REQUIREMENTS FOR APPLICATION Document No.

USA-SAW-F08
RECOGNITION OF STUDENT ORGANIZATION
CHECKLIST
AY 20 ___ - 20 ___ Revision No. 0

Date of Effectivity January 28, 2016

STUDENT AFFAIRS AND WELFARE OFFICE
UNIVERSITY OF SAN AGUSTIN Issued by SAW
ILOILO CITY
Page No. Page 1 of 2

Date Applied:__________________________
Name of Council/Organization: ________________________________________________________________
Category/Nature of Organization: ____________________________________________________
College/Department: _____________________________________________________________
Renewal: New:
REMARKS
(Place check mark if complied)

1. Lists of officers and current members enrolled during the school

year with their signatures, courses/curriculum years certified
by the president of the organization and adviser/s and photocopy
of their recent registration form (campus wide, kababayan and
fraternities only. ______________
2. Photocopy of latest report card with no failing grade
(Officers only) ______________
3. One (1) ID picture (“2x2”) of officers and adviser/s ______________
4. Lists of officers and the total number of members enrolled during
the school year certified by the president of organization and
Adviser/s, Coordinator/Head/Chairman/Dean/Principal (USASC,
Departmental/College Councils, Departmental/College Student
Organizations and organizations under the Chairmen’s Office
(Only members enrolled during the semester will be
recognized) _____________
5. Application form for recognition of student organization
(Forms: Available at SAWO) _____________
6. Vision, Mission & Goals the of Student Organization _____________
(Form: Available at SAWO)
7. Calendar of activities with their specific objectives that the _____________
organization plans to pursue during the school year.
(Form: Available at SAWO)
8. Activities identified in the “The Seven Augustinian Advocacies” _____________
(Form: Available at SAWO)
9. Qualifications of Adviser/s, year of service in the University
(Form: Available at SAWO) _____________
Note: Advisers are allowed to have a maximum of two (2) organizations only.
He/She must be a permanent, regular/full-time faculty member/
administrative personnel of the University.
10. Copy of amendments of duly approved constitution and by-laws
signed by the president, secretary & adviser/s of student organization, if any. _____________
11. Historical background of the student organization (new only) _____________
12. For Fraternities: _____________
a) Permit/Waiver from parents/guardian
b) Physical examination from the University Physician
c) Good moral certificate from the department/college currently enrolled.
d) Police/NBI Clearance
e) References of Good Standing
Note: Only members who have completely submitted the requirements will be recognized.
 REQUIREMENTS FOR APPLICATION Document No. USA-SAW-F08
RECOGNITION OF STUDENT ORGANIZATION
CHECKLIST
AY 20 ___ - 20 ___ Revision No. 0

Date of Effectivity January 28, 2016

STUDENT AFFAIRS AND WELFARE OFFICE
UNIVERSITY OF SAN AGUSTIN Issued by SAW
ILOILO CITY
Page No. Page 2 of 2

13. Notice of any other changes in the organization. ___________

(During the semesters, the Office of the Director for Student
Affairs and Welfare through the Coordinator for Student Organizations
must be notified in writing of any changes in the organization
with the supporting minutes duly approved and signed by the
officers and adviser/s of student organization).
14. Attendance to the annual leadership training organized by the
Student Affairs and Welfare Office. ____________
15. At the end of the semesters, the student organization is required
to submit the semestral accomplishment reports and financial statement ____________
(Forms: Available at SAWO)
16. All these required documents for recognition should be submitted
personally by the President of the Organization to the Student Affairs
and Welfare Office through the Coordinator for Student Organizations. ____________

During summer, student organization will be required to secure the approval of the Office of the Director for
Student Affairs and Welfare for their operation with the following requirements (3 cps.)
1) List of officers & members enrolled during summer at least 50% of the total members during the
semesters of the school year with their signatures, courses/curriculum years noted by Adviser/s,
Dean/Principal/, Chairman/Coordinator
2) Certification from the Adviser/s for his/her supervision during summer.
3) Calendar of activities (Forms: Available at SAWO)
4) Accomplishment Reports and Financial Statement
NOTE: FRATERNITIES ARE NOT ALLOWED TO OPERATE DURING SUMMER.

Submitted by:

____________________________ _________________________
President, Council/Organization Secretary
(Printed Name & Signature) (Printed Name & Signature)

Noted by:

Adviser/s:________________________ _________________________
(Printed Name & Signature) (Printed Name & Signature)

_________________________ _________________________
Head/Chairman/Coordinator Dean/Principal
(Printed Name & Signature) (Printed Name & Signature)