Republic of the Philippines

NATIONAL POLICE COMMISSION

F ATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City

OCT 0 6 205

PNP MEMORANDUM CIRCULAR

No. 20 l b

DUTIES AND RESPONSIBILITIES OF NON-UNIFORMED PERSONNEL (NUP)

APPOINTED AS CRIME REGISTRARS AND RADIOPHONE OPERATORS
(UNDER THE 7,439 NEW NUP POSITIONS)

1. REFERENCES:

a. Section 7, Rule XVII (Government Office Hours) of the Omnibus Rules

Implementing Book V of Executive Order No. 292;
b. Section 13 of Republic Act No. 8551;
c. CSC-DBM Joint Circular No. 2, s. 2004 dated October 4, 2004, as amended
by CSC-DBM Joint Circular No. 2-A, s. 2005 dated July 1, 2005;
d Let'er of Instructions 02/09 "Unit Crime Periodic Report (UCPER)";
e 2013 State of the Nation Address (SONA) of His Excellency President
Benigno S Aquino III;
f. Command Memorandum Circular No. 26-13 with subject: My Individual
Performance is the Key (IP Card) dated June 5, 2013;
g. Letler from the Department of Budget and Management dated November
15, 2013 on the approved Notice of Organization, Staffing and
Compensation Action (NOSCA) for the creation of 7,439 additional NUP
positions;
h TDPRM Memorandum with subject: Additional Guidelines on the Filling Up
of 7,439 Additional NUP Vacant Positions dated February 4, 2014;
i. SMS received by the Non-Uniformed Personnel Affairs Division (NUPAD),
DPRM re: Issues and Concerns on the Duties and Responsibilities of newly
hired Crime Registrars (CR) and Radiophone Operators (R0); and
j. PNP SOP No. ODO-2015-001 "PNP Standard Operating Procedures in
Managing Police Operations (@Lambat-Sibat)".

2. RATIONALE:

The recent hiring of Non-Uniformed Personnel (NUP) as crime registrars and

radiophone operators of the different police stations nationwide reinforced the PNP's
program to "fie d more policemen on the streets". These NUP are supposed to take
over the administrative tasks of policemen who will be deployed on the streets to
increase police presence and enhance the PNP's anti-crime efforts. However, there are
reports that ma police stations have assigned these NUP to administrative works that
are not related .0 their job description, others were allegedly tasked to work beyond the
prescribed 8-hcur work a day, and even during weekends and holidays. Worst, there
are some who are being utilized in law enforcement operations. These practices defeat
the very purpose why these NUP were hired and also violate certain provisions of the
Civil Service Laws, RA No. 8551and other pertinent policies, rules and regulations
hence, the need to come up with this MC.

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 3. SIT ATION:

Durin the 2013 SONA of His Excellency President Benigno S Aquino III
(HEPBSA III), he announced the hiring of 15,000 NUP to be assigned as Crime
Registrars and Radiophone Operators in the regional, provincial, and city police offices
as well as city/ unicipal police stations as part of the government's program to enhance
or maximize p lice presence with the assignment of more uniformed personnel in the
field. Clearly, f r all its intent and purposes, the approval of 7,439 (first batch) from the
proposed 15,0 0 additional NUP positions was intended for an efficient and optimized
delivery of bas police services to the community through an enhanced capability of the
police force to olve crimes and arrest more criminals.

It wa no less than the Secretary of the Interior and Local Government (SILG)
who emphasiz d that with the PNP's Anti-Criminality Strategy, the increase in the
number of pol emen to be deployed in the streets to fight criminality is necessary.
Further, the NP launched the OPLAN LAMBAT SIBAT as the PNP's catch-all
campaign in fig ting and preventing criminality.

Durin a series of OPLAN LAMBAT SIBAT validation meetings held in PROs

3, 4 and NCR rom March to May 2015, it was observed that the newly recruited crime
registrars wer not performing their actual plantilla positions and most of the crime
registrar positi ns were still assigned to Police Non-Commissioned Officers (PNC0s).
Some of the r asons cited are: lack of knowledge of the newly recruited NUP on the
actual job to b performed by the crime registrar, lack of proper training on CIRS and
other e-Project , and no turn-over of duties and responsibilities from the PNCO crime
registrars to th NUP crime registrars. One of the recommendations made was for all
personnel and investigation officers to conduct audit in terms of competency and
qualifications o crime registrars.

More ver, the concept on the assignment of newly hired NUP to the positions
of Crime Regi trars and Radiophone Operators are therefore purely administrative,
technical and clerical in nature and are not directly related to police operations.
However, SMS received by the NUPAD, DPRM revealed that many police stations have
assigned thes newly hired NUP to other administrative work not related to their job
descriptions as indicated in their IP Card. Further, some of them were allegedly tasked
to work beyon the prescribed 8-hour work a day, and during weekends and holidays
while others w re utilized in law enforcement operations. In other reports, there are
some NUP wh • expressed their apprehension on their security since some of them
reside in areas where the presence of threat/crime groups is felt and they are afraid of
the dangers th :t they might encounter when required by their superiors to report for
work during w ekends and in going home late/beyond the prescribed office hours.
Hence, issues nd concerns were raised in some units/offices about their duties and
responsibilities :nd the approved government working hours to be allotted in the office.

Secti n 13, Republic Act No. 8551, states the following: "Provides;
appointment d assignment of NUP to positions which are purely administrative,
technical, cle cal or menial in nature and other positions which are not actually
and directly r ated to police operations."

Furth r Rule XVII (Government Office Hours), in the Civil Service Laws,
states the folio ing:

Sec • It shall be the duty of head of department or agency to require all

offic s and employees to strictly observe the prescribed office hours;

Sec . Officers and employees shall render not less than eight hours of
wor a day for five days a week or a total of 40 hours a week, exclusive
of ti e for lunch.
 As a general rule, such hours shall be from eight o'clock in the morning
to twelve o'clock noon and from one o'clock to five o'clock in the
afternoon on all days except Saturdays, Sundays and Holidays;

Sec T. In the exigency of the service, or when necessary by the nature of

work of a particular agency and upon representation with the
Commissions by the department head concerned, requests for
rescheduling or shifting of work schedule of a particular agency for a
number of working days less than the required five days may be allowed
provided that government officials and employees render a total of 40
hours a week and provided further that the public is assured of core
working hours of 8 AM to 5 PM continuously for the duration of the
entire work week.

To date, from the proposed 7,439 NUP positions (1766 Computer Operators II;
3494 Computer Operators I; 333 Communication Equipment Operators II; and 1846
Communication Equipment Operators I), 5812 new NUP were hired. Though the DPRM
issued additional guidelines on the filling up of said additional NUP positions, the issues
and concerns raised in some PNP units/offices were deemed alarming since it defeat
the very purpose of HEPBSA III and SILG's basis for hiring the additional 7,561 NUP
positions which is to further improve the PNP's capability to solve more crimes and
arrest criminals.

4. PURPOSE:

This MC identifies the duties and responsibilities of NUP who are designated
as Crime Registrars and Radiophone Operators and the accompanying measures and
monitoring system on their performance as specified in their Individual Performance Key
Card (IP Card).

The N C also presents procedures to be strictly followed by the Chiefs of Police

(COPs) and NUP Supervisors in all police stations nationwide in managing the
assignment, detail and supervision of Crime Registrars and Radiophone Operators
assigned in the r respective AORs.

5. DEFINITION OF TERMS:

a. Cr me Registrar — as defined in LOI UCPER 02/09, refers to the NUP

responsible in consolidating and maintaining crime data files of each unit to
ensure consistency and continuity. Specifically, it refers to a NUP with
position title of "Computer Operator I (SG-7)" and "Computer Operator II
(SG-9)".

b. Radiophone Operator- refers to a NUP with position title of

"Communication Equipment Operator I (SG-4)" and "Communication
Equipment Operator II (SG-6)".

c. e-Projects — refer to the electronic database system composed of e-

Warrant System, e-Crime Incident Recording System, e-Rouges Gallery
System and e-Subpoena System installed in all police stations nationwide.

d. Government Office Hours — refer to the time required to all government

employees to render not less than eight hours of work a day for five days a
week or a total of 40 hours a week, exclusive of time for lunch. It shall be
from eight o'clock in the morning to twelve o'clock noon and from one
o'clock to five o'clock in the afternoon on all days except Saturdays,
Sugdays and holidays.

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 e. Individual Performance "My IP is the Key" Card — refers to the IP Card
indicating the duties and responsibilities of every PNP personnel, which
he/she carries with him/her every day when reporting for work.

f. Law Enforcement — refers to activities involving patrols or surveillance to

dissuade and discover criminal activities, investigate crimes and apprehend
offenders.

g. Non-Uniformed Personnel — refer to the civilian employees of the PNP.

They are appointed and assigned to positions which are purely
administrative, technical, clerical or menial in nature and other positions
which are not actually and directly related to police operations as specified
in Section 13 of RA 8551.

h. OPLAN LAMBAT SIBAT — refers to the PNP's Anti-Criminality Strategy. It

serves as a catch-all campaign to prevent and solve crimes specifically in
managing police strategies, operations, tactics and best practices.

Performance Evaluation Report - refers to the process by which a

manager or supervisor examines and evaluates an employee's work
behavior by comparing it with preset standards and parameters and uses
the results to provide feedback to the employee to show where
improvements are needed and why. Performance appraisals are used to
determine who needs what training, and who will be promoted, demoted,
retained, or fired.

Police Operations — refer to legitimate law enforcement operations or

activities such as raids on drug trafficking operations, illegal gambling,
prostitution dens, among others.

6. POLICY GUIDELINES AND PROCEDURES:

a. All D-Staff, Unit Commanders, Administrative Officers, and NUP

Supervisors at the National Headquarters, National Support Units and
territorial units/offices from Police Regional Offices down to the Police
Stations shall ensure that the newly hired 7,439 NUP from the proposed
15,000 NUP positions must be appointed and designated only as Crime
Registrars and Radiophone Operators in their AORs. (Annex "A"-Tasks of
Concerned PNP Directorates and Offices with Checklist).

b. Sections 1, 5 and 7 under Rule XVII (Government Office Hours), in the

Civil Service Laws shall be strictly observed. However, under Sec 10.
Overtime Service: Services rendered beyond regular working hours in the
ex"gency of service by Head of Office, extension shall be fixed in
accordance with the nature of work of a particular agency and upon
representations with the Commission by the department heads concerned,
requests for the rescheduling or shifting of work schedule for a number of
working days less than the required five (5) days may be allowed provided
that government officials and employees render a total of forty (40) hours a
week and the public is assured of core working hours of eight in the
morning to five in the afternoon continuously for the duration of the entire
work week; and proper compensation of work in excess of 8 hours.

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c. Any work beyond 10 hours a day shall be subjected to overtime premium
or compensatory time-off in accordance with pertinent policies and
amounting rules and regulations;

d. For Radiophone Operators assigned in the manning of tactical operations,

the 3-shift basis for 24/7 operation is allowed in accordance with existing
laws and policies stated above;

e. The duty Radiophone Operator should properly turn over his/her duties and
responsibilities;

f. The newly hired 7,439 NUP shall bear their IP Card at all times indicating
their name, position/designation, plantilla item and their specific duties and
responsibilities signed by their respective COPs/Admin Officers and/or
NUP Supervisors;

g. The Crime Registrars and Radiophone Operators' specific duties and

responsibilities must also indicate the percentage which shall be performed
on a daily basis (See Annex "B");

Duties and Responsibilities:

Computer Operator II (SG-9)

1) Conducts follow up on the submission of monthly UCPER and CIRS

from PPOs/MPS/Stations and supervises the receipt thereof;
2) Monitors and receives all compliances of RIDMDs from assigned
PPOs/MPS/Stations and other e-projects (CIRS, WPIS, e-Rogues, e-
Warrants, AFIS, IBIS);
3) Encodes the inputs/data received relative to their area/s of coverage;
4) Prepares periodic Crime Situation Report with analysis on crimes
covering the PPOs/MPS/Stations; and
5) Consolidates nationwide regional/provincial/municipal crime statistics
ready for reference.

Computer Operator I (SG-7)

1) Assists the Computer Operator II in the follow-up on the submission

of monthly UCPER and CIRS from PPOs/MPS/Stations;
2) Maintains a monitoring list of all compliances of RIDMDs e.g. monthly
submission of UCPER; and other e-projects (CIRS, WPIS, e-Rogues,
e-Warrants, AFIS, IBIS);
3) Encodes the inputs/data received relative to their area/s of coverage;
4) Ensures proper encoding of UCPER and other e-projects data; and
5) Consolidates nationwide regional/provincial/municipal crime statistics
ready for reference.

Communication Equipment Operator II (SG-6)

1)Monitors all information or messages obtained from the field or any

sources for proper storage to database or to any filing system;
2) Ensures that all information or messages are properly received or
relayed to concerned units offices; and
3) Records all information or messages for transmittal or received.

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 Communication Equipment Operator I (SG-4)

1) Transmits and receives messages or information obtained from the

field or any sources through radio, telephone, facsimile or online
computer;

2) Logs and records messages received and relayed for routing;

3) Performs preventive maintenance of equipment being used such as

cleaning from dirt, checking of attached wires and cables and other
appropriate routine maintenance; and

4) Prepares reports on the number of messages transmitted and

received.

h. The assignment or detail of the Crime Registrars and Radiophone

Operators outside their corresponding appointment and original place of
assignments is strictly discouraged;

The newly hired Crime Registrars and Radiophone Operators shall serve
a probationary period of six months following his/her original appointment.
A probationary NUP may be dropped from the service for unsatisfactory
conduct or want of capacity any time before the expiration of the
probationary period upon the recommendation of his/her superior;

j. To ensure that the appointed NUP are reporting to their respective units
and performing their actual duties and responsibilities as Crime Registrars
and Radiophone Operators, the NUP Inspection and Audit Performance
Team (NIAPT) shall be created and composed of the following:
Administrative Officers and NUP Supervisors of the DPRM, Directorate for
Investigation and Detective Management (DIDM), Communications and
E ectronic Service (CES) and Chief, NUPAD; while the NUPAD, DPRM
and RAD of DIDM shall act as Secretariat;

k. The NIAPT shall strictly monitor, evaluate and assess the performance of
the Crime Registrars and Radiophone Operators nationwide and shall
come up with a performance evaluation report with recommendations and
submit the same to the Chief, PNP every quarter of the calendar year;

The NIAPT shall conduct random visits to Police Regional Offices (PROs),
Police Stations and Units immediately upon approval of this MC to ensure
faithful and consistent observance;

m. Daring the conduct of random inspection and audit, any violation of the
provisions of this MC shall be documented by the NIAPT. Those who will
be found violating this MC will face appropriate administrative sanctions;

n. A career path for Crime Registrars (Computer Operators I and II) and
Radiophone Operators (Communication Equipment Operators I and II)
shall be developed such that qualified and deserving NUP shall be
promoted to the next level such as: Computer Operator I (SG 7) to
Computer Operator II (SG 9); and Communication Equipment Operator I
(SG 4) to Communication Equipment Operator II (SG 6), respectively; and

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 o. C mpetency training and enhancement program related to the job shall be
d veloped for Crime Registrars and Radiophone Operators for them to be
fu ly equipped with necessary skills and knowledge suited to the job.

7. PEN L CLAUSE:

All UP appointed as Crime Registrars and Radiophone Operators under

the 7,439 new UP positions who violate the duties and responsibilities provided in this
Memorandum ircular shall be charged with insubordination under the Revised Rules
on Administrati e Cases in the Civil Service (RRACCS). Also, the supervisor or the
Chief of Office ho violates any provisions of this MC shall be appropriately charged in
accordance wit NMC No. 2007-001 and other applicable related laws.

8. RES ISSION:

All xisting directives and other issuances, which are contrary to or

inconsistent th this directive are hereby rescinded, repealed and modified
accordingly.

9. SEP RABILITY CLAUSE:

Any 'ortion of this Memorandum Circular inconsistent with the organic law or
declared uncon titutional shall not affect the validity of other provisions.

10. EFF CTIVITY:

This Me orandum Circular shall take effect upon the filing a copy hereof with
the Office of Na tional Administrative Register (ONAR), UP Law Center pursuant to
Section 3 and Chapter 2, Book VII of Executive Order 292 otherwise known as the
"Revised Admi istrative Code of 1987".

RI
Police General
Chief, PNP

CPNP LON 16 S062962

Distribution:
1111 1111 11 11 11
D-Staff S062962
P-Staff
D,NSUs
RDs, PR Is

Copy Furnished:

Comman• Group
SPA to SI G

Annexes:
a/s