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RFP #: 04/S/HAAD/PT/2013
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RFP # 04/S/HAAD/PT/2013
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INDEX
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SECTION D – CONTRACT ......................... ERROR! BOOKMARK NOT DEFINED.
ARTICLE 1 - COMMENCEMENT DATE AND COMPLETION ..............................................42
ARTICLE 2 - TERMINATION OF THIS CONTRACT ......................................................43
ARTICLE 3 - INFORMATION, NOTICES AND CLAIMS.................................................44
ARTICLE 4 - CONFIDENTIALITY ................................ERROR! BOOKMARK NOT DEFINED.
ARTICLE 5 - SETTLEMENT OF DISPUTES ..............ERROR! BOOKMARK NOT DEFINED.
ARTICLE 6 - PERFROMANCE BOND ........................ERROR! BOOKMARK NOT DEFINED.
ARTICLE 7 - AMENDMENT OF CONTRACT TERMS AND CONDITIONSERROR! BOOKMARK NO
ARTICLE 8 - ENTIRE AGREEMENT ...........................ERROR! BOOKMARK NOT DEFINED.
ARTICLE 9 - LANGUAGE .............................................ERROR! BOOKMARK NOT DEFINED.
ARTICLE 10 - WAIVER ....................................................ERROR! BOOKMARK NOT DEFINED.
ARTICLE 11 - INCREASES OR DECREASE IN COSTERROR! BOOKMARK NOT DEFINED.
ARTICLE 12 - NOTICES ........................................................................................................48
ANNEX 1 .................................................................................................................................49
ANNEX 2 ..............................................................................................................................86
ANNEX 3 ..............................................................................................................................90
ANNEX 4.................................................................................................................................92
ANNEX 5.............................................................................................................................93
ANNEX 6.................................................................................................................................94
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The complete Request for Proposal shall include the following:
Section A:
Instructions to Bidders
Section B:
Terms of References
Section C:
Minimum Technical Requirements
Section D:
Draft Agreement
Annexes:
- Annex I : Performance Requirement Summary
- Annex II : Building Inspection
- Annex III : Contract Discrepancy Report
- Annex IIII: Approved Product List
- Annex IIIII: Evaluation Criteria and Scores
- Annex IIIIII: Pricing Schedules
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Definitions and Abbreviations:
The terms used herein this RFP and the subsequent contract shall have the following
meanings:
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Section A
Instruction to Bidders
Note: All Bidders MUST STRICTLY ADHERE to all instructions, forms, Terms of
reference, contract provisions and specifications contained in this bidding document.
Failure to submit a proposal containing all the required information and
documentation within the deadline specified will lead to the rejection of the proposal
and will not be considered for the evaluation.
Subject Deadline
23/02/2013 time
Clarification Meetings to be confirmed
later
Date:
Public bid opening of technical proposal to all participated 28/02/2013
bidders in the tender.
Time: 11:00 am
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Article 2.Packing and Labelling of Proposals
Each submitted proposal must comprise a Technical offer and a Financial offer, each
of which must be submitted separately in sealed envelopes (see article 3). Each
Technical offer and financial offer must contain one original, clearly marked
"Original", and 2 copies, each marked "Copy". Failure to respect the requirements
in Article 03 and 04 will constitute a formal error and will result to rejection of the
proposal
Proposals submitted by any other means (i.e, fax or e-mail) will be rejected
Note: The pages of the Technical and Financial offers must be numbered.
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Article 4.Proposal Contents
*Note: after the bid opening and in case bidder did not submit the required
documents stated below, the proposal will be administratively rejected
without further consideration or clarification for review
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Note: After the bid opening of the TECHNICAL proposals and in case any
bidder did not submit the required documents state above, the
proposal will be administratively rejected without further
consideration for review.
REVEALING THE FINANCIAL OFFER IN TECHNICAL OFFER WILL LEAD TO
THE REJECTION OF THE PROPOSAL.
Failure to submit the bid bond on time of the closing of the tender
submission will lead to the rejection of the proposal.
1.2. Financial offer
Prices shall be inclusive of all applicable taxes all inclusive of supply and
delivery to HAAD destinations,
The hard copy of the priced list should be submitted stamped and signed.
The bidder must submit in his proposal a bid bond for an Amount of 65,000 AED
in Technical Proposal. The bid bond shall be unconditional, valid for 120 days
starting from the closing date of the proposal submission date and addressed to the
Health Authority – Abu Dhabi.
Supplier who has been awarded this RFP shall submit performance bond for an
amount 10% of the total order value as unconditional bank guarantee from a
bank licensed and operating in the UAE only.
Failure to accept the terms and conditions of this RFP at time of submission of
proposal may result in giving the award to the next bidder.
Article 8.Validity of Proposal
Proposal must remain valid and open for the acceptance of HAAD for 120 days from
the RFP closing date. Proposals specifying shorter acceptance period will be
considered non- responsive proposal.
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Article 9. Incomplete and Late Offers:
Incomplete and late proposals will not be accepted. It is the bidder responsibility to
ensure that the proposal is submitted complete, on time and in accordance with the
RFP terms and conditions. Late proposals shall be returned back unopened.
Bidders may submit questions in writing either through fax or e-mail to the
following address before the deadline stated in the above timetable,
Bidders may alter their proposals by written notification prior to the deadline for
submission of proposals stated in this RFP. No proposals may be altered after this
deadline.
Under no circumstances will HAAD be liable for any costs incurred in connection
with the preparation and submission of the proposal even if the Contracting
Authority decides to reject all the proposals or cancel the bid.
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Article 15. Clarification
During the evaluation process, HAAD may request additional information from
bidders if it is necessary for further clarity in regards to the submitted proposal.
The evaluation process will identify and recommend the proposal which is
technically superior at reasonable price.
The weight of the price = 40% ( will be calculated based on the total of
the average of the unit prices in Annex III
Only proposals with average scores of at least 60 points in the technical evaluation
criteria set out at Annex 5 qualify for the financial evaluation.
The technical quality of each bid will be evaluated in accordance with the
evaluation criteria specified in Annex 5 of this RFP document. No other
evaluation criteria will be used. The evaluation criteria will be examined in
accordance with the requirements stated in this RFP
B) Evaluation of Financial Offers
The entire evaluation procedure is confidential and all proposals are for official use
only and may not be communicated neither to the bidders nor to any party other
than the Contracting Authority.
The Contracting Authority retains ownership of all proposals received under this
bidding procedure. Consequently, bidders have no right to have their proposals
returned to them.
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Article 20. Bid Cancellation
Contracting Authority has the right at any stage in the bidding process to cancel the
whole bid without the need to give a reason to any of the bidders. Bidders will be
notified in writing of the cancellation of the by the Contracting Authority.
The successful bidder will be notified in writing of the award. Within one week of
notification of Award the bidder has to send its authorized representatives for
signing the final contract on a standard form as determined by the Contracting
Authority. HAAD reserves the right to award all the RFP parts, partial or none of the
RFP based on offer evaluation.
22.1. This Tender and subsequent contract is subject to and shall be construed
according to the applicable laws and regulations of the United Arab Emirates, the
Emirate of Abu Dhabi and HAAD polices.
22.2. The Tender, subsequent contract, and all notices pursuant to the provisions
thereof shall be in English.
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Section B – Terms of References
Responsible body
HAAD will assign a Project Manager who will be responsible for follow up and
monitoring the work progress with the selected bidder/bidders during the
contractual period. HAAD will be responsible for involving other key stakeholders
within the Healthcare Sector, as deemed necessary.
Article 5 Bidder Responsibility
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1.2 SCHEDULING: Contractor shall be responsible for the scheduling of the
cleaning requirements specified herein per Exhibit “B”. All services shall
be performed during the cleaning schedule prescribed in this contract
and all work shall be completed without interfering with the proper
performance of the day-to-day procedures within the facilities. The HAAD
reserves the right to approve and make suggested changes to the
schedule set up by the Contractor.
1.7 INITIAL CLEANING: Upon cleaning each area for the first time Contractor
shall remove all residual, accumulated dirt and soil; even though such dirt
and soil may have been in existence prior to the effective date of this
contract.
Article 2 - SUPPLIES
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Article 3 - EQUIPMENT
3.1 CONTRACTOR FURNISHED CLEANING EQUIPMENT REQUIREMENTS:
The Contractor shall furnish all equipment for accomplishment of all
work specified at all locations listed in Exhibit “A”. Contractor’s
equipment shall be of the size and type suitable for accomplishment of
the various types of work described herein and operates from existing
sources of furnished electrical power
3.2 EQUIPMENT INSPECTION: All equipment and attachments necessary to
perform the Work described in these Contract Documents must be
available for inspection at the site(s) listed in this RFP. The equipment
and attachments must be in new condition and capable of performing the
work for which they were intended. If new equipment is on order,
purchasing documents that describe the equipment sufficiently for
evaluation must be available for review by Services Section of the HAAD
or authorized representative. Such equipment must be on the job site
within 30 calendar days from the date of the inception of the contract.
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5.2 CLEANING PRODUCT LIST: As part of the bid submission, the proposed
Contractor shall submit a manufacturer’s specification sheet on any and
all chemicals and cleaning agents that are intended for use to accomplish
the terms of this contract. The HAAD reserves the right to reject any
chemical and/or cleaning agent used in this contract and such shall be
replaced with a product that does meet with the approval of the HAAD.
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performed. Such record will be made available at any time up on
request of the Services Section or authorized representative.
5.8 WARDROBE: The Contractor, at its sole cost and expense, shall furnish
uniforms to be worn at all times by day personnel performing services as
listed in this RFP. Persons performing services after normal business
hours shall be neatly dressed in company shirts or smocks with gloves
and identification badges prominently displayed.
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6.2 BUILDING SECURITY RESTRICTIONS:
6.2.1 Only authorized Contractor’s employees are allowed on the
premises of the HAAD building. Acquaintances, family members,
assistants or any other person shall not accompany Contractor‘s
employees in their work area unless said person is an authorized
paid Contractor’s employee.
6.2.2 Minors, including family members of the Contractor or their
employees, are not to be on the project sites during work hours
and are prohibited from performing any work under this
Agreement
6.2.3 Contractor’s employees shall not be allowed to maintain personal
items such as but not limited to coats, jackets, purses and other
items that are not required to perform their cleaning duties
6.2.4 Personal cell phone usage shall be used only during approved
breaks
6.2.5 Contractor’s employees are specifically prohibited from signing
for or acknowledging receipt of deliveries to HAAD departments
Article 7 - KEYS
The Contractor will be provided with keys to allow access to non-restricted rooms,
which require cleaning. All keys provided to the Contractor will not be duplicated,
nor are they to be removed from the property:
7.1 Lost Keys: Lost keys will be replaced by the HAAD at a cost of AED
100.00 each to the Contractor. At HAAD’s option building locks may be re-
keyed at Contractor’s expense per “Breach in Security”.
7.2 Broken Keys: Broken keys will be replaced by the HAAD at a cost of AED
50.00 each to the Contractor. Any key replaced without the broken key
being returned shall be considered a lost key.
7.3 Breach in security: A breach in security may result from the loss of keys,
non-returned broken keys, or keys not being returned thereby requiring
that locks be changed or re-keyed. A charge of AED 500 per lock will be
made.
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Article 8 - TELEPHONE SERVICE: Supervisors (ONLY) shall be allowed job-
related use of local HAAD telephone service at no cost to the
Contractor. Contractor will pay the cost of repairing any damage
caused by Contractor’s employees to the telephone equipment over
and above normal wear and tear. No toll charges will be allowed for
the Contractor and/or Contractor’s employees
Article 9 - REPORTS
9.1 NIGHTLY WORK REPORTS: (Supplied by the Contractor after
approval by the HAAD) the work report shall be signed and dated
nightly by Contractor and contain the following information as a
minimum:
9.1.1 Supervisor’s Name.
9.1.2 Discrepancies from the routine work scheduled and an
explanation of the circumstances involved.
9.1.3 Any property or equipment is/are not in a serviceable or
operating condition, listed by description and location.
9.1.4 Damage, vandalism or broken windows by description and
location
9.1.5 Malfunctioning equipment (i.c. soap dispensers, light out) listed
by description and location
9.1.6 Any and all problems and/or complaints of a minor nature, or
similar isolated incidences, may be handled directly between the
Contractor’s foreman and the HAAD Services Section of or
authorized representative. A summary of the incident and
resolution shall be contained in the nightly work report
9.2 QUARTERLY USAGE REPORTS: Itemized reports shall be provided to
the Services Section or authorized representative listing any and all
equipment, cleaning supplies, chemicals and cleaning agents used during
the term of this contract
9.3 INSPECTIONS:
9.3.1 The HAAD Services Section or authorized representative may
conduct random daily inspections of the areas covered under this
contract.
9.3.2 Contractor and the Services Section or authorized representative
will conduct joint inspections the second and forth week of each
month of the areas covered under this contract
9.3.3 Any major complaints that required documentation of services
performed or alleged violation of the contract either by the
successful bidder or the HAAD shall be filed by either and/or both
parties in writing to Services Section, within Seventy-Two (72)
hours after the infraction
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Services Section or authorized representative, the Contractor may be
requested to perform the additional services. The Contractor will be
reimbursed by the HAAD on the basis of the hourly labor rate specified by
the Contractor in Bid Price Schedule of this agreement, plus the HAAD
approved cost of the materials needed for the additional cleaning service.
10.2 SUSPENSION OF SERVICES: The HAAD reserves the right to either
temporally or permanently suspend cleaning/housekeeping/janitorial
services at various locations or areas listed in this contract. Notice of such
suspensions will be made through the Services Section or authorized
representative by verbal communication followed by a written letter.
Price decreases or a vacancy credit will be made on the basis of Item #1
(Total Cost per month) divided by the (Total Floors) as listed in “Exhibit
A” per square foot per month.
10.3 CONTRACTOR’S PERFORMANCE: When a Contractor is notified that
services were not provided on a scheduled date or the overall quality
level was unsatisfactory, an amount equal to one month’s bill pro-rated
for the number of days of unsatisfactory or skipped services received in
that month will be deducted from balances due or to become due the
Contractor. If the quality of an important portion of the services is
unacceptable, then an amount will be deducted from the balance due or
to become due the Contractor to cover the time necessary to make the
deficient function acceptable, multiplied by AED100.00 per man-hour or
multiplied by the hourly labor rate specified by the Contractor in the Bid
Price Schedule of this agreement, whichever is greater. The minimum
deduction, regardless of the time necessary to correct the deficiency, shall
be AED 500.00. A Contractor may be allowed the option of eliminating a
deduction for washroom deficiencies only. To exercise this option the
Contractor must begin corrective action on site within three (3) hours of
notification of the deficiency. If the Contractor cannot be contacted at a
contracted facility site or by phone, the option to eliminate a deduction by
correcting the deficiency is waived. The Services Section or authorized
representative will decide all questions which may arise as to the quality
and acceptability of any work performed under the contract. If, in the
opinion of the Services Section or authorized representative,
performance becomes unsatisfactory, the HAAD shall notify the
Contractor.
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10.4 CLEANING SUPPLIES AND EQUIPMENT STORAGE SPACE: Contractor
may store supplies; materials and equipment only in storage areas in the
HAAD facility premises designated by the Services Section or authorized
representative. Contractor agrees to keep his portion of this storage area
in accordance with all applicable fire regulations. The use of HAAD
storage facilities will be on a space available basis and subject to the
approval of the Services Section or authorized representative
10.4.1 Under no circumstances will materials or equipment be placed or
left in hallways, corridors, rest rooms or other spaces accessible
to the public
The HAAD is committed to ensuring a healthy environment for its citizens, visitors
and employees. Cleaning products are necessary for creating and maintaining clean,
healthy and sanitary conditions in HAAD facilities. However, exposure to harmful
chemicals contained in cleaning products may result in potential impacts to human
health and the environment. The HAAD, therefore, is committed to the procurement
and the proper use and application of cleaning products that perform well and that
reduce the negative environmental impacts associated with routine cleaning
activities while also ensuring clean and sanitary HAAD facilities. Acceptable
products/procedures shall have positive environmental attributes such as
biodegradability, low toxicity, low volatile organic compound content, and reduced
packaging.
The HAAD shall procure and use, whenever practicable, cleaning products having
properties that minimize potential impacts to human health and the environment,
consistent with maintaining clean and sanitary HAAD facilities.
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The HAAD, when procuring or contracting for cleaning services shall require
contractors and persons or entities providing cleaning services to the HAAD use
cleaning products and procedures having properties that minimize potential
negative impacts to human health and the environment, consistent with maintaining
clean and sanitary facilities.
14.1 Objectives/Goals:
14.1.1 Training: Suppliers, contractors and workers shall be trained in the
proper use of cleaning products/procedures for worker health and
safety, environmental impacts, and compliance with applicable
regulatory requirements. Additionally, Services Section employees
shall be provided information on these guidelines.
14.1.2 Leadership: The HAAD can use its purchasing power to create a
greater demand and awareness of high quality, environmentally
friendly products at a reasonable price. The chemicals most
frequently involved in poisonings reported are cleaning products.1
Thus, by establishing a viable, more environmentally preferable
alternative, the HAAD can assist not only HAAD staff, but also the
entire community. Towards this goal, these guidelines shall be made
available for the public.
14.2 Background:
14.2.1 cleaning/housekeeping/janitorial staff and people who spend a lot
of time indoors, such as office workers and students, are particularly
susceptible to the health risks posed by these products. Health
problems associated with cleaning chemicals include reproductive
disorders, major organ damage, permanent eye damage, asthma and
other respiratory ailments, headaches, dizziness, and fatigue.
14.2.2 Certain products may also contain ingredients, such as phosphorus
and heavy metals, which are toxic to aquatic life. As these chemicals
find their way into lakes, streams, and other water bodies (some of
which may serve as drinking water sources), they present further
health and other environmental concerns.
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14.2.3 Alkyl phenol ethoxylates (APEs), for example, are commonly used in
cleaning products. Laboratory studies indicate that some APE
degradation products are aquatically toxic and function as human
“endocrine disrupters,” which means they act as artificial hormones
in the human body. The hormone-like effects of APEs observed in
laboratory studies are similar to the reproductive and
developmental disorders seen in wildlife exposed to polluted
waters.
14.2.4 Furthermore, many cleaning products in concentrated form are
considered hazardous waste, which presents handling, storage, and
disposal concerns.
14.2.5 There are environmentally preferable alternatives, however, to
standard cleaning products, which can result in improved indoor air
quality and enhanced environmental health.
14.2.6 There are also cost savings associated with environmentally
preferable alternatives. In the past, environmentally preferable
cleaners were sometimes perceived as less effective and/or more
expensive than conventional cleaners, but this is undeniably no
longer the case.
14.3 SPECIFICATIONS
14.3.1 Cleaning Product Requirements:
14.3.1.1 The HAAD recognizes that there may be some unique
situations that require more abrasive cleaners. If the HAAD
determines such a situation to exist, the least risk, most precise
application technique, and minimum quantity of cleaning
product necessary to provide clean, sanitary condition shall be
used.
Refer to Annex 4 for a list of approved cleaning products & supplies.
14.3.2 Cleaning Equipment Requirements:
Functionality (new & existing): Evaluate
cleaning/housekeeping/janitorial equipment currently being used to
confirm that it is functioning properly (as validated by equipment
manufacturer or by reputable third party service organization) or that
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it is tagged out of service. Cleaning Service Providers shall develop a
plan for the phase-out of equipment that does not, at a minimum,
meet the guidelines herein for new equipment.
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of use, dispose of, rinse, or place in a sealable container (i.e.,
metal flammable rag canister, locking plastic bag, etc.) that
minimizes evaporation of cleaning product from all cleaning
towels, cloths, and materials. Reusable cleaning cloths or
microfiber must be cleaned or laundered prior to reuse.
14.3.4.3 Segregate and recycle all waste items from cleaning operations,
including paper, glass, plastics, cardboard, other packaging
materials, empty chemical containers, and worn equipment
that are acceptable for recycling in the community. Coordinate
with Services Section for location and procedures for collecting
recyclables.
14.3.4.4 Vacuum Use/Maintenance: Equip vacuums with the proper
filter or bag. While vacuuming, inspect vacuum bags and
canisters at least every 2 hours and replace when half full and
when indicated by a bag sensor.
14.3.4.5 Dusting: Perform dusting from high to low. Perform dusting
prior to carpet and hard floor maintenance. Dusting shall
remove loose soil from the area, not move loose soil from one
surface to another.
14.3.4.6 Hard Floor Maintenance: Vacuum to remove and contain
particulate matter from flooring surfaces, or alternatively, use
mops equipped with reusable/cleanable collection heads or
equivalent. Clean hard floors on a predetermined schedule of
frequency, and as needed, to restore them to a clean
appearance.
14.3.4.7 Carpet Maintenance: Vacuum carpets on a predetermined
schedule of frequency, and as needed, to restore them to a
clean appearance.
14.3.4.8 Disinfection: Perform disinfection in areas and on surfaces
where pathogens can collect and breed such as in restrooms or
on door handles, bathroom faucets, and other fomites. Use
disinfectants only where required.
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14.3.4.9 For females rest rooms/toilets, female(s)
cleaner(s)/housekeeper(s) only must be assigned there.
14.3.4.10 Restroom Care: Perform restroom cleaning from high to low,
toward the doorway, with dry cleaning tasks performed prior
to wet cleaning operations. Mineral and calcium deposits on
any plumbing fixtures, walls or floor will not be accepted. Keep
restrooms stocked with supplies and sanitarily cleaned at all
times.
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15.2 Daily-Bathrooms
15.2.1 Clean urinals, basins, shower, toilets, toilet seats, towel and paper
fittings to remove all soil and markings. Disinfect with germicidal
solution.
15.2.2 Clean floors to remove all soils and markings. Disinfect with
germicidal solution.
15.2.3 Clean and polish metal and mirrors.
15.2.4 Clean walls, doors, kick plates, push plates and partitions to remove
marks Disinfect with germicidal solution.
15.2.5 Replenish soaps, towel, toilet tissue and seat covers.
15.2.6 Clean around and underneath face basins and floor drains. Check for
build up around faucets and remove.
15.2.7 Hand clean behind toilet bowls and in corners.
15.2.8 Empty waste containers and replace plastic bags where necessary;
wash containers inside and outside.
15.2.9 Dust ceiling vents and door louvers.
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15.10 Twice Monthly- All Areas.
15.10.1 Saturdays - Clean and disinfect desk and file/cabinet exteriors.
15.10.2Saturdays - Remove dirt and debris from ceilings and lights.
15.11 Monthly- All Areas
15.11.1 Saturdays - Apply non-slip finish floors-outside glass and Car park
Shade
15.11.2 Saturdays – Apply Pest Control.
15.13 Quarterly - Every Sixty (60) days- Reception, Corridors and lobby.
15.13.1 Strip and reseal floor with non-slip finish.
15.16 As Needed-Other
15.16.1 Wash waste containers and reline with plastic bags.
15.16.2 Perform special cleaning required by HAAD staff; such as alterations
to the building; special conferences or events; cleanup work
resulting from toilet floods, water pipe breakage, acts of nature such
as earthquakes or similar occurrences.
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15.17.2 provide notice at least (5) working days prior to each event. Due to
the nature of these functions, Contractor shall provide the necessary
services by re-scheduling his/her work force rather than incurring
overtime pay.
15.17.3 If Contractor documents to the HAAD’s satisfaction that the
rescheduling of the work force is not possible and extra hours are
necessary, Contractor shall adhere to the extra hours rate as set
forth in Annex 5, Price Schedule.
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Where the Contractor believes changes in the codes, laws, rules and
regulations are needed to effect desirable improvements, Contractor shall so
indicate.
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15.23.3 HAAD will provide storage facilities to Contractor as determined by
HAAD. The storage facilities provided will be designated by the
HAAD. The storage facilities are to be used for
cleaning/housekeeping/janitorial cleaning services and personnel
assigned to the specified buildings. Contractor is prohibited from
use of said storage facilities or any other HAAD property for the
conduct of his/her business interest that are not related to or
required by each of the specified buildings.
15.23.4 HAAD shall be responsible for maintaining fixed equipment
including, but not limited to plumbing, electrical, soap dispensers,
etc. Contractor shall inform the designated representative of any
repairs required for these fixtures within 24 hours of their
discovery. In emergency situations such as broken water pipes,
floods, etc, Contractor shall report these discrepancies immediately
to the HAAD Procurement & General Services Section.
15.23.5 HAAD property damaged by Contractor’s employees and/or
Subcontractor shall be repaired or replaced as determined by HAAD
with the like kind and quality. The replacement or repair shall be
made with the frame specified by HAAD. If Contractor fails to repair
or replace damaged property within the required timeframe, HAAD
will deduct costs from Contractor’s monthly invoice for all damages
incurred as determined by HAAD.
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15.24.3 Work areas and/or location in HAAD facilities used by Contractor
shall be accessible and subject to inspection by HAAD at anytime.
HAAD may interview Contractors employees for Agreement
compliance.
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15.27.5 Examining Tables
15.27.6 Floor Care
15.27.7 Miscellaneous
15.27.7.1 Door Glass
15.27.7.2 Walls
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15.30.3 In addition, should Contractor require additional or replacement
personnel after the effective date of this Agreement to perform the
services set forth herein, Contractor shall give first consideration for
such employment openings to qualified permanent HAAD
employees who are targeted for layoff after the effective date of this
Agreement.
15.30.4 HAAD employees who are employed by Contractor under this clause
shall not be discharged during the Agreement term except for the
cause.
15.31.1 All solid waste generated in the building shall be collected and
removed from the building daily. Trash removal and disposal shall
be the Contractor’s responsibility. Wash inside and out or steam
clean daily all cans used for wastes.
15.31.2 All solid waste collected as a requirement of this Agreement shall be
removed from the premises.
15.31.3 All recycle waste should be collected and later to be taken by
recycling contractor.
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Section D – Draft Agreement
CONTRACT FOR
CLEANING/HOUSEKEEPING/JANITORIAL SERVICES & PEST CONTEROL
BETWEEN
AND
---------------------------------------------------------------
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This agreement is entered into this - --Day of , Two Thousand And Thirteen by and
between Health Authority - Abu Dhabi (the "Contracting Authority”) having its
principal place of business at Air port Road - P.O Box: 5674 – Abu Dhabi – United
Arab Emirates,
And;
WHEREAS:
The Contracting Authority has issued a request for proposal number --------------------
-------- with a view to selecting a qualified professional Vendor to provide HAAD
with the required service.
The Consultant will carry out the services on the terms and conditions set out in this
Agreement, which comprises, in order of precedence, these terms and conditions
("Special Conditions") set out in this document and the following schedules and
annexes:
Annex I: Request for Proposal no.: ......./S/HAAD/PT/2013
Annex II: Vendor’s proposal dated ........, 2013
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b) Any other matter provided for under this AGREEMENT.
Article 19 - TERMINATION
TERMINATION WITHOUT CAUSE
6.1 The AUTHORITY may terminate this AGREEMENT at any time by one-
month notice in writing to the SUPPLIER.
TERMINATION WITH CAUSE
6.2 This AGREEMENT shall be terminable by the AUTHORITY
immediately without notice if the SUPPLIER:
a. Fails to commence and proceed with the delivery of the
SERVICE with due diligence after being required to do so by the
AUTHORITY; or
b. Fails to deliver the SERVICE to such standards as the
AUTHORITY in its absolute discretion shall think appropriate
having regard to the declared aim of the AUTHORITY and the
AUTHORITY detailed in the preamble hereto and continues or
repeats such failure after written warning; or
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c. Is in breach of any of its other obligations hereunder and fails to
remedy the same or take appropriate steps to secure the
remedy of the same to the satisfaction of the AUTHORITY within
24 hours of being required so to do by notice in writing from the
AUTHORITY; or
If such costs, damages and expense exceeds the sum which would
have been payable to the SUPPLIER on due delivery by it, then the
SUPPLIER shall upon demand pay to the AUTHORITY the amount of
such excess and it shall be deemed a debt due by the SUPPLIER to the
AUTHORITY and shall be recoverable accordingly.
6.5 Such termination of the SUPPLIER’S work hereunder shall not release
the SUPPLIER from any of its obligations and liabilities under this
AGREEMENT or affect the rights and authorities conferred on the
AUTHORITY by this AGREEMENT
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Article 20 - INFORMATION, NOTICES AND CLAIMS
7.1 The SUPPLIER shall provide to the AUTHORITY at such times and at
such frequency as the AUTHORITY may direct such reports, accounts,
notices, detailed particulars and / or others documents or information
and whether verbally or in writing as the AUTHORITY shall require.
8.2 The SUPPLIER shall take all steps that shall be necessary or
appropriate in order that his employees, agents and representatives
adhere to the provisions of this Article.
Article 22 - SUB-CONTRACTING
9.1 The SUPPLIER shall not sub-contract any part of the delivery of the
SERVICE under this AGREEMENT without the prior written consent of
the AUTHORITY. Such consent shall not relieve the SUPPLIER of any
of his obligations hereunder or create any contractual relations
between the AUTHORITY and the other Suppliers.
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1. FORCE MAJEURE
10.1 The term “Force Majeure” as employed herein shall mean any cause
beyond the control of the PARTIES which they could not have
reasonably anticipated, including strikes (excluding strikes occurring
among the employees of the SUPPLIER or his Other SUPPLIERs),
lockouts, earthquakes, fires, riots, incendiaries, interference by civil or
military authorities, absence or inability to obtain from the market
any supplies (which absence or inability is not attributable to the
SUPPLIER’S actions or omissions), compliance with laws, regulations
or orders of any regulatory authority or acts of war provided that
such event of force majeure affects directly the performance of the
PARTIES under this AGREEMENT.
10.2 In any instance where an act of default or delay is attributable to an
act of Force Majeure, then the Parties will consult with each other and
agree upon the appropriate measures that need to be taken in order
to mitigate and minimize the unfavorable consequences of such delay
or default. In any case, neither PARTY shall be liable for delays caused
by Force Majeure.
2. SETTLEMENT OF DISPUTES
Should a dispute arise between the PARTIES arising out of this AGREEMENT
or the performance by the SUPPLIER of its obligations hereunder, the
PARTIES will meet and attempt to come to an equitable agreement, but in the
event that they fail to reach such agreement within one Gregorian month of
the date when the existence of such dispute shall have been identified or
such extended date as they may agree, the dispute shall be referred to and
settled by the competent court of the Emirate of Abu Dhabi.
3. APPLICABLE LAW
12.1 The laws of the United Arab Emirates and the Emirate of Abu Dhabi
shall govern the operation, validity and construction of this
AGREEMENT.
12.2 The SUPPLIER shall hold harmless, defend and indemnify the
AUTHORITY from and against any liability or penalty which may be
imposed by Abu Dhabi or the UAE Governmental Authorities on the
AUTHORITY by reason of any alleged violation or violation of the laws
of Abu Dhabi or the UAE arising out of his acts or omissions or of
those of his employees while performing the SERVICES.
4. NO AGENCY
Nothing herein shall constitute the parties as neither partners nor constitute
either as the agent of the other.
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5. ENTIRE AGREEMENT
This AGREEMENT and the terms and conditions of Tender (#) embodies the
entire agreement between the SUPPLIER and the AUTHORITY with respect
to the REQUIRED SERVICE and supersede all prior agreements, negotiations,
understandings, representations and warranties, whether written, oral or
otherwise and in particular any standard terms customarily issued by the
SUPPLIER.
For greater certainty, the language of any document used by the AUTHORITY
to communicate with the SUPPLIER and any terms or conditions that could
be implied on the basis of trade custom, business efficacy or otherwise are
expressly excluded.
No changes, amendments or modifications of the terms or conditions of this
AGREEMENT shall be valid unless executed in writing and signed by both
PARTIES.
6. LANGUAGE
The Language to be applied during the placing of LPOs/FAX Orders or
delivery of the SERVICE is the English Language. All documents and
correspondence to be exchanged between the PARTIES and all reports
prepared by the SUPPLIER for the AUTHORITY shall be in English.
7. WAIVER
No waiver by a PARTY of any breach of these terms shall take effect or be
binding upon the PARTY unless it is in writing and signed by the PARTY and,
unless otherwise expressly stated therein, any waiver shall be limited to the
specific breach waived.
8. INCREASES OR DECREASE IN COST
No adjustment shall be made to the CONTRACT PRICE in respect of increases
and / or decreases in the costs of labor, material, or the like
9. NOTICES
Any demand, notice or other communication to be given in connection
herewith shall be given in writing in the English language and shall be given
by personal delivery or by electronic communication addressed to the
recipient as follows:
To the AUTHORITY:
At: P O Box 5674
Abu Dhabi
Fax No: +971 2
For the attention of:
E-mail To:
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To the SUPPLIER:
Tel No:
Fax No:
For the attention of:
E-mail To:
Or to such other address, individual or electronic communication number as
may be designated by notice given by either PARTY to the other. Any such
demand notice or other communication shall be conclusively deemed to have
been given, if given by personal delivery on the day of actual delivery thereof
and if given by electronic communication, on the day of transmittal thereof if
transmitted during normal business hours on a business day and on the
business day following the transmittal if not so transmitted.
10. ANNEXURES
ANNEXURE ‘-’ hereto form an integral part of this AGREEMENT.
Name: Name:
Position Position:
Signature: Signature:
Date: Date:
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Annex 1
PERFORMANCE REQUIREMENTS SUMMARY (PRS)
Day DEDUC
Shift/time MAXIMU TION
s M FROM
1 2 3 4 ALLOWA CONTR
x x x x BLE ACT
DEGREE PRICE
METHOD OF MAXIMUM
AREA/ROOM OF FOR
SURVEILLANCE DEDUCTION
DEVIATI UNSATI
ON SFACT
FROM ORY
REQUIR PERFO
EMENT RMANC
E
Daily
Lobbies & 100% inspection 15% of Total Refer to
building weekly & follow-up Monthly 15.33
Clean all outside entrances and sidewalks up
entrances (all inspection of Contract Cost
to the street curb around the exterior of the 0%
doors which services found for the
entire location.
open to the unsatisfactory respective
outside of (discrepancies) facility
building & all 100% inspection 15% of Total Refer to
doors which weekly & follow-up Monthly 15.33
open into the Clean Floors to Remove All Soil and inspection of Contract Cost
0%
solar well at Markings services found for the
Each elevator unsatisfactory respective
landing) (discrepancies) facility
Clean Walls, Doors, Walls, and Door Jambs 0% 100% inspection 15% of Total Refer to
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to Remove weekly & follow-up Monthly 15.33
Soil and Markings inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Photo Sink Exteriors to Remove Soil inspection of Contract Cost
0%
and Markings services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Sinks and Tubs to Remove All Soil inspection of Contract Cost
0%
and Markings services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Counter Tops to Remove Soil and inspection of Contract Cost
0%
Markings services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Counter Tops and Sides to Remove inspection of Contract Cost
0%
Soil and Markings services found for the
unsatisfactory respective
(discrepancies) facility
Clean Fingerprint Tables to Remove Soil and 100% inspection 15% of Total Refer to
0%
Markings weekly & follow-up Monthly 15.33
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inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Metal Kickplates, Rails, Panels, Walls,
inspection of Contract Cost
Corner Covers, Door Plates and Handles To 0%
services found for the
Remove All Soil and Markings and Polish
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Wheels and Frames of All Portable inspection of Contract Cost
0%
Equipment to Remove Dirt and Debris services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Desk and Files/Cabinets Exteriors to inspection of Contract Cost
0%
Remove Dust and Marks services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Floors to Remove All Soil and inspection of Contract Cost
0%
Markings services found for the
unsatisfactory respective
(discrepancies) facility
clean around compactor and all dumpster 100% inspection 15% of Total Refer to
areas 0% weekly & follow-up Monthly 15.33
inspection of Contract Cost
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services found for the
unsatisfactory respective
(discrepancies) facility
Ensure the use of walk-off matting both Refer to
100% inspection 15% of Total
inside and outside building entryways that 15.33
weekly & follow-up Monthly
meets the following requirements: 6-10 feet
inspection of Contract Cost
of scraper/wiper matting, followed by 6-10 0%
services found for the
feet of wiper matting, for an overall total of
unsatisfactory respective
12-20 feet of matting for every entry point to
(discrepancies) facility
the building.
entrances shall be cleaned and policed for 100% inspection 15% of Total Refer to
the removal of debris weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
all outside walls (in the immediate vicinity) of 100% inspection 15% of Total Refer to
entrances canopies, and entrance lights shall weekly & follow-up Monthly 15.33
be maintained clean of overhanging lint, inspection of Contract Cost
0%
cobwebs, mud and other debris services found for the
unsatisfactory respective
(discrepancies) facility
clean all glass entrances inside and outside, 100% inspection 15% of Total Refer to
including revolving doors weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
Clean the rooftop including the roof glass 0% weekly & follow-up Monthly 15.33
inspection of Contract Cost
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services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
foot scrapers, entrance mats, individual trash
inspection of Contract Cost
and smoking receptacles shall be emptied 0%
services found for the
and cleaned
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
walk/off entrance mats spot cleaned to inspection of Contract Cost
0%
remove daily stains services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
buff main lobby, hallway floors, and heavy
inspection of Contract Cost
traffic areas to remove black marks or scuff 0%
services found for the
marks and restore floor finish
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
remove all cigarette butts from building inspection of Contract Cost
0%
entrances and sidewalks services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
remove gum or other adhesive material 0%
inspection of Contract Cost
services found for the
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unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
vacuum matting daily (or more frequently if
inspection of Contract Cost
required in high traffic areas) to prevent 0%
services found for the
migration of contaminants into the building
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
maintain loading dock area free of debris and inspection of Contract Cost
0%
trash services found for the
unsatisfactory respective
(discrepancies) facility
Refer to
15.33
Weekly
100% inspection 15% of Total Refer to
sweep all sidewalks, steps, building entrance weekly & follow-up Monthly 15.33
areas and ramps; remove all accumulated inspection of Contract Cost
0%
gravel and sand from all sidewalks and services found for the
ramps unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Walls, Doors, Door Jambs, to Remove inspection of Contract Cost
0%
All Soil and Markings services found for the
unsatisfactory respective
(discrepancies) facility
Clean Counter Tops and Sides to Remove 0% 100% inspection 15% of Total Refer to
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Soil and Markings weekly & follow-up Monthly 15.33
inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean and Disinfect Desk and Files/ Cabinet inspection of Contract Cost
0%
Exteriors services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Remove Dirt and Debris From Ceiling and inspection of Contract Cost
0%
Lights services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Strip and Reseal Floors with Non- Slip Finish 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Apply Non-Slip Finish to Floors 0%
services found for the
unsatisfactory respective
(discrepancies) facility
Sweep, hose and clean around compactor, 100% inspection 15% of Total Refer to
0%
service ramp and the entire loading dock weekly & follow-up Monthly 15.33
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area inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
dust all wood paneling 100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
clean coffee table and chairs 100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
Clean all directory boards 100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
clean all metal at entrance and other areas of 100% inspection 15% of Total Refer to
lobby weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
spray buff floors in all areas of building to 100% inspection 15% of Total Refer to
remove black marks or scuff marks and 0% weekly & follow-up Monthly 15.33
restore floor finish inspection of Contract Cost
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services found for the
unsatisfactory respective
(discrepancies) facility
QUARTERLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
clean all light fixtures 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
vacuum ceiling tiles adjacent to ceiling vents 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
wash all exterior window glass-entire building 0%
services found for the
unsatisfactory respective
(discrepancies) facility
Refer to
15.33
general Daily
requirements 100% inspection 15% of Total Refer to
ensure all rooms are presentable and trash weekly & follow-up Monthly 15.33
0%
free inspection of Contract Cost
services found for the
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unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Sweep Down Floors 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Empty Refuse Containers, Clean and Insert inspection of Contract Cost
0%
New Plastic Liner services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Clean Fly Traps 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
ensure that glass doors are spotless 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
empty waste receptacles, wash as needed
0% inspection of Contract Cost
and return to original location
services found for the
unsatisfactory respective
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(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
waste receptacle liners must be replaced inspection of Contract Cost
0%
with new liners services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
remove all liter, cans, papers, and other inspection of Contract Cost
0%
containers marked TRASH services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
wash/clean desk tops (only if the desk tops inspection of Contract Cost
0%
are cleared of paper) services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean glass desk tops to remove finger inspection of Contract Cost
0%
smudges and soil services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
clean and sanitize telephone instruments 0%
services found for the
unsatisfactory respective
(discrepancies) facility
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100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
wipe and clean chairs and return to proper inspection of Contract Cost
0%
place after cleaning services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean light switches and spot clean walls for inspection of Contract Cost
0%
fingerprints services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean all door handles, frames and kick inspection of Contract Cost
0%
plates services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
all waste material shall be removed from
inspection of Contract Cost
each floor and delivered to the loading dock 0%
services found for the
area and place properly in compactor
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
wet mop hard service floors of entire building
inspection of Contract Cost
with a general-purpose product to ensure 0%
services found for the
clean areas
unsatisfactory respective
(discrepancies) facility
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100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean corners of rooms and around inspection of Contract Cost
0%
telephone and electrical mounted plugs services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
vacuum and spot clean all heavy traffic areas weekly & follow-up Monthly 15.33
such as hallways, office, etc, of entire inspection of Contract Cost
0%
building to remove daily stains and apply services found for the
anti-static spray (if required) unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
dust mop resilient tile floor 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
dust desks, desk accessories, chairs, and all inspection of Contract Cost
0%
other office furniture services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
dust all surfaces up to a height of six(6) feet inspection of Contract Cost
0%
using a treated duster services found for the
unsatisfactory respective
(discrepancies) facility
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100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
dusting shall be accomplished by the
inspection of Contract Cost
removal of soil from the area, not by moving 0%
services found for the
it from one surface to another
unsatisfactory respective
(discrepancies) facility
WEEKLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
clean all glass partitions and ledges 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Clean Floor Drains 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Remove and Clean Air Duct Grills to Remove inspection of Contract Cost
0%
All Soil and Markings services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean Telephones 0% inspection of Contract Cost
services found for the
unsatisfactory respective
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(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Clean Balconies, Ledges, etc. 0%
services found for the
unsatisfactory respective
(discrepancies) facility
clean all window sills 100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
wipe and clean top of shelves and files 100% inspection 15% of Total Refer to
cabinets weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
dust all areas to remove dust & cobwebs- inspection of Contract Cost
0%
entire facility services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
Vacuum all carpeted areas-including all hard weekly & follow-up Monthly 15.33
reaching areas such as under counters, inspection of Contract Cost
0%
under desk, under furniture and all nook and services found for the
crannies. unsatisfactory respective
(discrepancies) facility
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100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
vacuum all fabric office furniture 0%
services found for the
unsatisfactory respective
(discrepancies) facility
MONTHLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
clean/wash metal desk frames 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Dust walls, High Ledges and Moldings 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Dust/Clean Ceiling Vents 0%
services found for the
unsatisfactory respective
(discrepancies) facility
Perform Special Cleaning as Required by As 100% inspection 15% of Total Refer to
HAAD Staff, Such as Alterations to the requeste weekly & follow-up Monthly 15.33
Building, Special Conferences or vents d by 0% inspection of Contract Cost
Cleanup Resulting from Toilet Floods, Water authorize services found for the
Pipe Breakage, Acts of Nature Such as d HAAD unsatisfactory respective
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Earthquakes or Similar Occurrences staff (discrepancies) facility
wash all office core interior window glass- 100% inspection 15% of Total Refer to
entire facility (includes inside and outside of weekly & follow-up Monthly 15.33
glass at al elevator landings) inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
clean coat racks 100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
wash file cabinets totally 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
dust all surfaces over a height of six (6) feet 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
spot wash hard permanent walls of entire inspection of Contract Cost
0%
building services found for the
unsatisfactory respective
(discrepancies) facility
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100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
wash all heating and air conditioner supply
inspection of Contract Cost
and return vents (ceiling, wall, floor, window 0%
services found for the
units, etc)
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
shades dusted and/or washed in all areas of inspection of Contract Cost
0%
building services found for the
unsatisfactory respective
(discrepancies) facility
QUARTERLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
treat wood panel walls with approved wood inspection of Contract Cost
0%
polish-entire facility services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
remove all dirt and wax from all hard surface
inspection of Contract Cost
floors and cove base by mopping or 0%
services found for the
scrubbing with a detergent and wax remover
unsatisfactory respective
(discrepancies) facility
Rinse thoroughly and apply skid resistant 100% inspection 15% of Total Refer to
wax of a type recommended by the flooring weekly & follow-up Monthly 15.33
manufactures. When wax is dry, machine 0% inspection of Contract Cost
buff to a smooth sheen, even wet look. Use services found for the
only the strength of wax stripper needed and unsatisfactory respective
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remove promptly and rinse to eliminate (discrepancies) facility
damage to floor tiles and adhesive
100% inspection 15% of Total Refer to
shampoo all carpets and walk-off mats, weekly & follow-up Monthly 15.33
including all hard reaching areas such as inspection of Contract Cost
0%
under counters, under furniture and all nooks services found for the
and crannies (move carpet protectors) unsatisfactory respective
(discrepancies) facility
Shampoo areas such as corners that are Refer to
inaccessible, with manual scrubbing devices. 100% inspection 15% of Total 15.33
After shampooing and allowing sufficient weekly & follow-up Monthly
drying time, vacuum the carpet following a inspection of Contract Cost
0%
pattern, which will give the carpet pile a services found for the
uniformed appearance. Use portable floor unsatisfactory respective
and carpet blowers/dryers to completely dry (discrepancies) facility
areas before traffic
100% inspection 15% of Total Refer to
remove carpet stains, completely vacuum, weekly & follow-up Monthly 15.33
shampoo using hot water extraction inspection of Contract Cost
0%
equipment and supplies, and completely re- services found for the
vacuum all carpet unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
Remove wash splatter, wax and dirt off of weekly & follow-up Monthly 15.33
cove base in all corridors and rooms. inspection of Contract Cost
0%
Restore cove base to a polished services found for the
appearance. unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
pile lift carpeting 0% weekly & follow-up Monthly 15.33
inspection of Contract Cost
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services found for the
unsatisfactory respective
(discrepancies) facility
SEMI-ANNUAL
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
wash walls, doors, cove base of entire inspection of Contract Cost
0%
building where wall covering permits services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean and wax all woodwork, wood paneling,
inspection of Contract Cost
sound panels, wood benches and doors in all 0%
services found for the
areas of the building
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean all light fixtures (fixtures with lens must inspection of Contract Cost
0%
be cleaned inside and outside) services found for the
unsatisfactory respective
(discrepancies) facility
DAILY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Restrooms clean and disinfect toilets, including Continuo
0% inspection of Contract Cost
disinfection of both sides of toilet seats usly
services found for the
unsatisfactory respective
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(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
clean and disinfect urinals 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
floors swept and wet-mopped and disinfected 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
partitions cleaned and disinfected (removing Continuo inspection of Contract Cost
0%
all writing & drawings) usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
toilet paper restocked 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
seat covers restocked (where applicable) 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
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100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
paper towel and soap dispenser cleaned and Continuo inspection of Contract Cost
0%
replenished usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
refill feminine hygiene machines 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
empty and clean sanitary napkin disposal Continuo inspection of Contract Cost
0%
and replace liner with new liner usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
sinks and mirrors cleaned and disinfected 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
urinal partitions and walls spot cleaned and Continuo inspection of Contract Cost
0%
disinfected usly services found for the
unsatisfactory respective
(discrepancies) facility
showers completely cleaned and then Continuo 0% 100% inspection 15% of Total Refer to
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disinfected usly weekly & follow-up Monthly 15.33
inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
dispensers, counters and cabinets cleaned Continuo inspection of Contract Cost
0%
and disinfected usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean, disinfect and deodorize all restroom Continuo inspection of Contract Cost
0%
entry area walls and doors usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean and disinfect surfaces touched by
Continuo inspection of Contract Cost
hands (e.g. door knobs, light switches, 0%
usly services found for the
handle, etc.)
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean and polish all chrome faucets and Continuo inspection of Contract Cost
0%
fixtures usly services found for the
unsatisfactory respective
(discrepancies) facility
Control and remove standing moisture from Continuo 100% inspection 15% of Total Refer to
0%
floor and bathroom surfaces in a timely usly weekly & follow-up Monthly 15.33
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manner. inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Check function of all dispensers and fixtures
Continuo inspection of Contract Cost
in all restrooms. Report maintenance 0%
usly services found for the
problems to Building Operations immediately
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
report any maintenance issues 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Continuo inspection of Contract Cost
empty trash and replace liners as needed 0%
usly services found for the
unsatisfactory respective
(discrepancies) facility
WEEKLY
all floor drains flushed with one(1) gallon of 100% inspection 15% of Total Refer to
disinfectant detergent weekly & follow-up Monthly 15.33
inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
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MONTHLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
Completely wash and scrub walls and floors 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Clean all heating and air conditioner supply inspection of Contract Cost
0%
and return vents (ceiling, wall, floor, etc.) services found for the
unsatisfactory respective
(discrepancies) facility
QUARTERLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
sealer applied to restroom floors, locker inspection of Contract Cost
0%
floors, and wall tiles services found for the
unsatisfactory respective
(discrepancies) facility
DAILY
Clean and sanitize surfaces in food 100% inspection 15% of Total Refer to
Meeting rooms, preparation and consumption areas on a weekly & follow-up Monthly 15.33
Dining areas daily basis or as required to protect human inspection of Contract Cost
0%
and Café health. Clean and sanitize surfaces of sinks, services found for the
table tops, countertops, outside surfaces of unsatisfactory respective
appliances (refrigerators, microwave ovens, (discrepancies) facility
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coffee makers, etc.) and trash receptacles.
Mineral and calcium deposits will not be
accepted.
100% inspection 15% of Total Refer to
Remove aluminum, plastic and glass and weekly & follow-up Monthly 15.33
deliver recyclables to proper dumpster or inspection of Contract Cost
0%
other designated container in the loading services found for the
dock area unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean and sanitize surfaces that hands touch
inspection of Contract Cost
(e.g. faucet handles, drinking fountains, 0%
services found for the
cafeteria lines)
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
buff resilient tile floors; remove black marks inspection of Contract Cost
0%
and scuff marks services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
equip waste containers likely to collect food
inspection of Contract Cost
waste with a cover, and empty once per day 0%
services found for the
or when full; clean and sanitize
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
wipe all cabinet doors 0%
inspection of Contract Cost
services found for the
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unsatisfactory respective
(discrepancies) facility
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unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
refill paper towels 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
refill soap dispenser 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
wipe all counter tops and booth tables 0%
services found for the
unsatisfactory respective
(discrepancies) facility
DAILY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Marker boards (chalkboards) shall be
inspection of Contract Cost
Miscellaneous cleaned, IF CLEARED, according to 0%
services found for the
Requirements manufacturer's specifications
unsatisfactory respective
(discrepancies) facility
Board erasers shall be cleaned by vacuum 100% inspection 15% of Total Refer to
0%
equipment weekly & follow-up Monthly 15.33
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inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean, disinfect and deodorize table surface inspection of Contract Cost
0%
in break rooms, public areas, and hallways services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean disinfect all public counters in all inspection of Contract Cost
0%
offices services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
dust all Security desks 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Sweep and/or Dust Stairs, Landings and inspection of Contract Cost
0%
Handrails services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
Clean cleaning/housekeeping/janitorial
0% weekly & follow-up Monthly 15.33
Closets and Keep Orderly
inspection of Contract Cost
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services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Sweep, Damp Mop and Buff All Entrances inspection of Contract Cost
0%
and Hallways services found for the
unsatisfactory respective
(discrepancies) facility
MONTHLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
vacuum all office upholstered furniture 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
strip, apply finish and buff resilient tile floor 0%
services found for the
unsatisfactory respective
(discrepancies) facility
QUARTERLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean inside of all fire extinguisher cabinets
0% inspection of Contract Cost
(entire building)
services found for the
unsatisfactory respective
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(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
lift chair pads and vacuum or clean as inspection of Contract Cost
0%
needed services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
shampoo all fabric office furniture 0%
services found for the
unsatisfactory respective
(discrepancies) facility
DAILY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
stairwells swept and damp-mopped 0%
services found for the
unsatisfactory respective
(discrepancies) facility
Stairwell 100% inspection 15% of Total Refer to
Requirements weekly & follow-up Monthly 15.33
stairwells vacuumed and spot clean all inspection of Contract Cost
0%
carpeted areas services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
stairwell wall (spot washed) 0% weekly & follow-up Monthly 15.33
inspection of Contract Cost
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services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
handrails and glass wall dusted and inspection of Contract Cost
0%
maintained free of hand prints, etc services found for the
unsatisfactory respective
(discrepancies) facility
QUARTERLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Carpeted stair steps and landing deep inspection of Contract Cost
0%
cleaned (Extract, Bonnet, Shampoo, etc.) services found for the
unsatisfactory respective
(discrepancies) facility
DAILY
Elevator Cleaning all interior surfaces of passenger 100% inspection 15% of Total Refer to
Requirements and service elevators shall be done as often 0% weekly & follow-up Monthly 15.33
as necessary to maintain them in a polished, inspection of Contract Cost
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presentable appearance at all times. services found for the
Schedule taking elevator "out of service" with unsatisfactory respective
the Services Section. All cleaning is in LOCK (discrepancies) facility
OFF with key position.
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
ensure that elevator lobbies are presentable inspection of Contract Cost
0%
and trash free services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
clean glass in scenic elevators 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
clean and disinfect inside and outside doors, inspection of Contract Cost
0%
walls, ceiling panels, and selector panels services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
all chrome to be highly polished with no inspection of Contract Cost
0%
streaks services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
tile or hard floors swept and damp-mopped 0% weekly & follow-up Monthly 15.33
inspection of Contract Cost
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services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
carpeted floors vacuumed and spot cleaned 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
elevator door guide tracks cleaned 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
clean light fixtures 0%
services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
wipe stainless steel to remove finger prints 0%
services found for the
unsatisfactory respective
(discrepancies) facility
MONTHLY
light fixtures cleaned, including all ceiling 0% 100% inspection 15% of Total Refer to
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panels and selector panels (Service weekly & follow-up Monthly 15.33
Elevators) inspection of Contract Cost
services found for the
unsatisfactory respective
(discrepancies) facility
QUARTERLY
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
wipe and polish walls with non-oily or greasy inspection of Contract Cost
0%
polish services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
Carpeted floors deep cleaned (Extract, inspection of Contract Cost
0%
Bonnet, Shampoo, etc.) services found for the
unsatisfactory respective
(discrepancies) facility
100% inspection 15% of Total Refer to
weekly & follow-up Monthly 15.33
inspection of Contract Cost
tile or hard floors striped and refinished 0%
services found for the
unsatisfactory respective
(discrepancies) facility
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and computer unsatisfactory respective
room (discrepancies) facility
DAILY
segregate and recycle all waste items from Refer to
cleaning operations, including paper, glass, 100% inspection 15% of Total 15.33
plastics cardboard, other packaging weekly & follow-up Monthly
materials, empty chemical containers, and inspection of Contract Cost
0%
worn equipment that are acceptable for services found for the
recycling in the community. Coordinate with unsatisfactory respective
Services Section for location and procedures (discrepancies) facility
for collecting recyclables.
empty Recycle Receptacles and return to 100% inspection 15% of Total Refer to
original location -Recycle Receptacle weekly & follow-up Monthly 15.33
materials shall not be mixed with the waste inspection of Contract Cost
0%
receptacle materials services found for the
Recycling unsatisfactory respective
(discrepancies) facility
empty waste from paper shredders (this 100% inspection 15% of Total Refer to
waste is recyclable and shall be placed into weekly & follow-up Monthly 15.33
the marked recycling containers) inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
empty recycling receptacle at each desk, 100% inspection 15% of Total Refer to
mail stop area into separate container for weekly & follow-up Monthly 15.33
recycling inspection of Contract Cost
0%
services found for the
unsatisfactory respective
(discrepancies) facility
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deliver recyclables to proper dumpster or 100% inspection 15% of Total Refer to
other designated container in the loading weekly & follow-up Monthly 15.33
dock area (use bailer to bail all recycled inspection of Contract Cost
0%
cardboard ) services found for the
unsatisfactory respective
(discrepancies) facility
Inspection At all times, the supervisor shall inspect all building and ground areas to ensure that all work is completed
and that all necessary doors are locked and that all lights are turned off. Refer to Annex 3.
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ANNEX 2
BUILDING INSPECTION
SAMPLE SCHEDULED [ ]
BUILDING INSPECTION FOLLOW-
UP [ ]
OFFICES A U
RESTROOMS
- Fixture and chromes fittings cleaned [ ] [ ]
_______
- Dispensers filled with supplies [ ] [ ]
_______
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- Walls, Showers, partitions and
Doors cleaned [ ] [ ]
_______
- Face basins cleaned around and
Underneath [ ] [ ]
_______
- Basin and floor drains free of
Build up, spots and stain [ ] [ ]
_______
- Traps and pipes free of sludge [ ] [ ]
_______
- Mirrors, kick plates, push plates
Clean and polished [ ] [ ]
_______
- Toilets, toilet seats and urinals
Cleaned and sanitized [ ] [ ]
_______
- Trash cans emptied and clean liners [ ] [ ]
_______
- Ceiling vents and louvers dusted [ ] [ ]
_______
- Floor scrubbed [ ] [ ]
_______
- Urinals, basins, showers, toilet
Seats and paper fittings cleaned [ ] [ ]
_______
- Floor clean [ ] [ ]
_______
- Mirrors and fixtures cleaned [ ] [ ]
_______
- Walls, doors and partitions cleaned [ ] [ ]
_______
- Soap, towels, toilet tissue and
Seat covers supplied [ ] [ ]
_______
- Ceiling and lights cleaned [ ] [ ]
_______
SAMPLE SCHEDULED [ ]
BUILDING INSPECTION FOLLOW-UP
[ ]
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MONITOR: _________________________ DATE: _____________ TIME:
____________
LOADING DOK
- Dock floor washed [ ] [ ]
_______
- Walls clean [ ] [ ]
_______
C N/C
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4. TRAINNINGH PROGRAM FOR EMPLOYEES [ ] [ ]
_______
5. COMPETENT SUPERVISORY STAFF [ ] [ ]
_______
6. FOLLOW-UP ON COMPLAINTS/REQUESTS [ ] [ ]
_______
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ANNEX 3
TO:
FROM:
DATES: Prepared: ________________
Returned by Contractor: ________________
Action Completed: ________________
DISCREPANCY
PROBLEMS:
________________________________________________________________
________________________________________________________________
__________________________
_______________________________ _____________________
Signature of HAAD Representative Date
__________________________________ _____________________
Signature of Contractor Representative Date
_________________________________ _____________________
HAAD ACTIONS:
_______________________
_____________________________
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________________________________________________________________
_____________
________________________________________________________________
_____________
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Annex 4
EQUIPMENTS
TYPE MANUFACTURER PRODUCT/MODEL
Carpet / Upholstery Cleaner
Degreaser
Floor Cleaner
Floor Finish US, Canada, UK, European or
Floor Stripper Japan Made only
No Touch / Hand Free
Automatic Paper Towel
Dispenser
SUPPLIES
TYPE MANUFACTURER PRODUCT/MODEL
Heavy Duty Cleaner
Neutral Cleaner
Restroom / Washroom Cleaner US, Canada, UK, European or
Tile / Grout Cleaner Japan Made only
Window / Glass Cleaner
General Purpose Cleaner
A-Folded Towel Paper
B-Toilet Roll
C-Paper Towel Roll for the No Soft, High quality
D-Touch / Hand Free
Automatic machine
E-Paper-Seat Covers
F-Hand Soap
Sterilizer Dettol or equivalent
Facial Tissue Paper Box with
Fine or equivalent
HAAD Name and Logo printed
Lotus or equivalent
Note: the suppliers must provide samples and catalogues with technical offer.
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Annex 5
Evaluation Criteria and scores
25
Bidder’s Strong and demonstrated background and experience on projects of similar
nature, including references inputs and/or feedbacks
20
Availability of sufficient and capable personnel with required skills and experience
15
Quality of the proposed work plan
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Annex 6
PRICING SCHEDULES
*Hourly Rate for Emergency or Extended Services as required and requested by the HAAD.
The Billable Hourly Rate shall be the entire cost to HAAD for such services.
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