** FREE PREVIEW VERSION **

[Organization logo] Commented [9A1]: All fields in this document marked by

square brackets [ ] must be filled in.
[Organization name]

Commented [9A2]: If you want to find out more about control

PROCEDURE FOR DOCUMENT AND RECORD CONTROL of documents, see these articles:

 New approach to document and record control in ISO

9001:2015
http://advisera.com/9001academy/blog/2015/06/30/new-
Code: approach-to-document-and-record-control-in-iso-90012015/

 A new approach to documented information in ISO 14001:2015

Version: 0.1 http://advisera.com/14001academy/blog/2015/08/24/a-new-
approach-to-documented-information-in-iso-140012015/
Created by:
 New approach to ISO 45001 documentation
https://advisera.com/45001academy/blog/2018/03/13/new-
Approved by: approach-to-iso-45001-documentation/

Date of version:
Commented [9A3]: To handle documents in an ISO-compliant
Document Management System, use Conformio:
Signature: http://advisera.com/conformio
Commented [9A4]: This book can help you to learn more about
managing ISO documentation:

Managing ISO documentation: a plain English guide

Distribution list https://advisera.com/books/managing-iso-documentation-plain-
english-guide/

Copy Returned Commented [9A5]: You can attend these free on-line training
Distributed to Date Signature courses to learn more about ISO 9001:2015 & ISO 14001:2015
No. Date Signature implementation:

 ISO 9001:2015 Foundations Course

https://training.advisera.com/course/iso-90012015-foundations-
course/

 ISO 14001:2015 Foundations Course

https://training.advisera.com/course/iso-14001-foundations-
course/
Commented [9A6]: Adapt to the existing practice in the
organization.
Commented [9A7]: This is only necessary if the document is in
paper form; otherwise, this table should be deleted.

©2018 This template may be used by clients of Advisera Expert Solutions Ltd. www.advisera.com in accordance with the License
Agreement.
[organization name]

Change history
Date Version Created by Description of change

0.1 9001Academy Basic document outline

Table of contents
1. PURPOSE, SCOPE AND USERS ..............................................................................................................3

2. REFERENCE DOCUMENTS ....................................................................................................................3

3. CONTROL OF DOCUMENTS ..................................................................................................................3

3.1. CREATION AND IDENTIFICATION OF DOCUMENTS ............................................................................................... 3

3.2. DOCUMENT APPROVAL ................................................................................... ERROR! BOOKMARK NOT DEFINED.
3.3. PUBLISHING, DISTRIBUTING AND ACCESSING DOCUMENTS ...................................... ERROR! BOOKMARK NOT DEFINED.
3.4. WITHDRAWAL OF OUTDATED DOCUMENTS ......................................................... ERROR! BOOKMARK NOT DEFINED.
3.5. DOCUMENT UPDATES AND CHANGES ................................................................. ERROR! BOOKMARK NOT DEFINED.
3.6. DOCUMENTS OF EXTERNAL ORIGIN .................................................................... ERROR! BOOKMARK NOT DEFINED.
3.7. RECORDS CONTROL ........................................................................................ ERROR! BOOKMARK NOT DEFINED.
3.7.1. Record managing and labeling ....................................................... Error! Bookmark not defined.
3.7.2. Record availability and retrieval ..................................................... Error! Bookmark not defined.
3.7.3. Record archiving and destroying..................................................... Error! Bookmark not defined.

4. MANAGING RECORDS KEPT ON THE BASIS OF THIS DOCUMENT .........ERROR! BOOKMARK NOT DEFINED.

5. APPENDICES .....................................................................................ERROR! BOOKMARK NOT DEFINED.

Procedure for Document and Record Control ver. [version] from [date] Page 2 of 3

©2018 This template may be used by clients of Advisera Expert Solutions Ltd. www.advisera.com in accordance with the License
Agreement.
[organization name]

1. Purpose, scope and users

The purpose of this procedure is to ensure control over creation, approval, distribution, usage,
updates, retention, and disposition of documents and records (also called: documented information)
used in the IMS (Integrated Management System).

This procedure is applied to all documents and records related to the IMS, regardless of whether the
documents and records were created inside [organization name] or whether they are of external
origin. This procedure encompasses all documents and records, stored in any possible medium –
paper, audio, video, etc.

This procedure doesn’t apply to documents and records regarding [describe the parts of organization
that this procedure doesn’t apply to]. Commented [9A8]: E.g. Finance, accounting, general and legal
affairs.
Users of this document are all employees of [organization name] inside the scope of the IMS.

2. Reference documents
 ISO 9001:2015, clause 7.5
 ISO 14001:2015, clause 7.5
 ISO 45001:2018, clause 7.5
 Integrated Management System Manual
 Scope of Integrated Management System
 [other documents and regulations specifying document control]

3. Control of documents
Internal documents are all documents created inside the organization, e.g. policies, working
instructions, records etc., and are listed on the List of Types of Records.

3.1. Creation and identification of documents

All documents are identified by name, code, date of version, version number and copy number.

** END OF FREE PREVIEW **

To download full version of this document click here:

https://advisera.com/9001academy/documentation/procedure-document-record-control/

Procedure for Document and Record Control ver. [version] from [date] Page 3 of 3

©2018 This template may be used by clients of Advisera Expert Solutions Ltd. www.advisera.com in accordance with the License
Agreement.