DUTIES AND REPOSNSIBILITIES

PREPARATION OF CHECK VOUCHER AND CHECKS.

PREPARE 1 CHECK FOR PURCHASE ORDERS/RECEIVING REPORTS WITH THE SAME SUPPLIER EXCEPT
CHECKS TO AGENCY (REACH STAR, ELITE)

PREPARE 1 CHECK FOR VARIOUS ENCASHMENTS, CHECK VOUCHERS WITH CASH AS PAYEE MUST
PREPARE CHECKS NAMED TO KUYA WILL

EASTWEST:

-VATABLE PURCHASES AND SERVICES -AGENCIES

-PETTY CASH REPLENISHMENT OF FACTORY -FINAL PAY

AND EOG
-CASH ADVANCES
-BUDGET REQUESTS

BDO:

-NON-VAT PURCHASES -CASH ADVANCES

-CUSTHOME TRANSACTIONS -PIECERATES, CASH PAYROLL AND ALLOWANCES

-COMMISSIONS

METROBANK:

-GOVERNMENT CONTRIBUTIONS

PURCHASE ORDERS AND/OR RECEIVING REPORTS FROM FACTORY FOR CHECK PREPARATION, TRANSMIT
THESE CHECKS TO FACTORY:

-SEATO -DYNASTY -JHAMZ

-SAN GABRIEL -POLYFOAM -XTI FUEL

-PINESBEL -TAYTONG -A.S RIVERA

PURCHASE ORDERS FROM EMAIL –CHECKS MUST BE MADE AND DEPOSITED ASAP:

-LARRY’S HITEX

-LARRY’S EXPRESS

-FABRIC LIFE

EMAIL DEPOSIT SLIPS AFTER PAYING AS A PROOF OF PAYMENT

SPECIAL PURCHASE ORDERS/RECEIVING REPORT

1. SPECTRUM BY LARRY’S
-WAIT FOR SOA BEFORE MAKING CHECKS, MAKE CHECKS FOR THOSE PURCHASE ORDERS THAT
ALREADY HAVE RECEIVING REPORT
 2. RDB
–MAKE CHECKS WHEN YOU RECEIVED RECEIVING REPORTS OF RDB FROM FACTORY
3. GLASSTEMP, SAN FRANCISCO, VETRO
-MAKE 30 DAYS POSTDATED CHECK FROM THE DATE OF RECEIVING REPORT WITH COUNTER
RECEIPT/DELIVERY RECEIPT

DEADLINE OF PAYMENTS

1. ONCE YOU RECEIVED A BILLING, MAKE CHECKS 5-3 DAYS BEFORE IT’S DUE DATE AND PAYMENT
MUST BE DONE ON OR BEFORE DUE DATE.

<INSERT PAYMENT SCHEDULE>

BILLINGS

1. EASTWEST CREDIT CARD –ASK MISS NINA

2. GLOBE –FROM HR
3. PLDT –LOG-IN TO PLDT WEBSITE
Username: allan.pcdi@gmail.com pass: Pr!me1017
Username: adm.pcdi@gmail.com pass: h0m3matt3rs
4. FIRST ASIA
Username:
Pass:

PETTY CASH FUND

15000 FOR CASH EXPENSES

15000 FOR CASH ADVANCES

MAKE SURE CASH VOUCHERS MUST HAVE SIGNATURE AND ATTACHED RECEIPT

CASH ADVANCES

ONCE YOU RECEIVED CA REQUEST, STATE THE REMAINING BALANCE OF EACH PERSON AND THE DATE
OF THEIR LAST CA REQUEST.

APRROVE TO MISS NINA

ONCE APPROVED, MAKE ENCASHMENTS.

UPDATE CASH ADVANCES IN CASH ADVANCE MONITORING.

UTILITIES AND WATER

15TH OF THE MONTH –ELECTRICITY

30TH OF THE MONTH –WATER

F. CARLOS

1. SATURNINO 2. ZOREN
 3. E. VITAL 5. KUYA OGIE (PIECRATES)
4. R. MAGTOTO 6. KUYA OGIE (PIECRATES)

APOLONIO:

1. AMADO 4. JOJO 7. RODRIGUEZ

2. BENEDICT 5. OCAMPO 8. FIEL (PIECERATE)
3. DANTE 6. NINO 9. ACEDO (REACHSTAR)

RECORDING OF DISBURSEMENTS IN QUICKBOOKS

LIQUIDATION

-ALWAYS STATE NAMES IN “ADVANCES TO EMPLOYEES –PERSONAL/FOR LIQUIDATION”

-LIQUIDATIONS ARE RECORDED IN GENERAL JOURNAL

EXAMPLE OF RECORDING LIQUIDATION

<INSERT PIC OF SAMPLE BILL TRANSACTION WITH ADV TO EMP>

AN EMPLOYEE ASKS FOR A BUDGET REQUEST, SO SINCE THE PURCHASE OR SERVICE HASN’T BEEN
MADE, YOU RECORD IT FIRST IN “ADVANCES TO EMPLOYEE –FOR LIQUIDATION”

Advances to Employees –For Liquidation XX

Cash XX

<INSERT EXAMPLE OF GENERAL JOURNAL ENTRY>

WHEN YOU RECEIVED A LIQUIDATION FORM, YOU NEED TO ADJUST BY MAKING A GENERAL JOURNAL
ENTRY

Purchases/Service XX

Advances to Employees –For Liquidation XX