Bisleri being a manufacturing company, the Purchase Department has to interact with

primarily Stores, Production and Accounts departments. The processes in the purchase
department are described below:

The production department gives daily production data to stores-in-charge, who keeps
a stock of the inventory levels daily. For a particular month, store prepares a raw material
requisition slip, a copy of which is sent to the Purchase Dept. Head and to the Production
Dept. in-charge, for verification and signatures. The signed document is retained and copies
are again sent to them for further action. The Purchase Department then prepares a schedule
of the inventory supply dates. The Purchase Orders are prepared by the purchase department
and signed by the unit head. Purchase order is then sent to the suppliers by fax or courier. A
copy of the purchase order also goes to the Accounts department. Purchase head does any
modifications in the Purchase order and he then sends a letter to the supplier to inform him
about the changes to be brought about.

When the raw material comes, it is then checked at the security gate by the security
officer. He then checks the invoice & bill copy and an entry is made in the gate entry book. A
sample of the batch is taken by the stores and sent to the Quality Check Department. Upon
approval, Quality control Dept. sends a Quality Control Report to stores, and unloading or
loading is done on FIFO / LIFO basis. A Delivery Challan (Goods receipt Note) (prepared by
the supplier), is signed by the truck driver and the stores manager. Copies of the Delivery
Challan is then retained by the store and also given to the driver and at the gate while leaving.
If goods are unsatisfactory, then a Goods Receipt Note is stamped as rejected and sanctioned
by the production-in-charge (what is accepted, rejected, etc.). The Invoice along with Excise
Bills plus Delivery Challan goes to the Accounts Department. The Accounts Department
checks the Bill along with the Purchase Order and schedules the payment to the supplier as
per the terms and conditions mentioned therein.

The Accounts Department also gives a weekly report to the Purchase Head. A
monthly report is prepared by the Purchase Head, which goes to the unit head. This monthly
report contains information about the contributions by the purchase department to reduction
of costs, and similar cost sensitive information. Also, the routine work done during the month
and the balance payments, etc is attached along with the report.