CONSTITUTION AND BY-LAWS OF___________________ ASSOCIATION

_____________________________________________

KNOW ALL MEN BY THESE PRESENTS:

We the undersigned filipino citizens, all of legal age, and residents of the Philippines,
representing at least majority of the members by this primary cooperative, do hereby adopt the
following code of By-Laws.

Article 
NAME AND ADDRESS OF THE ASSOCIATION
Section 1. The name of the association shall be__________________________

Article 
OBJECTIVES AND PURPOSES
Section 1. Objectives and purposes of the association are as follows:
a.To stabilized an association that will promote mutual aid and protection of its members.
b.To develop sustainable livelihood through the conduct of activities with aim of uplifting
the economic condition of the members.
c.To provide the members knowledge, skills, and equip themeselves for an effective way
of farming and livelihood.
d.To work with non-government organizations or entities in the promotion and
development of the association and carrying out government policies.

Article 
MEMBERSHIP
Section 1. Membership
That membership of this association shall be open to all persons who of legal, with
the capacity to contract of heads of family and are:

a. Residing and /or working in the area of operation.

b. willing to abide the constitution and by-laws of the association.
c. Pledge to undertake the responsobilities of a member.
Section 2. Application of membership
a. The application of membership shall be in writing and shall be represented to the
officers for action. The application shall be accomponied by a membership of __________
which amount shall be returned to the applicant in case of rejection.
 b.the applicant shall pay the amount of __________ equivalent to one share stock capital
in case she is not rejected, payable for ___________or in installment basis.
Section 3. Membership in association once acquired shall be permanent and maybe lost in the
following grounds:
a. Membership in a subversive organization or one who proofes subversive ideas.
b. Habitual absences from meeting where her/his attendance is required, atleast three
consicutive absences without being excused.
c. Persons who have been convicted of a crime involving moral turpitude.
d. Non-payment of share capital and/or not patronizing its business for a period of one
(1) year or more.
e. Failure to comply with the existing rules, policies and regulations of the association as
set forth in its constitutions and by-laws or any violation of the provision thereof.
Article IV
RIGHTS, DUTIES AND RESPONSIBILITIES OF MEMBERS
Section 1. Rights Of Members
Every has the following rights:
a. Participate in the deliberation during meeting.
b. Avail the services of the association.
c. Inspect and examine the books and other records of the association:
d. Exercise the right to vote on all matters relating to the affairs of the association.
e. To be eligible to any elective or appointive position.
Section 2. Duties And Responsobilties Of Members
Every member shall have the following Duties And Responsobilties Of Members:
a. To obey and comply with constitution and by-laws of the association and such rules and
regulations that it maybe promulgated from time to time.
b. To attend all meetings, trainings and seminars that it may be called for requiring
attendance of members.
c. To assist in every way possible in advancing the objectives of the association.
d. To patronize the services of association.
e. to participate in the capital build-up formation.
Article V
GOVERNMENT
Section 1. The general assembly
The general assembly of the association shall be composed of members entitled
to vote duly assembled and constituting a quorom.
Section 2. Power And Limitation Of General Assembly
The general assembly has the following powers:
a.To elect and remove officers for cause
b. To hear and pass the reports of the officers
c. To take final decisions regarding any drastic change in final policies, subject to legal
restrictions.
d. To exercise final authority on all matters vitality affecting the association.
e. To approve the development plan of the association.
f. To exercise all powers expressly provided by the law and the by-laws.
Section 3. Annual General Assymbly
The annual general assembly should be held on the___________at___________,
can-avid eastern samar, at such time the officers may designate.
Section 4. Special General Assymbly
A special general assymbly maybe called at any time by a majority vote of the
officers to consider urgent matters requiring urgent membership decision. The officers
must likewise call a special general meeting within 30 days from reciept of written request
from atleast 20% of the total number of members entitled to vote.
Section 5. Notice Of General Assembly
A written notice of all be served by the secretary at least one week before the
general assymbly. The notice shall be accompanied by the agenda and other papers
needed by the members to help them arrive at an intelligent decision during the general
assymbly.
Section 6. Fiscal year
The fiscal year of the association shall commence on 1st day of January and 31st
day of December.
Section 7. Agenda
As far as practicable, the order of business of each annual meeting shall be:
a. Roll call
b. Proof of due notice.
c. Consideration of the consolidated report of officers, including statement of financial
condition and operation.
d. Consideration of the minutes of the last general assembly.
e. Unfinished business.
f. Election of the officers and committee members
g.New business and
h. Adjournment
Section 8. Quorom
At the annual or special general assembly, fifty percent plus one of the total
members entitled to vote shall constitute a quorom.
Section 9. Manner Of Voting:
a. A member is entitled to vote regardless of the number of share he/she owns.
b. No proxy voting is allowed.
Section 10. Qualification
All members are entitled to vote, who have time and willingness to serve maybe
elected or appointed officers except for the position for president that well require
nominee to have at least two (2) year experience of the association or organization. This
is to ensure the smooth transition and continuity of the operation of the association.
Section 11. Disqualification
Any member who is under any of the following circumstances shall be disqualified
to be elected or appointed as officer:
a. Having conflicting interest with the business of the association.
b. Failed to comply 3 times his/her debt obligation as agreed upon with the credit
committee.
Section 12. Election of officers
The officers of the association shall be elected by secret balloting at the annual
general assembly and shall hold office for a term of two years unless earier removed for
a cause, have resigned, have become incapacitated due of illnes , or death. No officer will
be elected except the bookkeeper and credit committee who will be appointed by the
officers.
Section 13. Qourom of oficers meeting
One half plus one of the total officers shall continue a qourom dully assembled in
meeting shall be valid.
Section 14. Vacancies
When vacancy of office occurs by reason of death, incapacity, removal or
resignation the remaining officers constituting a qourom shall fill the vacancy shall be
filled by the general assembly in a regular or special meeting called for the purpose. The
succesors named in iether of the two instances shall serve for the unexpired portion of
the term.
Section 15. Removal of officers and committe members
Any selected officers or committee members may be removed from office by a
vote of two-third (2/3) of the members entitled to vote, present and constituting a
qourom at the annual or special general assembly called for the purpose after having
given the oppotunity to be heard at the same assembly.
Section 16. Powers and duties of the officers
The officers as a body have genral supervision and control of the affairs of the
association. It shall prescribed policies consistent with law. These by-laws and the
resolutions of the general assembly for the management of its business and guidance of
its members.
Section 17. Duties and responsibilities of officers:
President:
a. preside over all meetings of the association and of the officers meeting.
b. perform any all acts and duties usually performed by a presiding officer.
c. sign all communications, revolving fund certificates, contracts and such other
papers of the association which the officers may authorize or direct him to sign.
d. perform such other duties as the officers ma prescribed.
Vice-president:
In the absence or disability of the president, the vice-president shall perform the
duties of the president:provided however, that in case of death, resignation or removal
of the president the officers may decide to nelect her successor.
Secretary:
a. keep a complete list of all members and maintain correct records of all meeting
of the officers and general assembly.
b. Give notice to all meeting called.
c. Keep the maintain in the record books and and serve as custodian of the
association.
d. Turn-over to her succesor all booksand other properties in her possession
belonging to the association, and
e. Perform the duties of the treasurer in case of the latter absence or inabilty to
perform his duties.
Treasurer:
a. Take custody of all moneys, securities and papers of association.
b. Keep complete record of its cash transactionfor the establishment of proof her
cash position at any time and date.
c. Pay upon the recommendation of the business manager or as authorized by the
officers, all money transaction and certified to the correctness of the cash position
of the association in all financial statements and reports submitted to the officers
and the general assembly.
d. Turn-over all moneys, securities, papers and other properties belonging to the
association that she/he may have in her position upon electionsof her succesor.
e. Perform the duties of the secretary in the latter of abscence or inability to
perform her duties.
 Auditor:
Conduct audit on income and expenses and inventory of the properties of the
association.
P.I.O:
a. Acts as courier of messages/notices to all members.
b. Inform the members and general public as to the activities of the association.
Business Manager:
Manage/run the business of the association. Render periodic statements and
records in the form and in manner prescribed by the officers and the preserve
books, documents and records whatever kind pertaining to the business which
may come into her position.
Article VI
CAPITAL STRUCTURES
Section 1. Source Of Funds
The association may drive its funds from any of the following souce:
a.membership fees
b. members shares capital contribution
c. loan retention.
d. subsides,grants and donations
e. fund raising
Article VII
TERMANATION OF MEMBERSHIP
SECTION 1. Membership may be terminated on following grounds:
a.Resignation –any member shall have to resign or terminate her membership
with valid reasons any time after settlement of all liabities incurred during her tenure
as member.
b. Disability –when a member is no longer capable to work for the association.
c.Death –the death of a member shall be automatically terminating her
membership. Her lawful heirs will them assume all benifits and interest as well as
liabilities obtained by the latter during her tenure as member.
d. Termination –a member maybe terminated in the following grounds:
1.when member failed to attend three monthly regular meeting without
permissionfrom the association or without due reasons.
2. when a member habitually does not participate all activities of the
association.
3.when a member is discrediting the association by way of habitual and
willful public foul critics against the association. Provide that all provisions
 for expulsion contained herein is subject for the concurrence of the
members of the association.
Section 2. Suspension
Any member who has failed to pay her dues, fines and contribution or failed to
comply her duties as member shall upon concurrence of all its members in a meeting
assembled may be suspended.
Article VIII
AMENDMENTS
Section 1.
This constitution and by laws or any portion thereof may be amended, altered or
repealed by majority of the members at the regular or special meeting called the purpose
by a majority vote of all association members present therein constituting a qourom.
Article IX
EFFECTIVITY
This constitution and by-laws shall take effect immediate upon ratification by majority
vote of all the members of the association.
ACKNOWLEDGEMENT
We hereby acknowledge having ratified and adopted this constitution and by-laws of
____________________this_________________at_____________Can-Avid Eastern Samar.

Prepared by: Approved by:

________________________ ________________________
 REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF LABOR AND EMPLOYMENT
Eastern Samar Field Office
Borongan, Eastern Samar

APPLICATION FOR REGISTRATION

Part 1.INFORMTION ABOUT THE APPLICANT ASSOCIATION Date accomplished:
(To be accomplished by the applicant. Supply all necessary information. Misinterpretation
false statement or fraud in this application or any supporting documents is a ground for
denial or cancellation of registration)

Name Of Applicant Association Address:

Name Of President: (last) (first) (middle) Address:

Date organized: (day) (month) (year) Date of cbl (if ratification was done on succesive
dates . state date of ratification)

Place/S Organized
No. of member:_______
Male:__________
Female:________

Occupation of members.(please check appropriate category)

( )agricultural workers ( )farmers ( )fisherfolk ( )artisan ( )cottage ( )others__________
( )small transport workers ( ) drivers ( ) jeepney ( ) tricycle ( )pedicab
( )homebased/homeworkers
( )small construction workers
( )vendors ( )market ( )sidewalk ( ) ambulant
( )small-scale miners
( )others/own-account pls,specify_______________
Fiscal period: Status of finances:
( )Calendar year ( )fiscal year ( ) with financial report
( )without finanial report
( ) pls. Specify_____

Attest to the truth of foregoing:

______________________________________
Authorized Representative/Position in the Asso.
(signature over printed name)

Subscribed and sworn to before me at ____________________Philippines ,this _____ day of__________20___ ,

by____________ with Community Tax Certificate No.____________issued at________on______________

Doc. No.____
Page no.____
Book no.____
Series of____
Minutes of the 1st organizational meeting of ________________________on_____________at
______________________Can-Avid Eastern Samar.

Agenda:
1. identification of members
2. election of officers
Deliberations:

________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_____________________________________________________________________________.

President:
Vice-president:
Secretary:
Treasurer:
Auditor:
P.I.O:
Business manager:
Sgt. At Arms:

As there was no other business to be taken, the meeting adjourned at exactly ______ in
motion of _____________ seconded by_____________.

Prepared by: Attested by:

________________________ _____________________
Secretary President

We hereby attest to all the information cotained herein and to attest to the truth, we
hereby affixed our signatures this _____ day of ______ .

Prepared by: Attested by:

________________________ _____________________
Secretary President
Attendance of the 1st organizational meeting of _____________________on_____________at
________________Can-Avid Eastern Samar.

ATTENDANCE
NAMES SIGNATURES

________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________

Prepared by: Attested by:

________________________ _____________________
Secretary President

We hereby attest to all the information cotained herein and to attest to the truth, we
hereby affixed our signatures this _____ day of ______ .

Prepared by: Attested by:

________________________ _____________________
Secretary President
Masterlist of officers and members of ________________________on_____________at
______________________Can-Avid Eastern Samar.

NAMES POSITION CTC NO. DATE OF ISSUE PLACE OF ISSUE

__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________
__________________ ________ _______ _____________ ______________

Prepared by: Attested by:

________________________ _____________________
Secretary President

We hereby attest to all the information cotained herein and to attest to the truth, we
hereby affixed our signatures this _____ day of ______ .

Prepared by: Attested by:

________________________ _____________________
Secretary President
Minutes of the adoption and ratification of ________________________Constitution And By-
Laws Held on_____________at ______________________Can-Avid Eastern Samar.
Agenda:
1.adoption and ratification of the constitution and by-laws.
Minutes:

________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_____________________________________________________________________________.

Prepared by: Attested by:

________________________ _____________________
Secretary President

We hereby attest to all the information cotained herein and to attest to the truth, we
hereby affixed our signatures this _____ day of ______ .

Prepared by: Attested by:

________________________ _____________________
Secretary President
Attendance of the adoption and ratification of ________________________Constitution And
By-Laws Held on_____________at ______________________Can-Avid Eastern Samar.

ATTENDANCE
NAMES SIGNATURES

________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________
________________________ ______________________

Prepared by: Attested by:

________________________ _____________________
Secretary President

We hereby attest to all the information cotained herein and to attest to the truth, we
hereby affixed our signatures this _____ day of ______ .

Prepared by: Attested by:

________________________ _____________________
Secretary President