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Mail Merge and label Generation

Hands-on: Using Word to Create a Mail Merge Steps in creating a simple mail merge:
Creating a Recipient List or data source 1. Open Microsoft Word and start a new blank document.
1. Click the Mailing tab, go to the start group and click 2. On the Mailings tab, from the Start Mail Merge group,
Select recipients choose Start Mail Merge
2. On the list of options, select Type New List 3. Click Letter
3. On the New Address List dialog box, type the information
of your recipient.
4. Click New Entry and type Another entry
5. Click OK. A special Save Address List dialog box pops up
6. Type a name for the address list. Name it “Client List.”
7. Click the Save button. 2

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Type the letter below. You will be typing in only the common parts
of the letter. The text that does not change for each copy you print.

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4. Save your letter and name it “Sample Letter”.
5. Insert the fields you need in the letter <<AddressBlock>>
6. Click Mailings Tabs
Use an existing list. 7. Click Address Block
1. Click the Mailings tab 8. On the Insert Address Block dialog box, Click OK
2. Click Select Recipients
3. Click Use Existing List
4. On the Select Data Source dialog box, Click the data
source you want
5. Click Open. 6

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5 9. Insert the fields you need in the letter <<Title>>


10. Click Insert Merge Field
11. Click Title
12. Click Preview Result to view Merged Data
17. The traditional Print dialog box appears. Click OK button
10 again to print your documents.

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18. Save and Close your document.


13. You should get a merged document close to this one:

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14. Choose Finish & Merge to edit, print, or send merged


documents through email.

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15. If you decide to print the document, the Merge to Print


dialog box appears, from which you can choose records to
print. Choose All to print your entire document.
Alternatively, you can specify which records to print.
16. Click OK.

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