a larger

corporation. Organizations use various job titles to designate the individual who

serves in this capacity. Some organizations have presidents who also hold the title of

chief executive officer (CEO). In some organizations, the president reports to a CEO

who is the top leader. The president/CEO might also own or have founded the

business.
III. Work Activities
 Provide leadership: Presidents are expected to provide direction for all other

employees. The president's role starts with the fundamental job responsibilities of a

manager.
 Create, communicate, and implement the organization's mission: Make sure that

direction is communicated on a level that allows all employees to understand their

individual roles.
 Lead, guide, direct, and evaluate the work of other executive leaders: This can

include senior vice presidents, vice presidents, and directors depending on the size

of the organization.
 Meet with senior company officials: Make sure that decisions are well thought out

and timely.
 Formulate and implement the strategic plan that guides the direction of the

business: Use the input of employees at every organizational level to develop the

strategic plan.
 Evaluate the success of the organization: Determine the ongoing success—or lack

of it—that the organization is experiencing.

 Represent the organization in civic and professional association responsibilities and

activities: This might be in the local community or at the state or even national level.

Presidents frequently participate as board members or senior advisers.

IV. Tool and Equipment Used

 Laptop or Personal Computers

 Company Car

 Personal Equipment

V. Job Context

This career is generally office-bound, but it can involve travel to other business

locations or for conferences and meetings. In organizations where a CEO exists, the

president is second in command—and that makes a world of difference.

VI. Work Performance

 This is rarely, if ever, a 9-to-5 job. The Philippine of Labor Statistics has

estimated that roughly half of these executives work more than 40 hours a week

on a consistent basis.

VII. Compensation Information

The average salary for a Chairman is PHP 44,664 per month in the

Philippines.

VIII. Job Competencies

 Minimum of three years of management experience. 

 Experience with operating, capital and cash budgeting. 

 Supervisory experience of managers and others with hiring, training, evaluating,

compensation and firing. 

 Working knowledge of store point of sales systems and computer literacy.

 Respect and support for the process of working with a Board of Directors. 

 Ability to handle multiple demands and make tough decisions. 

 Excellent written and verbal communication skills.

I. Job Title

GENERAL MANAGER

II. Brief Summary

The Manager is a full-time salaried position that reports directly to the

Board of Directors, and supervises all managers and management teams

directly, and all personnel indirectly. They are responsible for overseeing all

aspects of UMDC operations and meeting organizational goals established by

the Board of Directors, while remaining within Board defined limits and advancing

the UMDC mission.

III. Work Activities
 Establish organizational goals, performance objectives, guidelines and best

practices that are based on Board Policy and strive towards achieving them.
 Oversee all store operations based on the goals, objectives, and standards set by

the Board. 
 Oversee, assist, and supervise all managers and management teams in planning

and performance to achieve all goals and objectives, and provide direct, hands-on

store and staff management where needed. 

 Provide a model of supportive and participatory leadership promoting the concepts

of team building, empowerment, and human development. 

 Work effectively with and seek guidance from any technical assistance providers

retained by the UMDC.

IV. Tool and Equipment Used

 Laptop or Personal Computers

 Company Car

 Personal Equipment

V. Job Context

 General Managers in monitoring overall store conditions to meet customer service

objectives and budgetary goals.

 Plan and implement all operations within budget. 

 Develop and oversee store design and merchandising plan.

 Direct Store Managers in maintaining inventory, product mix, and merchandising

standards that best meet the UMDC’s goals of profitability and growth.

VI. Work Performance

The role of a manager isn't an easy one. A GM is accountable to his or her boss or

corporate group for all the activities of the business unit with an emphasis

on financial results. While GMs have a great deal of autonomy in operating within

their business unit, they typically must justify significant investments as well as

changes in key strategies or personnel. They have all the challenges of running a
business, plus the challenges of reporting to a corporate group that is most likely

focused predominantly on financial outcomes.

VII. Compensation Information

The salary for a General Manager is PHP 41,486 per month in the Philippines. It

may also depend on the business standards.

VIII. Job Competencies

 Working knowledge of store point of sales systems and computer literacy.

 Respect and support for the process of working with a Board of Directors. 

 Ability to handle multiple demands and make tough decisions. 

 Excellent written and verbal communication skills.

 I. Job Title

VICE-CHAIRMAN

II. Brief Summary

The vice chairman (VC) of an organization is generally the second or third in

command, depending upon whether the president and the chief executive officer

(CEO) have separate titles and roles. In many organizations, the titles of president

and CEO are held by the same person. The VC is second in command in this case.

A vice president's role starts with the fundamental job responsibilities of a manager.

These are the basic oversight responsibilities of anyone in an organization that

functions as a manager and has staff members reporting to them.

III. Work Activities

 Lead significant units, departments, or operations of a total organization, such as VC

of worldwide manufacturing in an automotive company or VC of operational risk

management in an insurance organization.

 Sign documents and make commitments for the company for which the company is

legally liable.

 Participate on the president- or CEO-led team that creates the organization's overall

vision, mission, values, beliefs, and strategic goals.

 Lead, guide, direct, and evaluate the work of other executive leaders, including

assistant vice presidents, senior directors, and managers.

 Formulate and implement the strategic plan that guides the direction of a team's

business or its area of functional responsibility, such as developing a strategic

marketing plan.

 Contribute to the sales and profitability requirements of the business as determined

by the strategic plans.

 Evaluate the success of the organization. Does the organization achieve the overall

success that was budgeted for, planned for, and aimed to accomplish? If not, why

not? If not, the VP addresses how to get the organization back on track.

 Maintain awareness of both the external and internal competitive landscape,

opportunities for expansion, customers, markets, and new industry developments

and standards. Be aware of any opportunities the organization can leverage and

pursue for its advantage.

 IV. Tools and Equipment Used

 Laptop or Personal Computers

 Personal Equipment
 Printer or Fax Machines
 Telephone
 Company Car

V. Job Context

A VC can be responsible for several departments within an organization, so

this can be a diversified job. You might be tied to one desk, but find that you're
dealing with a director of sales in the morning and a director of marketing later
in the day. Vice Chairman are full-time, exempt employees. They're not subject
to federal minimum wage or overtime regulations.

VI. Work Performance

Responsible for supervising formal assessments of the Board of Directors'

operations and work and approving the resulting report. He or she can interact with

the Chairman and Chief Executive Officer to establish the agenda of Board meetings.
He or she approves the annual program of strategic topics that are to appear on the

agenda of Board meetings once this program has been submitted by the Chairman

and Chief Executive Officer. Lastly, he or she is in charge of handling any conflicts of

interest that may arise within the Board of Directors.

VII. Compensation Information
The average salary for a Vice-Chairman is PHP 39,664 per month in the

Philippines.

VIII. Job Competencies

 Communication skills: This career involves a great deal of writing, speaking,

and other communication skills. Superior editing skills are a plus as well, so
every report you issue is clear and flawless.
  Innovation: You'll need the insight and creativity to form campaign strategies
that work.

 Public speaking skills: You'll often find yourself speaking in front of groups,
even if the group is comprised of your own staff.

 Interpersonal skills: These skills are required to manage and guide staff and
teams.

I. Job Titlle

AUDIT COMMITTEE

II. Brief Summary

Audit Committee advise clients on appropriate business planning and

help in decision making processes to ensure that businesses are financially

successful. This might involve advising on investments, savings, pensions or

insurance products. A wide range of organisations employ financial managers

including: financial institutions, supermarkets, insurance companies,

manufacturers, charities, utilities, local government, health authorities, industrial

organisations, retailers, universities/colleges, IT companies and engineering firms.

III. Work Activities

 collating, preparing and interpreting reports, budgets, accounts, commentaries and

financial statements

 undertaking strategic analysis and assisting with strategic planning

 producing long-term business plans

 undertaking research into pricing, competitors and factors affecting performance

 controlling income, cash flow and expenditure

 managing budgets

 developing and managing financial systems/models

 carrying out business modelling and risk assessments

 liaising with managerial staff and other colleagues.

IV. Tools and Equipment Used

 Laptop or Personal Computers
 Personal Equipment
 Printer or Fax Machines
 Telephone

V. Job Content
 Audit Committee work in many industries, including banks and insurance companies.

Most financial managers work full time and some work more than 40 hours per week.

VI. Work Performance

.Audit committees meet separately with external auditors to discuss matters that

the committee or auditors believe should be discussed privately. The committee

also reviews proposed audit approaches and handle coordination of the audit

effort with internal audit staff. When an internal audit function exists, the

committee will review and approve the audit plan, review staffing and organization

of the function, and meet with internal auditors and management on a periodic

basis to discuss matters of concern that may arise.

VII. Compensation Information

The average salary for an Audit Committee is Php 23,777 per month in the

Philippines.
VIII. Job Competencies

A career in Audit Committee is open to both university graduates and school

leavers. Graduates may have a degree in any discipline, although employers may

prefer qualifications in accountancy, statistics, economics, mathematics,

management or business subjects. A relevant degree can reduce the length of

time taken to gain professional qualifications with one of the accountancy bodies,

enabling exemptions from a number of examinations. A relevant postgraduate

qualification and/or previous work experience gained in any commercial area can

be useful. Employers look for evidence of good oral and written communication

skills, self-motivation, commercial awareness, initiative and the ability to work as

part of a team. Excellent problem-solving, analytical, technical, IT and numerical

abilities are crucial

I. Job Titlle

BOARD OF DIRECTORS

II. Brief Summary

The board of directors, including the general manager or CEO (chief

executive officer), has very defined roles and responsibilities within the business

organization. Essentially it is the role of the board of directors to hire the CEO or

general manager of the business and assess the overall direction and strategy of

the business. The CEO or general manager is responsible for hiring all of the

other employees and overseeing the day-to-day operation of the business.

Problems usually arise when these guidelines are not followed. Conflict occurs

when the directors begin to meddle in the day-to-day operation of the business.

Conversely, management is not responsible for the overall policy decisions of the

business.

III. Work Activities

 Recruit, supervise, retain, evaluate and compensate the manager. Recruiting,

supervising, retaining, evaluating and compensating the CEO or general manager

are probably the most important functions of the board of directors. Value-added

business boards need to aggressively search for the best possible candidate for this

position.

 Provide direction for the organization. The board has a strategic function in

providing the vision, mission and goals of the organization. These are often

determined in combination with the CEO or general manager of the business.

 Establish a policy based governance system. The board has the responsibility of

developing a governance system for the business.

 Govern the organization and the relationship with the CEO. Another responsibility of

the board is to develop a governance system.

 Fiduciary duty to protect the organization’s assets and member’s investment. The

board has a fiduciary responsibility to represent and protect the member’s/investor’s

interest in the company.

 Monitor and control function. The board of directors has a monitoring and control

function. The board is in charge of the auditing process and hires the auditor.
IV. Tools and Equipment Used
 Laptop or Personal Computers
 Personal Equipment
 Printer or Fax Machines
 Telephone

V. Job Content

A board of directors is a collection of individuals trying to operate as a

group. Functioning as a group is something many people are not comfortable

with. So each board evolves with its own culture. Each culture is dictated by the

backgrounds of the individuals on the board. However, there are several

governance models of how a board of directors can function. Examining and

choosing the right model is important because it will impact the success of the

value-added business.

VI. Work Performance

 Attend and actively participate in at least 75% of board meetings (10 monthly

board meetings, approximately 2 hours in length, on the 1st Monday of the month,

except December)

 Attend and actively participate in committee meetings and related work (1-3 hours

per moth as determined by the committee)

 Attend and actively participate in the annual planning retreat (1 weekend day)
 Attend and actively participate in the annual meeting (approx. 3-4 hours)

 Attend special events such as fundraisers and ground breaking ceremonies (2

fundraisers per year recommended)

 Attend new board member orientation (approx. 3-4 hours)

VII. Compensation Information

The average salary for a Board of Directors is PHP 24,664 per month in the

Philippines.

VIII. Job Competencies

 Five (5) years of experience in conference and/or events management at an

institution of higher education;

 An individual must be a voting representative of an Institutional or Individual member

category in good standing and shall have at least two (2) years combined ACCED-I

leadership experience in any of the following positions: regional director, regional

director-elect, standing committee chair, ad hoc committee chair, action team chair,

or conference hospitality chair in order to be nominated as a candidate for the Board

of Directors;

 Commitment to attend the board orientation program prior to the Annual Conference

and pre and post conference board meetings.

I. Job Titlle

ELECTION OFFICER

II. Brief Summary

The election committee is responsible for organizing elections in various

institutions such as companies, cooperatives, associations, and societies.

Committee members are usually appointed and consist of an election

administrator as well as other officers who help supervise election along the way.

The election committee is also responsible for delivering the result of the election

to the board, their members and their electorate. There are specific regulations

about appointment procedures as well as the responsibilities of the election

 committee. Regulations are determined in institutional bylaws, statutes or the

established constitution.

III. Work Activities

The election committee is responsible for organizing elections in various

institutions such as companies, cooperatives, associations, and societies.

Committee members are usually appointed and consist of an election

administrator as well as other officers who help supervise election along the way.

The election committee is also responsible for delivering the result of the election

to the board, their members and their electorate. There are specific regulations

about appointment procedures as well as the responsibilities of the election

committee. Regulations are determined in institutional bylaws, statutes or the

established constitution.

IV. Tools and Equipment Used

 Laptop or Personal Computers

 Personal Equipment
 Printer or Fax Machines
 Telephone

V. Job Content

 Issue and certify the list of members who are in good standing and entitled to vote as

determined by the BOD

 Prepare and issue Share Certificates.

 Serve notice of all meetings called and certify the presence of quorum of all

meetings of the BOD and GA By Laws RA 9520 or the Philippine Code of 2008.

VI. Work Performance

Your work as a election officer involves standard office hours during

week days. You may have an option to work part-time as well. You are generally

expected to meet deadlines and attend a lot of meetings. Your work is mainly

office-based but you may have to travel for some meet

VII. Compensation Information

The average salary for a Vice-Chairman is PHP 23,434 per month in the

Philippines.

VIII.Job Competencies

 Excellent presentation and negotiation skills

 Pay attention to detail

 Problem solving skills

 Good organizational and time management skills

 Understanding of business law and finance

 Flexible approach towards works

I. Job Titlle

ETHICS OFFICER

II. Brief Summary

Ethics Officers are the ones who are responsible for looking at every

single aspect of an organization’s procedures to make sure that they are

consistent with the code of ethics of the organization.

III. Work Activities

 An Ethics Officer is accountable for developing and supervising the ethics of an

organization. They look after the conformity and function of the business conduct for

the whole organization.

 Ethics Officer provides leadership and provides expert advice to make sure of the

development, explanation and execution of ethics and the observance of the policies

and programs of the company.

 An Ethics Officer performs investigation that is based on the accusations and

objections of misdemeanor that is brought to his awareness by other bodies. They

guide their employers to develop the code of ethics so that there is a lucid standard

and also institute penalty for defiance of the code.

 Ethics Officers impose the code of ethics and make modifications as needed. They

assess the mission, vision, goals and values of a company and to find out if the

company is or not complying with the statements.

IV. Tools and Equipment Used

 Laptop or Personal Computers

 Personal Equipment
 Printer or Fax Machines
 Telephone

V. Job Content

An Ethics Officer’s job is unique because they deal with competition and

high expectation form different parties and subsystems in a company. They

usually work in office setting but have to deal with the employers and employee of

a company as they conduct assessments.

VI. Work Performance

This career will have to do a variety of tasks. Though there is no specific

qualification for one to be an Ethics Officer, one should just be in possession of

excellent ethics. Their job is to protect the company as well as the public.

VII. Compensation Information

 The average salary for a Vice-Chairman is PHP 21,727 per month in the

Philippines.

VIII. Job Competencies

An Ethics Officer must have an MBA Degree which stresses on courses that

covers corporate ethics and responsibility. They should have a good certainty on what is

right or wrong and should be fair at looking at both sides of the story.

I. Job Titlle

MAINTENANCE OFFICER

II. Brief Summary

Maintenance officers typically have a duty to keep records of

equipment manuals and user guides, as well as maintenance practices and repair

work done on all facilities and equipment. They use these records to schedule

future maintenance practices and detect repeat malfunctions. When organizations

 want to undertake certain projects, such as installation of new pipe systems in a

building, they often ask their maintenance officers for advice. In this role,

maintenance officers use their practical experience to estimate project costs and

recommend the quality of pipes suitable for the job. Maintenance officers working

in residential buildings also provide technical advice to tenants.

III. Work Activies

 Conducting routine inspections of premises and equipment.

 Performing preventative maintenance.

 Handling basic repairs and maintenance.

 Overseeing contractors when professional repairs are necessary.

 Diagnosing mechanical issues and correcting them.

 Repairing machines, equipment, or structures as necessary.

IV. Tools and Equipment Used

 Machines and tools for maintenance

 Personal Equipment

V. Job Content
 The duties of a maintenance worker include cleaning and repairing facilities and

equipment

VI. Work Performance

The person will be required to work 38 hours per week (7.00am – 4.00pm

Monday, Tuesday, and Thursday. Wednesday 9am – 6pm, Friday 7am – 2pm with

a 1 hour lunch break (without RDO entitlement) as directed by the supervisor

VII. Compensation Information

The average salary for a Vice-Chairman is PHP 15,726 per month in the

Philippines.

VIII. Job Competencies

 Proven maintenance experience.

 High school diploma or general education degree (GED).

 Related degree from a technical college.

 Skilled in the use of hand and power tools.

 Ability to take apart machines, equipment, or devices to remove and replace

defective parts.

 Ability to check blueprints, repair manuals, or parts catalogs as necessary.

 Ability to use common tools such as hammers, hoists, saws, drills, and wrenches.

 Strong organizational and follow up skills.

 Professional presentation and attitude.

 Ability to maintain focus while working individually.

 Strong time management skills.

I. Job Titlle

HEALTH AND SAFETY OFFICER

II. Brief Summary

Safety officers are responsible for monitoring activities in the workplace

and ensuring that nobody is violating safety regulations. The essential aim of their

job is to minimize occupational injuries, accidents, and health problems. Their job

requires more than simply watching the behavior of coworkers and correcting

unsafe conduct; they must also provide employees with safety training to ensure

that they are fully aware of safety standards.

III. Work Activies

 Develop, train others, enforce, and audit safety standards and regulations.

 Document safety policies, training, regulations, compliance, and adverse events.

 Conduct walkthroughs and formal audits to evaluate safety needs and policies.

 Monitor equipment moves and maintenance, and make changes to procedures.

IV. Tools and Equipment Used

 Personal Equipement

 Health and Safety Equipment

V. Job Content

Creating, enacting, and updating job safety programmes for

employees that encompass government health and safety regulations as well as

company standards for safety in the workplace. Training employees on the

importance of health and safety on the job.

VI. Work Performance

To ensure success as a Safety Officer, you must stay updated with the latest

trends in health and safety, and consistently implement these practices in the

workplace. Ultimately, a top-notch Safety Officer will maintain compliance with all

safety regulations and ensure that every member of staff complies with the

regulated standards.

VII. Compensation
 A person working as a Health and Safety Officer in Philippines typically

earns around 30,752 PHP per month. This is the average

monthly salary including housing, transport, and other benefits. Health

and Safety Officer salaries may differ drasticlty based on experience, skills,

gender, or location.

VIII. Job Competencies

 A bachelor’s degree or an associate degree.

 Valid competency certificates.

 Registration as a Health and Safety Officer.

 Strong communication skills.

 Minimum of 3 years’ experience in this position.

 Proficient in all Microsoft Applications.