CHAPTER I

INTRODUCTION
In the year 1994 MR. M. MANSOOR RAHIMAN started his company lathe
machine shop with 2-3 machines done by job work, by name of “ AMR INDUSTRIALS”.
Based on the market requirements he designed the special machines like drilling machines,
thread rolling machines etc.,

There were no partners. Mr. M. Mansoor Rahiman is the proprietor for the company.
Their turnover in manufacturing compressor spares is 30 lakhs per month. They services as an
vendors to the other companies.

AMR INDUSTRIALS are outsourcing to other companies by doing calibration,

hardening, grinding, milling, cutting etc.., They are purchasing raw materials like stainless steel,
brass, aluminium, iron.

The company’s delivery will be on time. They reduce their internal rejection up to
0.5%. Machinery breakdowns will be less than 2 hours. The company provides training to all the
employees. The main matter is to satisfy the customers.

The proprietor is responsible for reviewing and authorizing all the documents. He
enables the new product development in the company and recruits the employees. They are
committed to satisfy their customers by providing quality products on time. They will improve
their requirements by improving their quality management systems.

The various types of compressor spares are cylinder head, screw roller, piston, inlet
valves, outlet valves, web, connecting rod, spacer, ermeto cone, ermeto nut, aluminium pipe, air
tank, center plate blade.
 CHAPTER II

COMPANY PROFILE
Name of the organization : AMR INDUSTRIALS

Company started : 26-10-1994

Address : 115/2, Thayalammal Nagar, N.K. Palayam, Singanallur,

Coimbatore.

Location : 10 kms away from Coimbatore Railway station.

Area : 2800 sq ft

Proprietor : MR. M. MANSOOR RAHIMAN

Since from : 1994

Shift : Day shift only (8.00 AM-8.00 PM)

Major products : Compressor spares and all types of machined

Components.

Phone No : 0422-641469

E-Mail : amrindustrials.2003@yahoo.co.in

No of employees : 160

Turnover : 30 lakhs per month

Nature of the organization : Engineering industry

Experience : 22 years.

Area : 2800 Sq ft

Proprietor : MR. M. MANSOOR RAHIMAN.

 CHAPTER III

ORGANIZATIONAL CHART

GENERAL MANAGER

PURCHASE PRODUCTION MARKETING SALES ACCOUNTS HR MANAGER

MANAGER MANAGER MANAGER MANAGER MANAGER

PURCHASE PRODUCTION MARKETING SALES ACCOUNTS HR ASSISTANT

ASSISTANT ASSISTANT ASSISTANT ASSISTANT ASSISTANT

SUPERVISOR ASSISTANT ASSISTANT SUPERVISOR

STAFF

EMPLOYEES
 CHAPTER IV

FUNCTIONAL DEPARTMENTS

AMR INDUSTRIALS comprises of various departments. Each of this

department work to its maximum to attain their planned objective and also to help in the up
gradation of maintaining its market in the manufacturing compressor spares industry. So
inclusive of all departments the production department plays a major role and many activities are
undertaken only under these departments. These departments play a vital role in this
organization. Every department has a separate member to initiate a new thing. All the
departments are well maintained. Every department members will be actively participates in to
interact with the customers.

Every member will receive their stock details of the concern. Receive inward materials to
update stock details. These departments will be very helpful in achieving their goals and their
target. Each department act as a backbone of the company. Every department will be actively
participating in completion of their work. The stocks will be delivered by the concerned
department. Every department has a manager to assist the staffs and the co-workers. If the
concerned department staff is struggling the manager will help them to overcome.

The various functional departments are as follows:

 Purchase department
 Production department
 Accounts department
 Marketing department
 Sales department
 Human resource department

These departments actively participate in every action of the organizations. It also

provides a good history in the company.
 PURCHASE DEPARTMENT
Purchase department does the work of purchasing the raw materials, machine tools and
equipments on payment. Purchase officer is responsible for buying of materials of right quality
and the quantity at the right time, right price, from the right source at the right place. The
purchase officer is mainly responsible in maintaining the purchase order, requisition, purchase
note and the quality of goods available. It is being located at the central place of a company so
that they have a regular contact with all departments. At present there is one purchase officer for
various departments. The purchase officer is to serve the organization in an effective way. The
purchase officer will be in-charge and responsible for all purchases. Preparation and
implementation of all records are done by him. Co-ordination at the time of audit.

SUPPLIERS:
 Elgi equipments
 Super machine tools
 Elgi ultra industries
 Simta machinery works
 Ben tools
 Govindraj &co

Their orders are:

 Aluminium &brass
 Iron
 Bright bar
 Key way
 Plating
 Ms pipe
 PRODUCTION DEPARTMENT

The production department is the important in the organization and paid utmost
attention. Production refers to the volume, value, or quantity of goods and services
produced in a given period by a worker firm or an economy. Thus production is the main
concern of the organization in this competitive input after several processes as output.
The production department has several sections which convert the factors or inputs as
outputs or finished goods to reach the production.
The production department has achieved all common factors of production and so
there is no difficulty in performing the production department. They utilize the best way
that it reduces wastages. The production manager will allot appropriate work for the
operators. He will issue the job cards for the preparation and implementation of all
records. The production manager will take necessary actions for non-conformances.

The following are the process:

 Machining
 Plating
 Assembling
 Testing
 Labeling
 Finishing & packaging
PROCESS FLOW DIAGRAM

MATERIAL RECEPTION SECTION

INSPECTION

STORES

MACHINING

PAINTING

TESTING & LABELING

PACKING & FINISHING

DESPATCH
MACHINING SECTION:
In this section the raw materials are work on the following machining such as lathe
drilling, surface grinding, thread grinding, centre less grinding, cutting process etc.,

PAINTING PROCESS:
Painting in-charge is responsible for executive work in there and monitors timely
completion of orders. The members of painting section perform the following operations:

 After the machining process, the materials to painting (red, green).

 Casting is painted in black colour and all other raw materials are painted before going to
the process.
 After finishing the process, raw materials are moved to the working area.

WORK OF THE PAINTING IN-CHARGE:

 Prepare indent for painting the components as per the job order. Monitor the operator
during painting.
 Inform any deficiency in the process to the production manager.
ASSEMBLING SECTION:
In this section, labours using some of the raw materials to finish this process raw
materials are:

 Steel
 Brass
 Aluminium
TESTING PROCESS:
 In this testing process, the compressor spares and all the machined components are tested
with micrometer, vernier caliper, and ring gauge, thread ring gauge, thread plug gauge
etc.,
 If there is any mistake shown by the testing machine, compressor spares are reworked by
the labours.
 There is no mistake in the spares it is finished and step into the next process.
LABELLING:
After finishing the testing process, the compressor spares are labeled and name plate is
fixed.

If testing is finished the following will be labeled:

 Tested ok label
 Tested over

Name plate is fixed over the compressor spares.

 Name of the company

 Model
 Sl.No,
 Size
PACKAGING & FINISHING PROCESS:
 After labeling is finished name plate is fixed in the spares before getting to the packing
process.
 Compressor spares with pamphlets are packed in boxes.
 Boxes with the company name and the details of name plate which is fixed in the
compressor spares are printed in the boxes.
 Close the box with gum tape.
 Packing of compressor spares are done as per the work instruction. Boxes ready for
dispatch are kept at process store and stacked neatly.
 Dispatch items are checked by the sales person.
 Finally compressor spares are ready to use and it is send to their customers.
 ACCOUNTS DEPARTMENT
Internal audit will be conducted as per the annual audit plan at least once in six months.
Audit schedule will be released based on the status and importance of the activity. Trained
auditors will be assigned who are independent of the work being performed in the audit area. The
report will be given to management representative.

PROCESS OF ACCOUNTS DEPARTMENT:

Bills Gate Store finally goes to the accounts department for entry.

Purchase bill entry CREDITORS

Sales bill entry DEBTORS

When sales orders received by the accountant those entries are entered automatically.
Sales order entries, which are entered in the sales invoice are updated in the system which gives
the balances of sales.

For every purchase, bills are entered in the purchase entry. First a bill goes to the store
which is checked by the store keeper then it passes on to the account department. Accountant
enters the entire purchase bill and it is entered in the credit side.

Trial balance which all shows all expenses in the company helps to calculate the
balance amount.

Day –to-day cash payments and other cash resources are updated daily. When
transaction is done through banks, the entries passed to bank account.

Expenses in the trial balance:

 Travel expenses
 Vehicle expenses
 Telephone expenses
 Postage expenses
 All the transactions are entered and those entries are verified and balances for the
entries are made by the accountant. Finally, company’s Profit& Loss account is done by the
auditor of the company.

TURNOVER OF THE COMPANY:

Thirty lakhs per month. It includes

 Processing cost
 Raw material cost
 Labour cost

PROCESSING COST:
It includes:

 Grinding charges
 Powder coating charges
 Machinery charges

RAW MATERIALS COST:

It includes:

 Class item stainless steel

 Class item brass
 Class item aluminium

LABOUR COST:
It includes:

 Assembling charges
 Painting charges.
 MARKETING DEPARTMENT

Marketing department is done by the marketing manager. Sale order and details
are received through mail or message will receive their sale orders. Information passed to
the production-in-charge and quantity controller also given to them. The marketing
manager has to analyse the level of satisfaction of customers. He himself has to handle all
enquiries and conversion of orders.

Production invoice preparation printing

updating party payments dispatch

Every Saturday the following details are recorded:

 Loading charges
 Sale order entry
 Packing charges weekly
 Transport details.

PRICE FIXATION:

 Same rate is fixed to the regular customers.

 Price varies from different models and parties. If they are ordering bulk they may
get some discounts.
 There is no charge in their quality, so price don’t changes on the basis of quality.
 SALES DEPARTMENT

The main purpose of sales department is to describe the process of handling

customers orders, enquiries, and dispatch of the products. Sales manager is responsible
for the necessary actions of the non-conformances.

SCOPE:

Applicable to all the compressor spares manufacturing and manufactured by

AMR INDUSTRIALS.

RESPONSIBILITY:
Dispatch manager is responsible for both the orders processing and dispatch.
Dispatch assistant maintains the records unit heads is fully responsible for all the
above activities.

SALES & DESPATCH DEPARTMENT:

SALES & DESPATCH

MANAGER

SALES & DESPATCH

ASSISTANT
PROCEDURE FOR PROCESSING SALES DEPARTMENT:
 Enquiry processing
 Order processing
 Order amendment
PROCEDURE FOR DESPATCH DEPARTMENT:
 Stocking of finished goods
 Dispatch & documentation
 Transport & monitoring receipt customer

AMR INDUSTRIALS Compressor spares are selling to the following companies:

 Larsen & tubro

 SRN industry
 Sharmila industries
 BOSCH
 ROOTS INDIA LTD

Their orders are:

 Roller shaft
 Bush
 Swivel bracket
 Ermeto nut
 Lock screw
 Nozzle holding piece
 Shaft gear
 HUMAN RESOURCE DEPARTMENT

HR department is to provide training to the customers. Its scope is

application to all department. HR department is responsible for identifying training needs and
implementing training for all the employees and also responsible for maintaining training
records of all employees.

RESPONSIBILITY:
HR manager is responsible for identifying training needs and implementing training for
all employees and also maintaining training records of all employees.
The department is managed by the personal manager. This department controls the
problems of the labourers. This department with the consent of the managing director, files,
salaries and wages of the employees. The promotion of the employees is based on the
performance, skill and their regular attendance at the company.

RECRUITMENT PROCEDURE:
As and when vacancy arises suitable persons are as per their applications received in the
office through call letters.

PRE – RECRUITMENT FOR THE STAFF:

According to the qualification, persons will be appointed and trained in the
office/workshop stores for their work.

WELFARE MEASURES:
The management provides tea and snacks in the morning and evening. General medical
expenses in case of emergency, the actual amount spent will be shown to the official concern.
Once in a year outside trip is arranged by the management at the cost of the management.
TRAINING PROGRAMMES:
For ITI persons a diploma holders training will be provided by the head of the unit and
also to the management and the commerce department students, according to the interest. Most
of the work is done on the piece rate basis by the experienced worker which is subjected to
testing, finishing and verification is done by the engineers and unit in charge.

JOB DESCRIPTION:
Most of the work is done on the piece rate basis by the experienced workers which is
subjected to testing, finishing, and verification is done by the engineers in-charge.

PERFORMANCE APPRAISAL:
The supervisor will supervise the performance of the individual workers. Once in a
week, a report is submitted to the management.

LEAVE PROCEDURE:
Leave procedure is being adopted as per company rules and ESI rules.

IN YEARLY BASIS:
 festival leave
 national leave
 every Sundays

OFFICE TIME FUNCTION:

The staff of the office will watch out the incoming and outgoing attendance of the
individual strictly according to the timing.

The office will deal with the payroll preparations,

 CONCLUSION

The field training I undertook in AMR INDUSTRIALS has proved to be highly

useful for me. This project has helped me to study in detail about various functions and
difficulties faced by various departments in this concern. They are providing good quality to the
customers. So, that still larger number of customers will be satisfied. This field training has given
me a detailed information about the company. The training gave me the proper guidance towards
my project. It also provide many valuable Information to handle each and every department, their
functions, their responsibilities. I conclude my report by expressing sincere thanks to everyone
who helped me in completing the report successful.

The training I undergone has given me the braveness to manage any enterprise. It also
provide the guidelines and support throughout the training.
 complaints under statutory obligations such as ESI factories act, filling up forms and submission
of returns etc..,