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PROJECT REPORT

SUBMITTED TO:
Ms. Catherine Mercado
SUBMITTED BY:
Bandula, Froilan
Carimat, Diane R.
Da-anoy, Colleene
Ferrer, Marian Klaine
Madlangbayan, Romaniel
Mamador, Princess Rhea
Malamug, Michael
Shiwa, Tristian
Tabora, Carl James Rafael
SCHEDULE:
TTH (5:00 PM – 6:30 PM)
I. DEFINITION
PROJECT REPORT
Project report is a written document that contains detailed information of
a proposed project of a business. It is a thorough plan of action and an
analytical study consisting information on economic, technical, financial,
managerial and production aspects that serves as a basis to know the
economic viability of the proposed project. Various stages for setting up of the
industry and methods are also included in the project report. Through this
report, a company can evaluate their capacity for an investment or any
proposed projects.
II. PURPOSE / BENEFITS
There are some purpose or benefits of Project Report such as:
a. SERVES AS A MASTER PLAN
A Project Report serves as a business plan indicating the objectives or
goals of the businesses and specify in details on how objectives are going to
achieve at various stages of the businesses.
b. DESCRIBE DIRECTION / ROAD MAP
A Project Report is like a Road Map, it direct enterprise in which business
should go in order to obtain goals.
c. SHOWS FEASIBILITY
It shows the probability of achieving the goal in the project and if the the
project is feasible from different angles – economic, financial, commercial can
be determined while preparing a project report.
d. FORESEES REQUIREMENTS
A project report helps business to determine what resources needed for
the implementation of the project such as the raw materials, msn power,
finance, infrastructure facilities and many more. It enables the business to
foresee requirements in advance that can help business to take suitable
decisions for the business.
 e. HELPS IN DECISION MAKING
Project Report helps to anticipate problems in advance that helps
business to take an action of decision making on how to solve the said
problems. Thus, it helps to visualize action tasks also.
f. PAVES WAY FOR FINANCIAL ASSISTANCE
Project report helps to determine the desire capital needed to finance
the project. By this, it helps to submit to financial institution how much that the
business needed to borrow to finance certain projects of the business.
g. ASSESS PROFITABILITY
Project report assesses the demand potential of proposed product,
works out the cost of capital invested and operational cost and the expected
profitability of the project.
h. TO EVALUATE ORGANIZATIONAL GOALS
A project report helps to evaluate the organization objectives, to what extent
they are achievable. For this purpose, a business is expected to consider the
input data, analyze the data, predict outcome, choose best alternatives, take
action and measure results with prediction.

III. GUIDELINES ON HOW TO WRITE A PROJECT REPORT

1. Decide the Objective

Determine the purpose of the report. Is it intended to inform, explain, recommend,

or to persuade? Have a clear objective from the beginning to ensure that you are
focused so it would be easier to engage the readers.

2. Understand Your Audience

In writing a project report, the audience should be considered. Tailor your

language, use of data, and the supporting graphics to be used for the audience to easily
understand the content. It should also be precise to avoid misunderstandings.

3. Report Format and Type

 Pay attention to pagination, fonts, spacing and margins, page number, spelling,
and etc. Make sure that informations are arranged logically and the structure is
balanced. Everything should be well-organized.

4. Gather the Facts and Data

Facts and data to be included should be based on facts and not a mere opinion of
the author. Create and add illustrations to help the audience understand the context.
Be careful not to abuse usage of diagrams and figures. Use only if it’s needed. For
some instances, special graphics can also be used for presentation.
5. Structure of the Report
The following are the essential components of a report:
 Executive Summary- it summarizes the long content of a document and highlights
the most important aspect of the material. The executive summary should be
written after the project report is completed.
 Introduction- it should introduce the main topic in context, the problem, and the
purpose or motivation in undertaking such project. Methodologies or theories, if
any, shall be included in this part.
 Body- the main section of the report where the data collected, analysis and
interpretation will be discussed. Illustration and graphs should be provided along
with description in order for readers to better understand it.
 Conclusion- the conclusion is inferred from the findings in the body part of the
report and where recommendations will be presented to the readers based on the
result or outcome of the project.
6. Readability
It must be presented in a manner where the audience may easily read and
understand the report. For example, breaking up a long part of the text, usage of simple
words, etc..
7. Edit
Proofread the whole report to check if there are any revisions need to be done.
Have someone who is more experienced to read the report in order to point out any
mistakes that can still be corrected.
 IV.CHALLENGES IN THE REPORT
1. Keeping Teams on the same Page
This is especially faced by a group which consists of many members. In order to
be on the same page, each member should know exactly what’s going on, what
they need to do, and what each of them is working towards.

2. Poorly Defined Goals and Objectives

The project managers and team members might not be knowing what exactly to
expect from the project. If the goals and objectives are not clearly defined, the
project is doomed to fail. When no one is aware of the whats, whys and whens of
the project, what will follow is a lot of confusion and chaos.

3. Unrealistic Deadlines
In a competitive world, there are instances where the deadlines given are not
realistically attainable with the given resources and manpower. This is when the
team makes a desperate attempt as to finish the project in time.

4. Too Much Information

When there are too much information, there are times that we get side tracked on
what we really need to communicate to the audience. Information overload will also
confuse the audience.

5. Challenges of Teamwork
A team consists of multiple members, each having a different personality,
managing and fulfilling their needs can be a daunting task at times. With so many
people working on a project together, there can be disagreements and differences
in a team that can affect the project and work environment negatively.

Project teams are most often challenged by:

• Too much time spent preparing reports
• Difficulties with data collection and IT systems
• Fear of consequences and misunderstanding of data
Senior leadership is most challenged by:
• Inconsistent reporting across projects
• Tracking measures that don’t improve performance
How to Improve Reporting
The first step toward improving reporting is assessing the current state. This can be
done by collecting primary data (interviews, discussions and surveys) and secondary
data (existing reports and documentation). During this effort, stakeholders are given the
opportunity to assess the current state, which will not only help uncover improvement
areas, but also increase the probability of buy-in and adoption of the recommended path
forward.
REFERENCES:
www.bms.co.in
http://www.accountingnotes.net/financial-management/project-report/detailed-project-
report-and-its-contents-company/10891
https://www.googlesir.com/project-report-meaning-characteristics-need-objectives/
https://www.brightwork.com/blog/7-steps-effective-report-writing
Windsor, G. (2017). 5 Common Project Reporting Mistakes to Avoid. Retrieved from
https://www.arraspeople.co.uk/camel-blog/project-management/5-common-project-
reporting-mistakes-to-avoid/
Kashyap, S. (2019). 10 Common Challenges in Project Management. Retrieved from
https://www.proofhub.com/articles/project-management-challenges
https://darbyconsulting.com/top-project-reporting-
challenges/?fbclid=IwAR3A7eTINUDDnmJ0b0nNAa3z07anmhLVVs2ylxIuYgZdXm7kZ-
cYkJRdK6E