An inquiry letter is usually written to gain some information from the recipient.

Always remember
that the recipient holds the right to deny the information and this will surely be the case if the
letter has an excessively authoritative tone. While writing an inquiry letter it is important to
provide some information about yourself so that the recipient can authenticate the source of the
inquiry.

From,

_________

_________

_________

Date:________ (Date on which the letter is written)

To,

_________

_________

_________

Dear ________ (Sir or Madam),

We are a _________ (What is the business of your organisation) by the name of

__________ (What is the name of your organisation). We require _______ (What is
the number of products that you require) of ________ (What is the name of the
product that you require) manufactured by __________ (What is the name of
manufacturer of the product).

Please provide us with a detailed quote mentioning all the breakups. Also for
comparison sake please mention the prices of the products of some other leading
brands as well. Please submit this quotation to us by __________ (What is the date
by which you require the quotation). Also please mention how much time you will
require to deliver the products.

If you require any clarification, you can contact us on the telephone number
mentioned on the letterhead.
 We will look forward to your prompt response.

Thanking you,

Yours truly,

Name and signature of signing authority

2.

From,

_______

_______

_______

Date: ________ ( Date on which letter is written)

To,

_______

_______

_______

Subject: Letter inquiring about the availability of laptops

Dear Sir,

We are a medical institution by the name of XYZ, located in ABC area. We require 30
laptops to be used by our employees. We are not very specific about the brand and
would take any brand that proves to be economical while satisfying our requirements.
The departments that will be using the laptops include Accounts, Human resources
and Customer relations. Once the details are decided we will provide you the details
about the software to be loaded in the laptops meant for different departments as we
already possess the required software.

Please provide us a quote with all the breakdowns mentioned in detail by the end of
this month.

If you require any clarifications, you can contact us at the telephone number provided
at the end of the letter.

We will look forward to your response.

Thanking you,

Yours Truly,

Name and signature of signing authority

 LETTER OF ENQUIRY
(Long writing skill – 8 marks)

Examination Hall
…………………………..

12 August 2014

…………………………..
The Admissions Incharge / Tour Operator / Manager
Name of organization / firm
Street Address
City

……………………………
SUBJECT – Enquiry regarding (specify name of – course / tour or travel deal)

Dear Sir / Ma’am

This is with reference to your advertisement in (name of newspaper) dated (specify date of
publication) regarding (specify name of course / tour or travel deal) to (name of place – only in
case of a tour or travel package).
…………………………………………………..

I would like to make the following enquiries: (five to six points)

(COURSE) (TOUR OR TRAVEL PACKAGE)

Date of commencement Itinerary
Duration Accommodation
Number of students per batch Mode of inbound transport
Number of semesters Meals
Recognition or accreditation Cost per person
Fee structure Any discounts

I would be grateful if you could send me the above information at the earliest so that I can
register for the course at the earliest / book my itinerary at the earliest.
Yours sincerely
Name