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Table of Contents
Oracle EBS R12 iRecruitment..........................................................................................1
Oracle EBS R12 iRecruitment.................................................................................................1
Irecruitment Porcesses.............................................................................................................................1
Creating a Vacancy.............................................................................................................................................1
Approving a Vacancy.......................................................................................................................................15
Processing a Candidate.....................................................................................................................................20
Creating an Offer..............................................................................................................................................22
Approving an Offer..........................................................................................................................................27
Hiring an Applicant Using SSHR.....................................................................................................................30
Hiring an Applicant Using the People Management Template..........................................................................33
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Training Guide
Oracle EBS R12 iRecruitment
iRecruitment includes a separate homepage for each group of iRecruitment users: site visitors,
registered users, managers, recruiters, and agency users. The homepages outline the iRecruitment
functions available for each user, and provide direct access to these functions.
Irecruitment Porcesses
Using iRecruitment, you can create vacancies. You can provide vacancy details such as the job
description, skills, and details of the recruiting team.
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Oracle EBS R12 iRecruitment
Creating a Vacancy
When you create a vacancy in iRecruitment, you specify relevant vacancy details, including the
skills and qualifications required, and create a job posting for candidates. You can nominate the
recruiting team that will work with the vacancy, allocate team members, and specify different
levels of access to the vacancy.
Step Action
1. Begin by navigating to the Home page.
3. Use the Home page to manage vacancies, offers, search for vacancies and
candidates.
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Step Action
4. Click the New Vacancy link.
5. Use the Create Vacancy: Enter Primary Details page to enter details such as
vacancy name, organization, number of vacancy openings, start and end dates of the
vacancy, and compensation details.
6. If you have access to more than one business group, then you must select the
appropriate business group. This ensures that any rules or localizations that are set
for that
business group are adhered to.
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Step Action
8. Click in the Vacancy Name field.
9. Enter the desired information into the Vacancy Name field. Enter "Executive
Assistant".
10. For a new vacancy, the status is Unapproved by default.
11. Click in the End Date field.
12. Enter the desired information into the End Date field. Enter "01-APR-2008".
13. Enter the desired information into the Number Of Openings field. Enter "5".
14. Click in the Organization field.
15. Enter the desired information into the Organization field. Enter "Vision
Corporation".
16. Click the Professional Area list.
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Step Action
19. Enter the desired information into the Job Title field. Enter
"AA900.Administrative Assistant".
20. Click in the Position field.
Step Action
21. Enter the desired information into the Position field. Enter "AA910.Executive
Assistant to CEO".
22. Click the Employment Status list.
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Step Action
28. Click the Currency list.
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Oracle EBS R12 iRecruitment
Step Action
30. Click the 401(k) Plan list item.
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Oracle EBS R12 iRecruitment
Step Action
36. Click Bonus Eligible list item.
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Oracle EBS R12 iRecruitment
Step Action
39. Click the Work at Home list.
41. You can save the vacancy as a draft at any stage in the vacancy creation process. You
can view the information in the Save For Later table on your home page.
42. Click the Next button.
43. Use the Create Vacancy: Enter Required Skills page to define the skills and
qualifications required for the vacancy. During a manager search, iRecruitment
compares the skills required for the vacancy with the candidates' skills and displays
a list of candidates
whose skills match the vacancy requirements.
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Step Action
44. Click the Add Another Row object.
46. Enter the desired information into the Skill field. Enter "Core.Decision Making
Skill".
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Step Action
47. Click the Minimum Level list.
55. Enter the desired information into the Skill field. Enter "Core.Written
Communication".
56. Click the Minimum Level list.
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Step Action
57. Click the Proficient list item.
71. Preview the assessment that you select for the vacancy.
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Step Action
72. Click the Return to Vacancy link.
76. Enter the desired information into the Recruiter Name field. Enter "Henry, Paul".
77. Click the Team option.
80. Enter the desired information into the Name field. Enter "Henry, Paul".
81. Click the Security list.
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Step Action
83. Click the Add Another Row button.
85. Enter the desired information into the Name field. Enter "Johnson, Mary".
86. Click the Update/Delete list item.
87. Use the Agencies table to define agency access to a vacancy. You can make the
vacancy details available to recruiting agencies that your enterprise uses. The
agencies can then submit applicants for the vacancy or, if given authority, manage
the whole
recruitment process.
88. Click the Add Another Row button.
92. Indicate the maximum number of applicants that the agency can submit for a
vacancy.
Enter the desired information into the Maximum Applicant Count field. Enter "5".
93. You can enable an agency to complete the recruitment process for a vacancy.
95. Use the Create Vacancy: Format Job Posting page to provide job posting
information, such as job requirements. Depending on your vacancy, the job postings
details may appear automatically, for example, if the job associated with the vacancy
has default job posting information. You can edit the job details as required.
96. Click the vertical scrollbar.
97. Click the Add Another Row button.
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Step Action
99. Enter the desired information into the Site Name field. Enter "Oracle Corp".
100. Enter the desired information into the Start Date field. Enter "11-Mar-2008".
101. Click in the End Date field.
102. Enter the desired information into the End Date field. Enter "01-Apr-2008".
103. Click the Preview Job Posting button.
104. Use the Format Job Posting: Preview page to preview the vacancy details.
105. Click the vertical scrollbar.
106. Click the Return to Format Job Posting Page link.
108. Use the Create Vacancy: Review page to review the vacancy details before
submitting the vacancy for approval.
For this example, when you submit the vacancy, iRecruitment routes the vacancy for
approval to Paul's manager: Mary Johnson.
Approving a Vacancy
When you submit a vacancy for approval, iRecruitment sends notifications to approvers.
Approvers can view notifications on their home page and view vacancy details. When a vacancy
is approved, the person submitting the transaction receives an approval notification. In
iRecruitment, applicants can apply only to approved vacancies.
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Step Action
1. Begin by navigating to the Home page.
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Step Action
2. Click in the New Plan Name field.
3. Use the Home page to manage vacancies, offers, search for vacancies and
candidates, and view notifications.
4. Click the Create vacancy Executive Assistant for Henry, Paul requires approval
link.
5. Use the Notification page to review details of the vacancy.
6. Click the vertical scrollbar.
7. For this example, because only one level of approval is required, when you click the
Approve button, iRecruitment stores the changes in the database. If multiple levels
of supervisory approvals are defined, then iRecruitment routes the vacancy until the
last person has approved the vacancy.
8. If you select:
• Reject, then the application sends a rejection notification to the person who has
submitted the vacancy for approval.
• Reject for Correction, then the application sends a notification about the need for
correction to the person who has submitted the vacancy.
• Request for Information, then this notification indicates that the person who
submitted the vacancy needs to provide additional information about the vacancy
details.
9. Click the Approve button.
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Step Action
10. Click the Logout link.
Step Action
11. Click the iRecruitment Manager link.
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Step Action
13. Click the Full List button.
Click the New vacancy for Henry, Paul(Executive Assistant) has been approved.
These changes are effective from 11-MAR-2008 link.
15. Click the Home link.
18. Enter the desired information into the Vacancy Name field. Enter "Executive
Assistant".
19. Click the Go button.
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Step Action
22. Use the Post Advert button to post the vacancy to
third-party recruiting sites. When you post vacancies, iRecruitment sends the
documents using the data transfer method specified by your enterprise. iRecruitment
automatically posts the job advertisements on the internal and external sites on the
date specified in the Start Date field of the Create Vacancy: Format Job Posting
page.
23. You have completed the Approving a Vacancy procedure.
End of Procedure.
Processing a Candidate
In iRecruitment, managers or recruiters can search for candidates. When you search for
candidates for a vacancy, iRecruitment compares the skills required for the vacancy with the
candidates’ skills and returns a list of candidates showing their skillsmatch percentage. You can
use this information along with other search results to shortlist candidates for vacancies. You can
send job invites to candidates or refer candidates to other managers.
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Step Action
1. Begin by navigating to the Home page.
3. Use the Home page to manage vacancies, offers, search for vacancies, and
candidates. You can view notifications.
Step Action
4. Click the Vacancies tab.
5. Use the Vacancies page to search for vacancies and create vacancies.
6. Click in the Vacancy Name field.
7. Enter the desired information into the Vacancy Name field. Enter "Executive
Assistant".
8. Click the Go button.
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Step Action
10. For a vacancy, you can:
• Find candidates using the skills matching functionality.
• View applicants.
11. Click the Find Candidates button.
12. Use the Find Matching Candidates page to search for candidates whose skills
match the vacancy requirements. When you search for candidates for a vacancy,
iRecruitment compares the skills required for the vacancy with the candidates’ skills
and returns a list of candidates showing their skillsmatch percentage. You can use
this information along with other search results to shortlist candidates for vacancies.
You can send job invites to candidates.
13. Click the Select option.
Creating an Offer
A job offer is a proposal from your enterprise to an applicant that defines the applicant's job title,
terms, and conditions of employment including salary and benefits. The process of extending a
job offer to an applicant starts with identifying a successful applicant. The offer process includes
tasks such as initiating offers for applicants, completing offer details, reviewing offers, and
sending offers to applicants.
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Step Action
1. Begin by navigating to the Home page.
3. Use the Home page to manage vacancies, offers, search for vacancies, and
candidates. You can view notifications.
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Step Action
4. Click the New Offer link.
5. Use the Create Offer: Select Application page to select an application and initiate
the offer process. The process of extending a job offer starts with identifying an
applicant.
6. Click in the Vacancy Name field.
7. Enter the desired information into the Vacancy Name field. Enter "Executive
Assistant".
8. Click the Go button.
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Step Action
13. Click in the Expiry Date field.
14. Enter the desired information into the Expiry Date field. Enter "15-Apr-2008".
15. Click in the Proposed Start Date field.
16. Enter the desired information into the Proposed Start Date field. Enter "01-May-
2008".
17. Click the Employment Status list.
19. Use the Offers Equity Analysis for Organization report to make an informed
salary allocation for the applicant. The report shows the salary range and average
salary of the people who you supervise in a given job.
20. Click in the Salary Basis field.
21. Enter the desired information into the Salary Basis field. Enter "Exempt".
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Step Action
22. Click in the Proposed Salary field.
23. Enter the desired information into the Proposed Salary field. Enter "25,000".
Step Action
24. Click the Next button.
25. Use the Create Offer: Enter Compensation page to provide compensation details.
When you complete basic offer details, iRecruitment checks whether the applicant is
eligible for benefits and displays benefit plans on the Create Offer: Compensation
page. You can select appropriate compensation options for the applicant. For
example, your benefits administrator sets up plans such as car and relocation
benefits. If the applicant is eligible for these benefits, these plans appear on the
Compensation page. You can then pick the appropriate options.
26. Click in the Sign on Bonus field.
27. Enter the desired information into the Sign on Bonus field. Enter "20000".
28. Click the Sign on Relocation Package list.
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Step Action
30. Click the Ok button.
31. Use the Create Offer: Review page to ensure that the offer details are correct. You
can preview the offer
letter in any one of the formats decided by your enterprise: PDF, HTML, or RTF.
32. Click the vertical scrollbar.
33. The Approvers table displays the default approvers for your offer.
34. The Save for Later functionality enables a manager or recruiter to store an offer
they are
creating or modifying prior to submitting the offer. They can view the saved offers in
the Save for Later table on their home page and complete the offers at a later date.
35. Click the Submit button.
36. You can view the confirmation message that your offer has been submitted for
approval.
37. You have completed the Creating an Offer procedure.
End of Procedure.
Approving an Offer
Depending on the approval rules set in your company, iRecruitment routes an offer through the
approval process. iRecruitment uses a supervisor based hierarchy for approvals. When you submit
an offer for approval, iRecruitment sends notifications to approvers. Approvers can view
notifications on their home page and view offer details. When an offer is approved, the person
submitting the transaction receives an approval notification.
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Step Action
1. Begin by navigating to the Home page.
2. Use the Home page to manage iRecruitment tasks. You can create vacancies and
offers, search for candidates, and view notifications.
3. You can view an offer approval notification.
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Step Action
4. Click the New offer creation for Alex, Felicity (proposed by Henry, Paul) link.
5. Use the Offer Notification page to approve, reject, reassign, or request for
information.
6. Approve: If you approve an action, the application stores the changes in the
database. The person submitting the transaction gets an approval notification. If
there are multiple levels of supervisory approvals, then iRecruitment routes the
approval to the next person in the hierarchy.
Reject: If you are not happy with the details or the changes made, then you can
reject the transaction. This ends the approval process. iRecruitment sends a rejection
notification to the person who submitted the transaction.
7. Reassign: You can reassign this notification for approval to another approver.
Request Information: If you want any additional information, then you can select
this option.
8. Click the vertical scrollbar.
9. Click the Approve button.
10. Once you approve the offer, the initiator of the offer can view the offer approval
notification on their home page.
11. You have completed the Approving an Offer procedure.
End of Procedure.
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Step Action
1. Being by navigating to the Applicant Hire page.
3. Use the Applicant Hire page to search for applicants and hire them.
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Step Action
4. Click in the Last Name field.
5. Enter the desired information into the Last Name field. Enter "Taylor".
6. Click in the First Name field.
7. Enter the desired information into the First Name field. Enter "Samuel".
8. Click in the Effective Date field.
9. Set the Effective Date to a date later than the Accepted date.
Enter the desired information into the Effective Date field. Enter "15-Apr-2008".
10. Click the Go button.
13. Use the Applicant Hire: Person Details page to enter or update person details such
as address information.
14. Click in the Social Security field.
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Step Action
15. Enter the desired information into the Social Security field. Enter "891-23-4567".
16. Click in the Date of Birth field.
17. Enter the desired information into the Date of Birth field. Enter "12-Feb-1970".
18. Click the Gender list.
23. Enter the desired information into the County field. Enter "San Mateo".
24. Click the Next button.
25. Use the Applicant Hire: Assignment page to add or update assignment details such
as job title and salary basis.
26. Click the vertical scrollbar.
27. Click the Salary Basis list.
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Step Action
35. Use the Submit button to hire the applicant. If there are any approvers, the
application submits the changes for approval.
36. You have completed the Hiring an Applicant Using SSHR procedure.
End of Procedure.
In this topic, you will hire an applicant using the Hire Applicants People Management template.
Procedure
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Step Action
1. Begin by navigating to the People Management Data Organizer page.
3. Use the People Management Data Organizer page to search for people: employees
or applicants and process workforce tasks.
Step Action
4. Click an entry in the People by Name tree control.
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Step Action
9. Click the AA900. Administrative Assistant link.
10. You can view the application details. The application assignment status is Accepted.
11. Click the Actions button.
or Press [Alt+A].
Step Action
12. Click the Hire Applicant into all accepted assignments list item.
13. Click the Next button.
or Press [Alt+N].
14. Click in the start date field.
15. Enter the desired information into the start date field. Enter "15-APR-2008".
16. Click the Next button.
or Press [Alt+N].
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Step Action
17. Click the Next button.
or Press [Alt+N].
18. Click the Finish button.
or Press [Alt+i].
Step Action
19. Click the Alter Effective Date... button.
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Step Action
20. Set the Effective Date to the applicant’s hire date.
Enter the desired information into the Effective Date field. Enter "15-APR-2008".
21. Click the OK button.
or Press [Alt+O].
22. View the status in the Person Type field. Now the field displays the status:
Employee.Exapplicant.
The application assigns an employee number to the new employee.
23. You have completed the Hiring an Applicant Using the People Management
Template procedure.
End of Procedure.
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