Emergency Response Plan

Conex Petroleum Refining Company
Project Name 10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor LUTECH ENGINEERING FZ LLC Issued For Review and

Approval
Document No. Rev. 0 Date
EMERGENCY RESPONSE PLAN
PROJECT
10,000 BPD Petroleum Refinery at Free Port

Monrovia
July, 2019
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Lutech Engineering FZ LLC
Title Emergency Response Plan
Document No.
Project 10,000 BPD Petroleum Refinery at Free Port Monrovia
Contract No.
Client Conex Petroleum Refining Company
Contractor Lutech Engineering FZ LLC
Total No. of Sheets:
0
Rev Remarks Prepared By Prepared Checked By Checked Approved By Approved
No. Date Date Date
This plan can be amended as per client’s recommendations and signed by both the Parties.
CLIENT
Name
Designation
Date
Signature
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TABLE OF CONTENTS
Sr. No. Description

1.0 INTRODUCTION
2.0 SCOPE
3.0 GENERAL RESPONSE PROCEDURE
4.0 ROLES & RESPONSIBILITIES
5.0 EMERGENCY / FIRE ORGANISATION
6.0 RESPONSE PROCEDURES & MEASURES
7.0 RESOURCES FOR CONTROLLING EMERGENCY
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ANNEXURE
Annexure Description
No.
1.0 INCIDENT REPORTING FORMAT
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1.0 INTRODUCTION
Lutech is about to take up construction of New storage tanks as per API 650 for
storage of petroleum products, namely, TK 8 (Crude), TK 9 (Naptha), TK 10 / TK 11
(both Naptha), TK 12 / TK 13 (both AGO), TK 14 / TK 15 (HFO). Two more Service
Tanks will be constructed on HFO and AGO service namely, Tk 16 and Tk 17
respectively, necessary piping to Tanker discharge line header, BRV loading gantry,
using the existing Pump house area, necessary civil construction for Refining facility
like CDU, Boiler, Heat Exchanger, Furnace etc., integrating Tank Farm / Pump house
with Refining facilities and help erecting refinery facilities under the supervision and
guidance of M/s. V-Fuels, USA as per drawing / lay out, for M/s. Conex Petroleum
Refining Coy for their proposed 10,000 BPD Petroleum Refining at Free Port, Monrovia.
There would be additional activities like integration of New facility as stated above to
existing Conex PST Terminal that includes cleaning of TK 5 & TK 6 and related tie in
work after tank cleaning and gas freeing pipeline and Tanks cleaning done by Conex
PST. There are plan to tie in pipeline of Naptha and Gas Oil from ISBL to OSBL to that
with Mo Gas and Gas Oil Shipping line respectively to facilitate Export.
Shut down shall be required for integration of the existing facilities with the new
facilities which can be done on holidays based on the schedule to be provided by
Conex.
The project poses a challenge in terms of Health, Safety and Environment as the
construction has to be carried out in an existing oil terminal without disrupting day to
day operation of Conex PST terminal.
Considering the above, Lutech Engineering management has decided to develop an

Emergency Response Plan to meet any Emergency situation arising out of Construction
and related activities, despite having a sound Site Safety, Health and Environment
Plan as well as practices.
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This document explains the Basic Philosophy, Policy, Actions needed and Methodology
thereof to contain Injuries, loss of properties and damages to environment.
Imperatives of such a plan are to minimize the adverse effects of an accident and
restoration of normalcy at the earliest by providing measures to contain the incident
and limit the consequences.
Above objectives are sought to be achieved through following measures:
• Providing information to all concerned authorities regarding consequences of likely

emergencies.
• Warning and advising Site Engineer, Staff, Sub Contractor staff, plant personnel &
people likely to be affected.
• Mobilizing on-site and off-site resources.
• Calling up assistance from TM, CONEX PST / outside agencies.
• Initiating and organizing evacuation of affected people.
• Providing necessary First aid and other medical services as required
• Coordinated action taken by various agencies.
This Emergency Response Plan adopted will go a long way to control and contain
Injuries, loss of properties and damages to environment, in the event of an Incident,
under various circumstances.
The Lutech Engineering is committed to this Emergency Response Plan to put into
Practice in letter and spirit.
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2.0 SCOPE
The Scope covers-
• the identification of emergencies;

• the mitigation measures to reduce and eliminate the risk or disaster;
• the preparedness plans and actions when disaster or emergencies occur;
• the responses that mobilize the necessary emergency services including responders
like fire service, police service, medical service, ambulance, government as well
as non-governmental agencies;
• the post disaster recovery with aim to restore the affected area to its original
conditions;
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3.0 GENERAL RESPONSE PROCEDURE
It is expected that Lutech Engineering Project site has an established and well-
rehearsed plan of responses to an Emergency situation which may arise out of various
activities undertaken. It is our intention to provide guidance to make the Emergency
Response Plan effective.
• General Response Procedure
Site Management shall establish and train site personnel regarding emergency
response procedures.
Site Management shall maintain, as necessary, emergency response supplies and

equipment to meet emergency response needs.
The Engineers / Supervisors will notify emergency response personnel of

emergencies at the project site. The Construction supervisors will notify
emergency response personnel of emergencies at the project site.
The appropriate supervisor or responding personnel shall initiate the notification

process, which includes alerting Project Manager and or Terminal Manager of
Conex PST under whose jurisdiction Project work being undertaken who in turn
shall inform Ambulance, Port Authority / Police, Fire Service and / or others as
required.
Notify the following immediately:
o Project Manager
o Project Quality & Planning Manager
o Project HSE Manager / HSE Supervisor
The Project Manager will also inform Project Director about the Incident.
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If necessary, the Project Manager and or Terminal Manager will coordinate with
local Emergency Services and provide the following:
o Technical information about hazardous materials and products

o Technical information about equipment or mobile plant failure
o Quantity and / or size of hazardous materials or products
o Locations and methods of storage for hazardous materials or products
o Report known hazards of materials or products or process/ equipment handling
o Provide a copy of the Material Safety Data Sheet
Lutech Engineering site management will make Site Equipment, Fire-fighting

facility of Terminal and supplies including First Aid, Foam etc. available until the
emergency have been resolved.
• Immediate Response: Site Engineer / Site Supervisor Check List
o Contact Terminal Manager

o Contact emergency services, as needed
▪ Contact Project HSE Manager / HSE Supervisor

▪ Project HSE Manager to Contact Project Manager / Quality & Planning
Manager
▪ Initiate site control. Is site shutdown necessary?
▪ Account for all employees who will be at the Assembly Point
▪ Do not move potential evidence
▪ Direct all outside inquires to Corporate Spokesperson
▪ Post Security staff to restrict entry to site or direct emergency response
teams.
▪ Notify Conex Petroleum Refining Coy.
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• Site Action – General Response Procedure
1. Ensure the scene is safe before entering the area

2. Review site for hazards. Isolate hazardous area
3. Secure the site from further hazards, i.e., turn off utilities, remove hazardous
substances not involved, stop flows of product or water, etc.
4. Attend to the injured, render first aid
5. In case of Fire, use nearest Fire Extinguisher, if it is safe.
6. Inform Terminal Manager / Project Manager
7. Call emergency number - 911, if needed
Give the following information:
a. Name of person reporting the emergency

b. Nature and severity of the injury or illness
c. Locations and phone extension from which they are calling
d. Number of people involved
e. Directions to the site of the emergency
8. Secure and isolate incident site. Do not move anything that does not have to be
moved, only things to assist the injured or make the area safe. Make note of
those items that must be moved. For major incidents site emergency shutdown
is required
9. Take a roll call. Account for each site employee, vendor, owner’s rep., and
Sub-contractor employees
10. Keep only those on site who are essential in the recovery process. Release
those who are not needed and require them to leave the site
11. Establish first aid and evacuation areas, if needed.
12. Control site access through Security
13. Start investigation and reporting procedures
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• Emergency Preparedness Training
Employees and subcontractor management and employees shall be trained on the

subjects below as appropriate:
o Emergency Notification and Reporting Procedures

o Site Emergency and Evacuation Procedures
o Points of Assembly
o A site map shall be posted for all contractor and subcontractor employees,
showing the Points of Assembly locations
• Emergency Action Plan
Project Management will ensure the Emergency Action Plan is communicated to all
workers during orientation. Specific emergency procedures and emergency phone
numbers will be posted in site Office, near all telephones and on project bulletin
boards.
The plan shall be reviewed periodically by Lutech Engineering to ensure continued

accuracy and applicability. Daily Pre -Task Plans shall also address emergency
egress on a daily basis from each work area.
This is a project specific Emergency Action Plan communicating evacuation

procedures, specific alarms, and assembly points, should an emergency evacuation
become necessary because of severe weather, fire, hazardous chemical release,
explosion or other emergencies that could cause worker harm. The Emergency Exit
Route, Assembly Points (Primary and secondary) will be clearly marked.
It is each worker’s responsibility to familiarize themselves with evacuation routes,

alarms and assembly points in case an emergency evacuation of the work area is
required.
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The Role and Responsibilities of all stakeholders including Project Management,

Sub contractor Supervisor / worker will be stated in detail Emergency Response
Plan document which will be integrated with Terminal Emergency Response Plan.
• Evacuation
Exit signs shall be conspicuously posted along evacuation routes.
A signal or alarm shall be designated to initiate evacuation.
Personnel should de-energize / shut down tools and equipment and observe their
work area for fellow workers in need of assistance.
Observe stairs for safe passage before accessing.
Report any hazardous conditions that are known to exist within the work area to
his supervisor.
A site plan drawing will be developed for project’s evacuation plan. This drawing
will clearly identify the following:
o Building footprint
o Primary and secondary assembly areas
o Exits
o Fire alarm pull stations or air horn locations
o Site telephones
o Stairs
o Fire extinguishers
o Lutech project office
o First aid kit locations
o Emergency numbers
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• Medical Emergency
During the safety orientation, workers will be given information on how to summon
medical assistance in case of a medical emergency. Workers should know the
following information:
Emergency Phone Number: 911 (Police / Fire / Ambulance)

Project Address:
When reporting a medical emergency, the worker will state their name, the nature
of the emergency, the severity of the emergency and where assistance is needed.
A worker may be required to meet medical personnel and guide them to where the
emergency is located.
Please remember:
➢ Provide First aid/ Medical assistance including Hospitalization at the
earliest to the injured.
➢ Do not move an injured worker before medical assistance arrives unless
further injury is possible.
➢ Unconscious worker inside confined space only to be rescued by experts/
trained personnel.
• Fire Emergency
In case of a fire, workers will evacuate their work area immediately and report to
the pre-determined assembly area.
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IN CASE OF FIRE OR MEDICAL EMERGENCY:
Emergency Phone Number: 911

Alarm or Notification: Site specific:
Evacuation Route: Out the ground floor exit areas to upwind Assembly Points
Primary Assembly Point A: Is located at
Secondary Assembly Point B: Is located at
Utility Shutdown:
Gas if applicable Responsible Person:
Electricity if applicable Responsible Person:
• Severe weather
Should weather conditions such as Cyclone, severe thunderstorms, torrential rain

develop around work site or near the Project, Workers will follow the direction of
their Supervisor. At Monrovia, such weather condition does not prevail, other than
heavy rain during monsoon.
• Petroleum / Chemical Release or Explosion
Workers will immediately evacuate their work area upon hearing the alarm or
being notified of the emergency and ordered to evacuate. No worker is exempt
from evacuation even if the evacuation is a drill.
Workers are required to report immediately to their designated assembly point and
be accounted for. Failure to report may cause another to risk danger in an effort
to search for missing worker. Do not leave the project without prior authorization
from front-line supervision.
A Lutech employee will call for assistance from Terminal Manager. Any other
Chemical or Gas leakage or spillage will be identified in PMP
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• Incident & Injury Management and Reporting Policy:
In order to control and manage any incident on a Lutech Engineering project the
following measures will be followed:
o Lutech Engineering Supervision shall take control of the administrative

management of the incident. If a subcontractor is injured, Lutech Engineering
reserves the right to appoint a supervisor from the subcontractor to help keep
track of the injured person until a full release to work can be obtained.
Training will be completed with the supervisor of the subcontractor to insure
the best care be given to the employee.
o Each project will have Lutech and subcontractor personnel on-site during all
work activities that are trained in first aid and Cardiovascular Pulmonary
Resuscitation (CPR).
o All injuries will be reported to Lutech and subcontractor management
immediately. Written reports will be submitted to Lutech management during
the same shift.
o Subcontractors will submit a copy of a First Incident Report of Injury form (from
the Doctor to Lutech Management.
o In the event of an injury or property damage accident / incident, the
applicable Contractor Representative shall contact the Lutech Engineering
Supervisor to obtain an Incident Packet that will contain all of the applicable
forms and literature, including:
▪ Employee Injury Report

▪ Supervisors Investigation Report
▪ Root Cause Analysis Form
o All injuries, including first aid, will be reviewed by Lutech supervision to

determine how to prevent a repeat injury.
o Lutech Engineering’s supervisor and the subcontractor supervisor shall establish
a close working relationship with the injured person to ensure that all needs of
the injured employee are met, as well as the needs of the injury management
program.
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o All employees working on Lutech Engineering projects will follow the Return to
Work Policy in this manual. Each subcontractor shall be responsible for ensuring
their employees comply with this manual.
Light duty is a mandatory requirement on each project to help in the quick

recovery of the employee. Subcontractors will establish or follow the LUTECH Light
Duty program.
All means necessary will be provided to the injured employee to ensure a rapid
recovery and return to work processes. As a part of this plan, the injured employee
will be provided the opportunity to return to work as soon as possible on light duty
and transition to full duty upon medical full release from care.
Lutech Engineering, along with the subcontractor supervision, will work closely
with all medical doctors, and specialists in order to ensure close co-operation from
all parties in returning the injured employee back to full and normal duties as soon
as possible.
Lutech Engineering shall monitor all medical and other costs involved from the
injury to minimize and control the cost of providing necessary medical treatment.
As soon as an injured person has been removed from the scene, have someone
immediately secure the scene without disturbing physical evidence and take names
and phone numbers of all witnesses. If necessary, administer first aid until help
arrives. Strategically place employees to direct the emergency response team to
the incident. For emergencies requiring evacuation, each project will develop a
site-specific plan.
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• Incident Reporting:
All incidents covered under Level-I will be maintained by the entity for inspection
whenever called for inspection and Level-II and Level-III will be reported to the
Project Director / MD in the format specified including near miss incident. The
above report will be submitted within 48 hours after occurrence of the incidents or
any other reason triggering major incident. The Incident Report Format is given as
per Appendix C
LEVELS OF EMERGENCY DETAILS
S. No. Type of Emergency Effected Area Description of Emergency

1 Level - 1 (Minor) On site Earth cave in, Dislodgement of shell plate / roof plate, Mobile
Plant related damages, injuries; Minor electric shock
2 Level - 2 (Major) On site Major Petroleum line leakages, Confined space related fire /
explosion involving petroleum vapour, Mobile Plant related
major injuries / fatality, LPG cylinder leak fire- major
injuries, Plate / Scaffolding collapse - major injury / fatality,
Fall from Height - Major injury / fatality, Electric shock -
major injury.
3 Level - 3 (Major) Off Site Failure of Pipeline from Jetty during Tanker discharge for
Project activity-
Flash Fire / Pool fire
Agitation / forced entry by external group of people.
Natural Perils – Earthquake, Flood, Tsunami
Sabotage, Bomb Explosion / Threat
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Investigation report of all major incidents will be submitted to the Project Director
/ MD. An incident shall be treated as Major if any of the following occurs;
a. Fire for more than 15 minutes

b. Explosion / blowout
c. Fatal incident.
d. Loss above USD 5000
e. Cumulative man-hours lost more than 200 hrs.
f. Plant / Work shutdown / outage due to the incident
g. Level-III incident
• Root Cause Analysis:
A Basic Root Cause Analysis (RCA) involves a closer look at four criteria that may
have been a factor in the development of the conditions that led up to an incident.
They include:
Management:
Do we have: Policy enforcement, hazard recognition, accountability, supervisor

training, production priority, corrective action, proper resources, craft safety
training, hiring practices, maintenance, adequate staffing.
Employee:
Was the employee: Following procedure, training, previous injury, mental ability,
physical capacity, equipment use, short cuts, PPE worn, safety attitude.
Equipment:
Do we have: Proper tool selection, tool availability, maintenance, tool guarding,

visual warnings.
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Environment:
What About: Site layout, chemicals, temperature, weather, noise, radiation,

terrain, vibration, ergonomics, lighting, biological influences, and ventilation.
• Termination of Emergency
i. Termination activities will concentrate on giving accurate information to

people who need it most especially employees, neighborhood, Port Authorities,
Govt. Authorities engaged in offsite emergencies, and will begin as soon as the
emergency phase of the operation is completed.
ii. The termination of emergency will be declared through siren as per the Siren
Code defined by industry in case of Level - I and II. For Level-III emergency,
termination of emergency will be declared by Port / Govt. Authority through
appropriate mode of information transfer to reach each and every one.
The Emergency Response Plan of Project Site will be integrated with that of
existing Conex petroleum Refining Coy’s Terminal, wherein Terminal Manager will
coordinate with Port/ Govt. Authority for Level III Emergency.
• Emergency Recovery Procedure
Business / work activity restoration planning is as important as having an

emergency response plan. All the management personnel need to be involved in
bringing the operation of Project site to normalcy after an emergency has
occurred. This involves an emergency response planning and follows up.
The Project Manager will be completely responsible for restoration of site.
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After the emergency, the following activities will be carried out in detail by the
concerned coordinator.
a. Information to statutory authorities, as needed.

b. Incident investigation.
c. Damage assessment.
d. Salvage of Equipments, products, de-contamination, clean up and restoration.
e. A detailed report will be prepared based on the entire experience of the
incident, including restorations, limitations and lessons learnt.
f. Ambient air / water monitoring at the site as well as 5 km radius of the
Terminal site by State Pollution Control Authority to determine the
contamination level affecting health.
• Classification of Fire:
Fire is classified basically on the basis of the combustible material involved:
Table: CLASSIFICATION OF FIRES
Type of Fire Materials Involved

Class ‘A’ Fire Ordinary combustibles as Wood, Cloth, Rubbish, Plastic, Paper.
(Combustible Solid)
Class ‘B’ Fire Inflammable substances as Oil, Mob, Benzoyl, Solvent etc. And also, all the fires,
(Combustible Liquid) which occur in fast and vapour.
Class ‘C’ Fire Fire involving gases i.e. LPG, CNG, Synthetic gas, Hydrocarbon Gases etc.
(Combustible Gases)
Class ‘D’ Fire All Combustible metallic fire, Potassium, Magnesium, Sodium etc.
(Combustible Metal)
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Note:
1. For fires of Electric type, use only CO2 or dry chemical fire extinguishers to
extinguish fire on or around electrical equipment. Do not use water or foam.
2. Do not extinguish a gas fire until the source of fuel has been cut off to avoid an
explosive mixture being formed.
3. Suitability of Fire Extinguishers
4.0 ROLES & RESPONSIBILITIES
First Responder: Anyone noticing an Emergency situation or Fire
• Shout for Help. Shout “Fire”, “Fire”, in case of fire

• Try to help the victim, if the situation is safe
• Try to extinguish the Fire with Fire Extinguisher available near-by, if the same is
safe, for fire scenario
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• Inform Site Engineer / Supervisor / Security guard on duty and or CONEX Terminal
Control Room
Role of Project Manager
Role:
Project Manager is Emergency Response Group Leader in Project site and coordinates
on site Emergency Response. He will maintain close liaison with Terminal Manager,
Project Director and Regulatory authorities.
Responsibilities:
• Assessment of Situation, declaration of emergency and activation of the action

plan.
• Mobilization key personnel at respective locations
• Depending on seriousness of the emergency, seek assistance Port Authority, LPRC
& external agencies like Police, Fire Service, Hospitals etc. In consultation with
Terminal Manager
• Exercise control of the unaffected areas.
• Continuously review and monitor the emergency situation.
• Direct shutdown of Site activities and evacuation of personnel as and when
necessary.
• Ensure that injured are receiving prompt medical treatment, take stock of
casualties, if any and that relatives are properly informed / advised.
• Ensure correct accounting and position of personnel.
• Arrange for chronological records of the incident / emergency.
• If emergency is prolonged, arrange for replacement of emergency handling
personnel.
• Authorize statements to external agencies, media as per coy policy.
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Role of Quality & Planning Manager
Role:
Support affected area Site Engineer/ Supervisor and all Emergency personnel as
needed
Responsibilities:
• Inform Terminal Manager / Project Manager

• Call emergency number - 911, (Fire Service, Ambulance, Police, Port Authority,
ISPS- if needed)
Give the following information:
o Name of person reporting the emergency

o Nature and severity of the injury or illness
o Locations and phone extension from which they are calling
o Number of people involved
o Directions to the site of the emergency
• Secure and isolate incident site. Do not move anything that does not have to be
moved, only things to assist the injured or make the area safe. Make note of those
items that must be moved. For major incidents site emergency shutdown is
required
• Take a roll call. Account for each site employee, vendor, owner’s rep., and Sub-
contractor employees
• Keep only those on site who are essential in the recovery process. Release those
who are not needed and require them to leave the site
• Establish first aid and evacuation areas, if needed.
• Control site access through Security
• Support Rescue Team from Terminal
Responsibilities of HSE Manager / HSE Supervisor
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• Support Fire / Emergency combat team from Terminal

• Advise about nature of emergency, action required to Fire / Emergency combat
team
• Keep close coordination with Project Manager / QAP Manager
• Position necessary PPE, other equipments for rescue operations
• Render technical guidance and logistics to rescue personnel.
• Liaise with QAP Manager for Transport / Logistic / Paramedic support.
• Ensure that casualties are promptly sent to first aid Centre / Hospital.
Responsibilities of Site Engineer (Civil / Mechanical / Electrical):
• Ensure the scene is safe before entering the area

• Review site for hazards. Isolate hazardous area
• Secure the site from further hazards, i.e., turn off utilities (Electricity, Water, Air
etc.), remove hazardous substances not involved, stop flows of product or water,
etc.
• Attend to the injured, render first aid
• In case of Fire, use nearest Fire Extinguisher, if it is safe.
• Inform Project Manager / HSE Supervisor and or Terminal Manager, CONEX PST
• Mobilize equipment / fire-fighting material, as needed.
• Support Fire / Emergency combat team from Terminal
Responsibilities of Security Staff at Gate:
On receipt of emergency / fire information he / she shall immediately act as follows:
• Sound the local siren / alarm to raise the emergency / fire alert. The name of
informer if any, time of alarm, time of turnout of fire / emergency, Crew &
Location and type of fire/ emergency to be recorded.
• Inform the Security staff at main entrance of the CONEX Terminal over Walkie-
talkie for necessary assistance that will raise Emergency / Fire alarm by Siren.
• Inform the Project Manager, Terminal Manager, QAP Manager, Site Engineer, HSE
Supervisor over phone.
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• Attend all telephone calls and take any further action as advised by
Project Manager.
• Ensure that the Gate is always manned
• Keeps an account of People / Vehicle coming in/ out. Only Emergency related
people and Vehicle should be allowed.
• During Off shift, inform State Emergency service: 911 for assistance, if needed.
Generally, TM/ PM will coordinate with State Emergency services.
Responsibilities of Fire / Emergency Combat Team: Team Leader- Site engineer (Civil
/ Mechanical / Electrical)
• Fight fire with 9 Kg DCP / 4.5 Kg CO2 Fire Extinguisher available nearby.
• Team leader to guide combat team for speedy action and keep members on
upwind
• Team leader to ensure availability of back up men and firefighting materials.
Responsibilities of Auxiliary Team: Team Leader - Manager Quality & Planning
• To do prompt communication with Terminal Manager, PFSO as needed

• To ensure security is positioned at gate and allow entry for people and vehicle
meant for Emergency only.
• Arrange for transport for evacuation, if needed
• To arrange for sending out Transport vehicle, mobile plant etc., if situation
warrants
• To arrange for Ambulance and Hospitalization
• To arrange for additional stand by man-power and fire-fighting materials in
coordination with Terminal Manager.
• To arrange for essentials like Medicine, Water etc
• To coordinate with Project Manager
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Responsibilities of Rescue Team: Team Leader - HSE Supervisor
• To rescue injured from Incident spot to First Aid area or Medical Room
• To provide First Aid through trained First Aider
• To ensure that every person from Office has reached Assembly Point.
• To direct others (not part of Emergency Organization) to Emergency Assembly
Point and arrange Head count.
• To coordinate with Project Manager/ QAP Manager
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5.0 EMERGENCY / FIRE ORGANISATION
At Lutech Engineering, Safety, Health and Environment are everyone’s responsibility.

As a condition of employment with Lutech Engineering, all employees are accountable
to adopt safety as a value and comply with the Best Practices of the highest level of
Safety, Health and Environment Standards and Guidelines. Therefore, every staff is
part of Emergency Response Plan Organization.
Role of key personnel is clearly defined to avoid confusion and to meet the emergency
effectively. The Project Manager will be responsible for effective control of an
Emergency at site. Since, the site is located within the Terminal, the Conex PST
Terminal Manager, being the custodian of entire premises has overall responsibilities
for effective control of Emergencies in Conex premises including the Project site.
The Project Manager will seek assistance from Terminal manager for any Fire /
Emergency arising out of Project activities, that includes excavation, erection,
installation, Hot work (welding / gas cutting / grinding / sand blasting / heating etc.),
working at height, use of Mobile Plants, storing / handling of fuel for DG / Mobile
Plants, Painting, transportation of materials, transport Vehicles etc. Such assistance
includes Fire Extinguishers, Foam, Fire water hydrant points, Water / foam Monitors
on FW network, operating FW pumps and Safety equipment’s like Self Contained
Breathing Apparatus, Explosimeter, Fire Proximity Suit, Resuscitator, Stretcher, Oil
containment Boom, transport vehicle etc. and expertise in terms of competent and
experienced man power in Fire combating, Rescuing, First Aid etc.
The onsite Emergency Organization Chart is given as under and will be applicable
during on shift or working hours, wherein Terminal Manager / Project Manager
assumes responsibility. A separate Organization chart is furnished which covers off
shift Emergency Organization Chart wherein, Security Supervisor / Security
Commander assumes responsibilities.
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Security Commander is to inform Project Manager over phone about any Emergency
arising during off shift. In case of emergency Level II and Level III, the Terminal
Manager / Project Manager are to take Charge of the situation. In other words,
Security is responsible for Level I emergency handling during off shift.
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Figure: HSE ORGANISATION
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EMERGENCY/ FIRE ORGANISATION CHART- ON SHIFT
Site Combat
Team
Emergency/ Fire Chief

Site Auxiliary Terminal Manager
Team
Project Emergency Chief

Site Rescue Project Manager
Team
Emergency Rescue Team

Auxiliary Team
Combat Team
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EMERGENCY/ FIRE ORGANISATION CHART- OFF SHIFT
Site Combat
Team: Security 1
&2
Emergency/ Fire Chief
Security supervisor
Site Auxiliary
Team: Security 3
Project Emergency Chief

Security Commander
Site Rescue Team:
Security 4
Auxiliary Rescue Team:
Emergency
Team: security security 7
Combat Team:
6
security
1,2,3,4&5
Security Commander is to inform Project Manager over phone about any Emergency arising during off shift. In case of emergency Level II and Level III,
the Terminal Manager / Project Manager are to take Charge of the situation.
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6.0 RESPONE PROCEDURES & MEASURES
Containing the consequences of an emergency requires well-planned and documented

procedures to ensure prompt response and coordination among various task groups.
The following response procedures as prevalent in the location are carried out during
emergency.
Fire at Jetty end
Fire may take place due to leak / rupture of pipeline carrying product in Tanker
Discharge line. Fire in Tanker, Exchange pit, hammering of defective valve or use of
sparking tool. In the event of such situation following action shall be taken:
• Fire has to be attacked promptly with the nearest available extinguishers before it
has a chance to spread. Alarm should be raised.
• All unloading operations, if any, should be stopped at once. Pumps have to be
turned off, hoses be removed, and all the valves should be closed without much
delay.
• Tanker Master to be informed for stop pumping
• DCP coupled with sand should be discharged to extinguish the fire.
• Water monitors / jets need to be used to cool the Tanker and adjacent pipelines,
as needed. Apply foam to extinguish the fire
• Inform Port Authority, Fire Service / PFSO for assistance
• Inform China Union to enable them to take precautionary measures including
stopping of operations.
• If the pipeline leaks, then foam should be applied gently at the affected area. In
the same time, the above steps shall also be taken care of.
Electrical Fire
• Cut-off power supplies by switching off the mains.

• Apply DCP, CO2 Extinguisher or dry sand. Do not use water.
• Call for outside help.
• Inform as per instruction of Emergency Response Plan.
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• Prevent spreading of fire.
Fire at tank vent or top man-hole
• A fire at the vent will not normally flash back into tank and explode if the tank
contains product.
• Close all valves since any removal or product will result in air being sucked inside,
resulting in flash back and explosion.
• Close manhole covers of other tanks if they are open.
• Cool the tank with water jet.
• Smother the fire by putting on manhole cover or cutting off flow of vapors with
damp rags, gunny bags.
Fire at leak in Pipelines
• Fire at small leak in pipelines must be attacked promptly with the nearest fire
extinguishers.
• Shut-off the flow of Oil in the lines by closing valves and by stopping pumping, if
any.
• Cover the Oil pool with sand and build up the sand / earth so as to cover the leak.
• Put foam on the burning oil pool.
• Build earth dykes around the oil pool to prevent spreading of burning oil.
• Drain out the contents of Pipeline between closed valves to avoid bursting.
• Cool the adjacent structures.
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Bursting of Gasket / Leakage through joints (during commissioning)
• Stop pumping.
• Stop flowing of Oil from drain. Keep oil within limited area. Build earth dykes.
• Close line valves.
• Dig pits to collect oil.
• Salvage the product.
• Action to repair / replace.
Natural Calamities: High Wind / Storms / Cyclone
• All structure / buildings have been designed to withstand cyclones, storms and
hence not much damage is anticipated.
• No temporary structure / shed during Storm / Cyclone season at Project site
• Switch off all connections.
• Stop all Construction activity.
• Bring all vehicles to a halt and ensure that hand break is applied, kept at neutral.
• Avoid going on the top of high structures.
Lightning
• Fire / Explosion in the tank containing product

• Release of petroleum product / oil.
Action Plan

• Inform all as per Emergency Response Plan.
• Stop all construction activities
• Bring all vehicles to a halt and ensure that hand break is applied, kept at neutral.
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Earthquake
• Fall of structure / building

• Fire / explosion.
• Release of POL.
Action Plan

• Inform all concerned.
• Stop all operations / activities.
• Bring all vehicles to a halt and ensure that hand break is applied, kept in neutral.
Bomb Plantation
• The person noticing an unidentified object something like bomb should bring it to
the notice of the nearest available officer.
• The Engineer / Supervisor should observe the same from a distance and raise alarm
to declare emergency in the terminal.
• The area should be cordoned off and nobody should be allowed to go near the
object.
• PFSO, Police and Fire Service to be informed as per instruction of Works Controller
• On arrival of Police and fire service, rescue team in charge to bring them to the
spot after the bomb is diffused or found to be hoax, all clear signal should be
given.
Spillage / Fire during Commissioning
• Stop pumping operation.

• Close both downstream & up stream mainline valves.
• Leak / Burst site, if any, to be isolated from nearby area.
• Flow or product to nearby area to be stopped by making dykes around the oil pool.
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• In case of Tank overflow or leakage in dyke area, ensure that dyke valve and fire
break wall valves are closed
• Use foam for fire or blanket spilled oil by foam
• Adjacent area or tanks to be cooled as needed.
• Drain out the Oil safely in empty drums / tankers or collect oil through Oil Water
Separator.
• Repair of mainline, restoration of fittings / tanks as per requirement.
Evacuation Plan
• When the emergency message is received, all personnel should ensure that nearby
personnel are aware of the emergency, quickly shutdown operating equipment,
close the doors and exit the building using staircase / work site.
• All personnel should know where primary and alternate exits are located, and be
familiar with the various evacuation routes available.
• When officially told to evacuate, leave by the nearest exit and alert others to do
the same.
• Once outside, move to the assembly point designated for the plant/ Project site.
Stay there until an accurate head count has been taken.
• Keep streets and walkways next to exits clear for emergency vehicles and
personnel. Keep the street side of buildings clear so that emergency equipment
can reach buildings / work site.
• Do not return to an evacuated plant / building until & unless directed to do so by
the Fire & Safety / Emergency Department personnel.
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7.0 RESOURCES FOR CONTROLLING EMERGENCY
In order to meet all possible emergencies, adequate number of resources and systems
has been provided as per identified Risk level at the CONEX PST Terminal and also in
compliance with requirements as per NFPA 30.
Details of Fire Fighting Facilities Available at Site:
Sl. Equipment Name Capacity Quantity available with

No. Terminal Project Site
1. Diesel Engine Driven Pump 650 Cu M/Hr. 3
2. Jockey Pump 20 Cu M/Hr. 2
3. Closed Grid type Pressurized Hydrant Yes
network covering entire installation @
7 Kg/Sq Cm at hydraulically remotest
point
4. Methodology of hydrant network Auto mode
5. Fire Water storage tank 2800 Cu M 1
6. Fire Water storage tank
7. Fire Hoses 63 mm 48
8. Stretcher 1
9. Jet Nozzle 36 Cu M/Hr. 20
10. First Aid Box 2 1
11. Siren 1 KM 1 (Electric) 1 - Hand
12. Dry Chemical Powder Extinguisher 9 Kg 50 2
13. DCP 6 KG Extinguisher 6 Kg 14
14. Foam 6 KG Extinguisher 6 Kg 2
15. CO2 2 Kg 2 Kg 10
16. CO2 (4.5 Kg) 4.5 Kg 12
17. CO2 5 Kg 5 Kg 18
18. Total Hydrant Point / Monitor Double hydrant 18 Hyd Pt., 8 + 10
(Foam Mon.)
19. AFFF Concentrate Cu M 10
20. Foam tank Cu M 10
21. Foam Branch Pipe 2
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Fire Tender:
There are 4 numbers of Fire Tender available in the area:
The services of this Fire Tender can be obtained during Emergency.
LPRC: 2 Nos
National Port Authority: 1 No
State Fire Service: 1 No
Other Safety Equipment’s:
The equipment’s like Excavator, Mobile Crane, Mobile Elevated Boom / Platform,
Front Loader, Dumper, Welding, Gas Cutting machines at the Project sites generally,
whose services can be sought during Emergency.
Windsocks:
Windsocks are installed for knowing wind direction during emergency.2 numbers of
Wind Socks have been installed at strategic locations.
First Aid Details:
There are 3 number of First Aid trained personnel available with Terminal / Project
site. One number of First aid Box provided with Project Site Office apart from two
available with PST Terminal.
First aid is the provision of initial care for an illness or injury. It is usually performed
by trained personnel to a sick or injured person until definitive medical Treatment can
be accessed. Total 3 No. of employees underwent First aid training program.
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INSTRUCTIONS TO FIRST AID PROVIDER
a. Gather information as to how the accident or illness came about.

b. Look out for signs such as swelling, bleeding, immobility etc.
c. Look out whether the victim feels thirst, nausea, cold, pain, numbness etc.
d. Pay special attention to severe bleeding, failure of breathing and shock.
e. Arrange for speedy removal of the victim to proper medical care.
DO’S AND DON’TS OF FIRST AID
a. Do the first thing first quickly, quietly and calmly.

b. Stop severe bleeding, if any.
c. Administer artificial respiration if required and continue it till the doctor arrives.
d. Treat for shock.
e. Boost up the morale of the victim to lesson his anxiety.
f. Unless required don’t remove clothes.
g. Don’t try to achieve too much
h. Don’t soak a victim to wake him up.
i. Unless victim complains of cold, don’t wrap with blanket or coat
FIRST AID FOR SPECIFIC ACCIDENT OR ILLNESS
Treatment for Shock
• Keep patient warm.

• Keep head lower than feet
• Cover with blankets or coats
• Give hot coffee or hot tea
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Heat Exhaustion
Signs to look for:
Fatigue, irritability, headache, feeling of faintness, cold, clammy skin and a lot of
perspiration
What to do:
• Person should be made to lie down in a cool, shaded area or an air-conditioned

room. Raise feet.
• Massage legs towards heart.
• Give cold salt-water, (½ teaspoon to ½ glass of water), or cool sweetened drinks,
especially iced tea and coffee, every 15 minutes until person recovers.
• Do not let person sit up, even after feeling recovered. Person should rest for a
little while longer.
Treatment for Fainting
• Place victim in lying down position with head lower than the rest of the body.
• Loosen clothing around neck
• Ensure plenty of cold air
• Sprinkle face and chest with cold water
• Put smelling salt or ammonia to nose
• Rub limbs towards body
• Give stimulates which victim can swallow.
Treatment for Sprains
• Ensure absolute rest for victim till the arrival of doctor.

• The affected joint should not be used.
• If possible, elevate the affected joint.
• Apply clothes wrung in cold water or shower the joint with very cold water.
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Treatment for Ordinary Wounds
• Prevent touching of the wound

• Don’t apply ordinary water since it may contain infectious germs.
• Don’t use strong antiseptics like dichloride or mercury or carbolic acid.
• Cover the wound with several layers of sterile gauze and bandage firmly but not
tightly.
• Call the doctor as early as possible.
Treatment for Burns and Scalds
• Place several layers of sterile gauze over the burn; saturate with 5 per cent tannic
acid solution if available and apply bandage.
• For serious burns on the body remove all clothing carefully and treat as per first
treatment.
• If there are signs of collapse keep the victim warm and give sips of warm coffee or
warm tea if not unconsciousness.
Treatment for Gas Poisoning
• In all cases of gas poisoning, call the doctor at once.

• Remove the victim to fresh air if possible.
• Put the victim on a bed in a comfortable position and ensure that he is quiet and
composed.
• In case of unconscious victim and difficulty in breathing, administer artificial
respiration at once.
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Table: FIRST AID DETAILS
S. No. Item Quantity, Nos.

1. Small Sterilised Dressings Available
2. Medium Sterilised Dressings Available
3. Large Sterilised Dressings Available
4. Large Sterilised Burn Dressings Available
5. Sterilised Cotton Wool (15 Gms) Available
6. Antiseptic / Centrimide (1%) Solution Available
7. Mercurochrome (2%) Solution Available
8. Sal-Volatile (Dose Mode of Administration) Available
9. Scissors 2
10. Adhesive Plaster (6 cms X 1 M) 2
11. Adhesive Plaster (2 cms X 1 M) 3
12. Sterilised Eye Pads NIL
13. Aspirin / Any Analgesic Available
14. Polythene Wash Bottle (For Washing Eyes) 2
15. Roller Bandages (10 cms Wide) Available
16. Roller Bandages (5 cms Wide) Available
17. Triangular Bandages NIL
18. Tourniquet NIL
19. Splints NIL
20. Safety Pins 2 Packets
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EMERGENCY PHONE NUMBERS
Name Position Number

Mr. Timothy M. Sudue PFSO / NPA 0778592101
Mrs. Siah Gbozee NPA Fire Chief 0886270411
Mr. Manyango Borzie China Union PFSO 0777423441
Ms. Samira Kazouh General Manager Conex PST 0880609656 / 0770412000
Mr. Debasis Terminal Manager Conex PST 0770483978
Mr. Gopa Kumar Project Manager 0776100096
Mr. Adarsh Quality & planning Manager 0776101222
Mr. Talib Sidi Operation Manager Conex PST 0770110221
Mr. Surab Maintenance Manager 0770067060
Mr. Gesler Murray Safety Officer 0886695924
Mr. Emmanuel Kreku Fire Chief of Srimex 0776791424
Mr. Richards PFSO Conex 0886444836 / 0776260468
Mr. Chris Menephar Safety Officer Conex 0776093118
Mr. James Opoku Project Manager, Conex Project 0778689900
Police Emergency Response Unit 0770800125/ 911
Police Emergency National Operation Center 0770800990 / 0770800911
Shree Krishna Clinic Administrator 0881104345
Alfred Boygboe Ambulance Driver 0777843252
National Fire Service 0776600304 / 911
Edwards Thomas Liberia Maritime Authority 0777510427
Logan Davis Liberia Seaport Police 0777512357
0886512357
Dr. James Kollie Liberia Maritime Authority 0776439759
Mr. Bobby Brown Dy. MD, LPRC 0776102503
Mr. Usman Mgr. HSE, LPRC 0777280850
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LUTECH ENGINEERING INTERNAL EMERGENCY NUMBERS
If an Incident Occurs or Someone is in Distress, Immediate Response is Required.
Sr. Name & Designation Phone Numbers

No.
1 Mr. Gopakumar - Project Manager 776100096
2 Mr. Nestor – Asst. Project Manager 881747599
3 Mr. Adarsh – Planning Manager 776101222
4 Mr. Saikanth – HSE Manager 775270595
5 Mr. Sajesh - Electrical Engineer 776102111
6 Mr. Abdul – Mechanical Engineer 778384244
7 Mr. Sandip – Civil Engineer 776100098
8 Mr. Jitesh – Store Manager 778100589
9 Mr. Navaneesh - Accounts Manager 776100097
10 Mr. Rajeshwar - Finance Manager 770190607
11 Mr. Rumi - Safety Officer 776101117
12 Mr. Joel - First Aider 778080482
13 Mr. Christopher – Store-Keeper 776755684
14 Mr. Gofee – HR Manager 777419875
15 Mr. Martin - Driver 776101116
16 Mr. Steven - Driver 776101115
17 Mr. Harryson - Driver 776101114
18 Mr. Emmanuel - Driver 775270586
19 Mr. John - Civil Supervisor 775817508
20 Mr. Gulab - Electrican 778575307
CORPORATE OFFICE: LUTECH ENGINEERING CONTACT NUMBERS
Sr. Name & Designation Phone Numbers

No.
1 Mr. Vijay Krishna, Managing Director 233-277331102
2 Mr. A. K. Ray, Project Director 91-9560825788
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ANNEXURE I
INCIDENT REPORTING FORMAT
1. Organisation 2. Sector
3. Location 4. Incident Sr. No.
5. Date of Incident 6. Time of Incident
7. Major / Minor / 8. Report - Preliminary /
Near miss Final
9. Fire / Incident 10. Duration of Fire –
Hrs./Min
11. Type of Incident with loss of life / injury, Fire, Explosion, Blowout,
Electrocution, Fall from Height, Inhalation of Gas, Driving, Slip / Trip,
Others, NA
12. Location of Incident (Name of Plant / Unit / Area / Facility / Tank Farm /
Gantry / Road / Parking Area etc.)
13. Whether Plant Shutdown / caused outage of the facility? Yes / No
14. Fatalities nos. a. Employees = b. Contractor = c. Others =
15. Injuries nos. a. Employees = b. Contractor = c. Others =
16. Man - hours Lost a. Employees = b. Contractor = c. Others =
17. Direct Loss due to the incident (Rs. In Lacs). Loss to Equipment /
Machinery as per Insurance Claim etc.
18. Indirect Losses: Through put / Production Loss, etc.
19. Status of the Facility: Construction / Commissioning / Operation /
Shutting down / Turn around, Maintenance / Start-up / Any other.
20. Brief Description of the Incident including post incident measures. (Attach
details in separate sheet).
21. Whether similar Incident has occurred in past at the same location. If yes,
give brief description of the incident and attach details in separate sheet.
22. Whether Internal Investigation has been completed. If no, likely date by
which it will be completed
23. Whether internal investigation report (Major
Incident) has been submitted to PNGRB. If no,
likely date by which it will be submitted.
24. Cause of the Incident (Tick the most relevant cause preferably one, maximum two).
A. Deviation from Procedure I. Not using the PPE
B. Lack of Job Knowledge J. Equipment failure
C. Lack of supervision K. Poor design / Layout etc.
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D. Improper Inspection L. Inadequate facility

E. Improper Maintenance. (Mech. / Elec. / Inst) M. Poor House Keeping
F. Improper material handling N. Natural Calamity
G. Negligent Driving O. Pilferage / Sabotage
H. Careless walking / climbing etc. P. Any other (give details)
25. Cause of leakage - Oil, Gas or Chemical (Tick one only)
A. Weld leak from equipment / lines E. Leakage due to improper
operation
B. Leak from flange, gland etc. F. Leak due to improper
maintenance
C. Leak from rotary equipment G. Normal operation -
Venting / draining
D. Metallurgical failure H. Any other
26. Cause of Ignition leading to fire (Tick only one cause)
A. Near to hot work F. Static Electricity
B. Near to Furnace / Flare etc. G. Hammering / Fall of
object
C. Auto – ignition H. Heat due to Friction
D. Loose electrical connection I. Lightning
E. Near to hot surface J. Any other (pyrophoric
etc.)
27. Was the incident Avoidable? (Yes / No)
28. The incident could have been avoided by the use of / or by; (Tick the most relevant point preferably one,
maximum two)
A. Better supervision F. Personal Protective
Equipment
B. Adhering to specified operating procedure G. Better equipment
C. Imparting Training H. Management Control
D. Giving adequate time to do the activity I. Adhering to specified
through proper planning. maintenance procedure
E. Adhering to the work permit system J. Adhering to specified
Inspection / Testing
procedures.
K. Any other information;
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Guidelines for filling the Incident Report:
1. All Major, Minor and Near miss incidents will be reported in the quarterly report.
2. Incident Reporting form will be filled up for all Major, Minor and near miss Incidents.
3. Summary report will be enclosed with every quarterly report.
4. Investigations will be carried out for all Major, Minor and Near miss Incidents.
5. Investigation report of all Major incidents will be submitted to PNGRB. An incident will be
treated as Major if any of the following occurs;
• Fire for more than 15 minutes

• Explosion / Blowout
• Fatal Incident.
• Loss above USD 5,000.
• Cumulative man hours lost more than 200 hrs.
• Plant Shutdown / Outage due to the incident
• Level III incident
6. Loss time Incident will be monitored till the affected person joins duty. In case the
affected person is yet to join the duty, then the status of report submitted will be
preliminary. Final report against the same incident will be sent once he joins duty and
the man - hours lost are known.
7. All columns must be filled up.
8. For any additional information use separate sheets as required.
9. Immediate reporting of incident through mail / telephone shall continue as per the
prevailing system.
Signature:
Name:
Designation of the Occupier / Manager:
Page 47 of 47

Emergency Response Plan

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Conex Petroleum Refining Company

Project Name 10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA

Site Contractor LUTECH ENGINEERING FZ LLC Issued For Review and

Document No. Rev. 0 Date