Name of Association: ANNEX 3 – TECHNICAL INPUTS ON O & M

Operation and Maintenance Activity Findings/Remarks Recommendations

ORGANIZATIONAL
1. Registration
 Group registered to any
registering entity(DOLE,
SEC, CDA)
 BIR
 Business Name
Registration
2. Accreditation
 LGU(SB) accredited
3. Roles and Responsibilities
 Duties of each officers
are being met
4. Meeting
 Has regular meeting
Note: State how frequent
Institutional Linkage
1. O & M group is able to
establish linkages with other
organizations or institutions
for support
Established linkages are:
 Formal(with partnership
agreements, MOA, etc)
 Informal
Note: please specify in the remarks the
name of the agency or partners
2. Able to access support from
partners referred to in No.1
If yes, please check all applicable support
accessed:
 Financial
 Technical Expertise
 Equipment
 Supplies
OPERATION
1. Policy
With clear policy on daily
operation
2. Legal documents for operation
 Updated Sanitary permit

3. Action plan for disaster

 Officers are enrolled for
insurance
 Group has action plan for
disaster
FINANCIAL
1. Segregated Financial
management duties and
responsibilities
 Collection
 Cashiering
 Recording
 Audit and Inventory
2. Inventory and recording
 Conduct of regular inventory of
materials and inventory
 With proper recording of service
rendered(for enterprise involved
in rentals and other services)
3. Bank account
 Existing bank account with at
least 3 signatories
 Account signatories are not
personally related
4. Expenditures
 Approved disbursement voucher
for every disbursement or
substitute
 OR issued
  Pre-numbered invoice issued
5. Books of Accounts
 Record of collections
 Record of account receivables
 Record of Expenses(cash book)
 Records of Accounts payable
6. Financial Reports
 Periodic report of income and
expenses
 Balance sheet
7. Financial Control
 Conduct of regular interval audit
 Conduct of on-the-spot cash
check
 Conduct of External audit
8. Collection efficiency
 Collection mechanism
 Proof of collection(OR/AR issued
for collections or substitute) with
duplicate copy
9. Petty cash fund
 With available petty cash fund
PHYSICAL AND TECHNICAL
1. Intake Box/Source
 Walls, Top slab & foundation
 Pipe Fittings; Over Flow, Valves
 Perimeter Diversion canal
 Perimeter Fence
 Tree planting within the
surcharge area
2. Reservoir
 Walls, Top slab & Foundation
 Pipe Fittings; Over Flow, Valves,
vents
 Perimeter Diversion canal
 Perimeter fence
3. Pipelines ( Transmission and
Distribution)
 Exposure/Soil covering for HDPE
& uPVC pipeline, Supports and
fittings for GI pipes
 Presence of Leaks and other
defects
4. Tap Stand
 Stability of pedestal
 Condition of Faucets
 Stability of Concrete flat form
 Diversion canal
 Flow of water supply
5. Others, specify