CAPUA SUPERETTE SALES AND CREDIT MANAGEMENT SYSTEM

An IT Capstone Project presented to

The Faculty of the College of Computer Studies
University of Antique, Main Campus
Sibalom, Antique

In Partial Fulfillment
Of the Requirements for the Degree
Bachelor of Science in Information Technology

By
Aristo, Janrick J.
Villasor, Ma. Tissa Cammel
Vargas, Shirlene Marie
Hantoc, Carmelle
Shiela Mae Padroncillo

August 22, 2019

 CHAPTER I

Introduction

Project Context

Nowadays, people are depending in fast-phased technologies. It makes their job

easier and gives them time for other things. Having automated systems evolve,

improvements in speed of time that they spend in their everyday jobs. In the Industry of

having a business, some of them were using these systems especially in their sales and

inventory with credit management. Others still cannot follow the prevailing trend of

having these system. It is hard for them to facilitate their sales and inventory and it lead

them to find time to record and manage it.

Most of the canteen store owners are still using pen and paper method in

recording their sales as well as the debt/credit of their client which is very prone to errors.

Inventory management is also a big problem since they are using a manual process,

which is why monitoring of stocks, and items are very troublesome and the reports are

not so accurate. Sales and Credit Management is very important in businesses especially

in mini stores, cafeterias and store owners inside the school canteen. To reduce and

avoid errors it is highly recommended that the CAPUA Superette Sales and Credit

Management System must be implemented.

Purpose and Description

The main purpose of this study is to design and develop a sales and credit management

system for CAPUA Superette of University of Antique. With this system, it will help and

improve the business process of the store employees especially in tracking and

monitoring the inventory of products.

One of the most important features of the system is to provide accurate inventory

reports, sales report, account receivables, purchase request and supplier details. The

system also develop administrator module that can add and update account details.

General objective

The general objective is to design and develop a Sales and Inventory System with

Credit Management that will help the CAPUA Superette.

Specific objectives

Specifically this study aims to:

1. To develop an Administrator Module that can add and update account details, can

update inventory and category of products, view list of products, can add new

creditors, and can add new supplier of products.

2. To design and develop a system that have the following core modules:

2.1 Maintenance modules which contains the category of products, customer

list, credit applicants, products list, and supplier details.

2.2 Stock Module which shows the list of inventory of products

2.3 Reorder Module which shows a notification on what products that needs

to re-order

2.4 History Log Module that will monitor the transactions of the user and

log every changes in the system.

3. To design a system with credit management capability to help Superette employees

record and the creditors

4. To design and create a Reports Module that can easily retrieved the reports such as:

Inventory Report, Sales Report, Account Receivables, and Purchase Request.

Scope and Limitations of the Project

The study will focus only on University of Antique Superette. The proposed

system for the CAPUA Superette of the University of Antique will be divided into

different modules such as Administrator module, Maintenance, Stock, Reorder,

Maintenance, and History Log modules. This system will help the CAPUA

Superette workers and the owner to be more accurate, and reliable in managing the

store.

The CAPUA Superette Sales and Inventory System with Credit

Management will be managed by the authorized employee only. The system is

intended to the sales and inventory of products with credit management only and

cannot generate printed receipt on the products that the customer buys in the store.

Significance of the Study

The purpose of this study is to make sales and credit management system of CAPUA

Superette Store well-organized, accurate and reliable.

To the Admin their transaction for accessing inventory will be more efficient and much

easier.

The Staff would benefit from this proposed system by having automated Sales and Credit

Management.

The Future Researchers would benefit from the Sales and Credit because it would

provide information.
Definition of Terms

Automated – to run or operate by using machines and computers instead of people to do

work.

System Administrator – is an individual responsible for maintaining a multi-user

computers system, including a local-area network (LAN).

Innovation – the act or process of introducing new ideas, devices or methods.

Module – a computer program who does a particular job

Users – refers to the people who will use the system.

Inventory – a complete list of the things that are in a place

Module – a computer program who does a particular job
Proponent – a person who supports something
Maintenance – the upkeep of equipment or property