Annexure-I/B

पंजाब एण्ड स ध
ं बैंक
PUNJAB & SIND BANK
(भारत रकार का उपक्रम) / (A Government of India Undertaking)

1. Please fill all the columns in the application invariably & no columns shall be
left blank. If any information is not applicable mark as NA.
2. Punjab & Sind Bank reserves the right to reject any application.
3. Please tick ( ✓) whichever is applicable.
Affix recent Affix recent
Photograph Photograph
To, of nominated of nominated
The Zonal Manager Sales Representative Sales Representative
Punjab & Sind Bank With with
signature with signature
Zonal Office:

Dear Sir,

With reference to your Scheme of payment of Business Facilitation Charges for sourcing Vehicle
Loan proposals, we would like to apply for empanelment under the Scheme. To enable you to
consider our application, we furnish the following details:

1 Name & Address of M/s.

the Vehicle Dealer

2 Nature of ownership ( ) Proprietorship ( ) Firm ( ) Company ( ) Other

3 Vehicle Manufacturer M/s.
4 Types of Vehicle sold
5 Nature of Dealership
6 Date of establishment
Phone No :
7 Contact Details Mobile No:
Email: website:
Mr/Ms.
8 Name of the Partners/
Directors /Proprietor
Contact Person: Mr.
Present Banker
9 Banking details
Since Dealing with
Facility enjoyed if any
Bank Account No.
10 CST/PAN No CST No PAN No

11 Performance (Amt in lakhs) 31.03.20....... 31.03.20....... 31.03.20....

Sales Turnover
Net Profit
No of Vehicles sold
 Number of Number of Number of Others Total
employees for employees as employees for
12 Employee Details Sales/Marketing Tele-Callers Office
administration

13 Details of Sales Executives/Representatives nominated for this Scheme

a Name & Residential Mr/Ms. Mr/Ms.
Address

b Educational Qualification
c Contact Details Phone (Res) : Phone (Res) :
Mobile: Mobile:
d Bank account details Bank : Bank :
Type of A/c : Type of A/c :
A/c Number : A/c Number :

14 Documents enclosed
1) Copy of the Dealership letter issued by the Vehicle Manufacturer.
2) Copy of the Business License
3) Bank a/c statement giving transactions for the last 3 months
4) Copy of PAN
5) KYC Documents ( Dealer & Sales Representative)

15 Bank details for the Dealer Sales Representatives

purpose of remittance Bank: Bank:
of Business Branch: Branch:
Type of A/c : Type of A/c :
Facilitation Charges A/c Number : A/c Number :
IFSC: IFSC:
Bank:
Branch:
Type of A/c :
A/c Number :
IFSC:

Declaration
We hereby declare that the information furnished herein above is true and correct to the best of our
knowledge and belief.
Further, we declare that any of the Partners / Directors of our Firm/Company is/ are not related to any
Director or any other employee of your Bank.
We also confirm /declare that the Sales/Executives/Representatives hereby nominated/ authorized for
sourcing vehicle loan proposals are not related to any Director or any other employee of your Bank.

Place:

Date :
Signature of the Vehicle Dealer with Seal
(Authorized Signatory)
Signature of the Sales Representative

1)

2)
Attestation of the Signatures by the Vehicle Dealer
 Annexure-II/B

DUE DILIGENCE REPORT FOR VEHICLE DEALER

VEHICLE DEALER DETAILS

(As given in the application)
Name & Address of
1
the Dealer
Phone No :
2 Contact Details Mobile No:
Email: website:

VERIFICATION REPORT
( Based on the visit to the Dealer/Representatives)
Nature of ownership ( ) Proprietorship( ) Firm( ) Company ( )Other
Vehicle Manufacturer M/s.
Types of Vehicles sold
Date of establishment
Nature of Dealership
Premises is located in Own premises ( ) Leased Premises ( ) Others (Specify)………….. ( )
How the genuineness of the 1. Dealership letter issued by the Manufacturer ( )
dealership is confirmed 2. Website of the Manufacturer ( )
3. Any others(specify) ( )

Whether the nature of business mentioned in the application is

Yes ( ) No ( )
found correct ?
Whether the Dealer is carrying out the business at the address Yes ( ) No ( )
mentioned in the application?

Adverse aspects, if any, observed therein

How many people are working at the Dealers Office?
Whether the Office has sufficient space to provide special counter
Yes ( ) No ( )
for our marketing personnel
Whether the Vehicle Service centre is available? Yes ( ) No ( )
Whether the Dealer is dealing in True Value vehicles also? Yes ( ) No ( )
Special remarks/findings, if any
Mr/Ms.
Name of the Partners/
Directors /Proprietor

Banking details
Bank & Branch
Existing credit limits
Are the limits regular
Whether Bank a/c statement is verified : Yes ( ) No ( )
Adverse remarks, if any:

CST/PAN No CST No PAN No

Whether PAN is verified & found genuine : Yes ( ) No ( )

Whether CST is verified & found genuine: Yes ( ) No ( )

Adverse remarks, if any:

Performance (Amt in lacs) 31.03.200....... 31.03.200....... 31.03.200...

Sales Turnover
Net Profit
Vehicles Sold

Adverse aspects, if any, observed therein.

SALES REPRESENTATIVE NOMINATED BY THE DEALER

I II
Name Mr/Ms. Mr/Ms.
Residential Address

Whether working at the Dealer Yes ( ) No ( ) Yes ( ) No ( )

Since when working with the Dealer
Salary Drawn Rs. Rs.
Bank
Details of Limits
existing loans
Present Status
Whether Bank statement verified Yes ( ) No ( ) Yes ( ) No ( )

Remarks or any adverse findings

 Verification Summary

DEALER REPRESNTATIVE- I REPRESNTATIVE- II

Date & Date & Date &
Positive/Negative Positive/Negative Positive/Negative
Time of visit Time of visit Time of visit

Name of the Bank Official who

has conducted the due diligence.
Signature of the Bank Official
who has conducted the due diligence.

CERTIFICATE
It is to confirm that the Zonal Office has carried out verification & due diligence of the Vehicle Dealer
& his Sales Executives/Representatives ,income proof, occupation, the place of office/business etc., and
the verification summary furnished herein above is based on the information collected, and it is found
true and correct. Further, it is confirmed that the Bank Official who has conducted due diligence is not
related to the Dealer/Representatives.

Date: Signature of the Zonal Manager

 Annexure-III/B

पंजाब एण्ड स ध
ं बैंक
PUNJAB & SIND BANK
(भारत रकार का उपक्रम) / (A Government of India Undertaking)

Zonal Office:……………………………...…
Ref No: Date:

To,
M/s……………………………………………
…………………………………………………………………

………………………………………………………………….

…………………………………………………………………

Dear Sir,

Sub: Empanelment for sourcing Vehicle Loan proposals to the Bank

Ref: Your application dated.…………………….………..

With reference to the above, we are pleased to inform you that your application has been considered favourably
by the Competent Authority for empanelment under the scheme.

Accordingly, you are permitted to source Vehicle Loan proposals to the Bank. This approval is subject to the
following terms and conditions governing the Scheme:

The approval is for sourcing vehicle loan proposals only.

1 Necessary brochures, loan application forms etc would be made available to you by the Bank.
2 While canvassing the loan proposal, you shall explain to the prospective borrower, all the details
of the Scheme, documents required to be submitted as per the check list.
3 You /your representative shall handover vehicle loan application to the applicant, apprise him about
the scheme guidelines, documents required therein and help the applicant in filling-in the Vehicle loan
application, if required.
4 The Bank will provide the required input on our vehicle loan scheme to you/ your representatives so as
to enable you/them to give proper guidance to the prospective customers.

5 If the customer decides to avail loan from the Bank, you will direct the customer to any of our
Branch preferred by the customer for submission of loan application with related documents.

6 You will issue original Proforma invoice and submit the same directly to the concerned Branch along
with forwarding letter in the prescribed format annexed herewith. You may also submit the loan
proposal, other related documents along with Proforma invoice, directly to the Branch preferred by the
customer, along with the forwarding letter.

7 You shall provide a space/counter in your showroom and allow our marketing personnel to promote
vehicle loans.
8 For advertising our loan products, you will permit us to display product features in a Banner
inside/outside your showroom.
 9 You / your Sales Representatives will be eligible for the Business Facilitation Charges for
sourcing vehicle loan applications at the following rates:
i. To the Vehicle Dealer: Business Facilitation Charges at 1% of loan limit sanctioned
subject to maximum of Rs. 10000/- per loan proposal, to be paid after first
disbursement of the loan by the Bank.
ii. To Sales Representative of the Dealer: Handling / Business Facilitation charges at
0.25% of loan amount subject to maximum of Rs.1000/- per loan proposal will be paid
to Sales Representative of the Dealer for converting the lead into business, to be paid
after first disbursement of the loan by the Bank.

10 The following Sales Executives/Representatives have been approved under the scheme as
nominated by you:

1) Mr/Ms.

2) Mr/Ms.

Please note that the above representatives are only entitled for the Business Facilitation Charges as
mentioned above. (In the event of change of sales representative, detailed information of the new
sales representative be provided to the Bank)
11 The above charges are inclusive of Service Tax, if any. Service Tax shall be borne by you.
12 Applicable tax will be deducted at source (TDS)
13
The Scheme is applicable for Three wheelers, Four wheelers such as Cars, Vans etc. and Commercial
vehicles (Buses, Trucks, heavy road transport vehicles etc.), and also for second hand True Value
vehicles directly sold by the Dealers.
14 The scheme is NOT applicable for Two wheelers, Cranes, Bulldozers, Excavators, JCB, Tillers,
Tractors, Water transport vehicles.
15 The proposals where the loans are sought by our employees including retired employees will not be
eligible for Business Facilitation Charges.
16 The walk-in proposals, proposals sourced by the Branch, our Staff members, retired employees,
marketing officers of the Bank are not covered under the scheme.
17 The existing customer/borrower of the Bank who intend to avail vehicle loan and has approached
you for quotation, such proposals are not eligible for service charges.
18 The specific proposals where the Bank extends concession in rate of interest /processing charges,
such proposals are not eligible for Business Facilitation charges under the scheme.
Similarly, for cases where group concession is extended by the Bank (.i.e employees of reputed
Company, Firm, PSU etc.), the proposals sourced from such employees will not be eligible for
Business Facilitation charges.
However, for cases where the proposals referred by you where the Bank extends concession in rate of
interest or processing charges at the time of sanction or subsequently, such proposal will be eligible for
payment of Business Facilitation charges.
In case of special promotional campaigns (like Festival Bonanza Scheme, Special Bonanza Scheme
etc.) where the bank extends concessions in rate of interest and/or processing charges, the proposals
sourced by you during the campaign period will be eligible for Business Facilitation charges, if they
are otherwise eligible.

19 In cases where the borrower is enjoying vehicle loan limit for purchase of large number of
vehicles or an Individual /Firm/Company etc., is approaching for purchase of large number of
vehicles in bulk for its own use or for use of its employees, with tie up arrangement with the Bank,
such proposals are not eligible for Business Facilitation charges.
 20 The Business Facilitation Charges mentioned above will be paid to you and your Representative ,
only after the loan proposal sourced by you is initially disbursed by the Branch i.e. after the first
disbursement of the loan by the Branch.
21 You or your Representative should not collect any charges from the prospective
borrower.
22 Except for the above mentioned Business Facilitation Charges, no other payment in any other
form shall be made.
23 The payment made by the Bank under this scheme shall not be passed on/shared partly or fully
either to the borrower or staff member of the Bank.
24 The Scheme for payment of Business Facilitation Charges for sourcing Housing Loan &
Vehicle Loan proposal is applicable in all the Branches of the Bank except the RURAL
BRANCHES.

Other Conditions:
1 Sanctioning of loans shall be entirely at the discretion of the Bank and will be sanctioned as
per extant Bank guidelines.
2 You /Your representative shall not give any commitment/promise for sanctioning of loans. Further,
you/your representative shall not bring any influence/pressure on the Bank for getting the loan
sanctioned.
3 You shall submit periodical reports as required by the Bank from time to time.
4 You shall maintain strict confidentiality in the matters pertaining to the customer, the Scheme and
the Bank, and shall not pass on the information in any manner to any other person.

5 This approval is limited to the purpose for which it is expressly meant. This shall not be construed as
creating contract of employment, agency or partnership. Accordingly, neither you nor any of your
representatives are authorized to represent the Bank.
6 You shall not engage in negative canvassing nor engage in any sort of financial transactions with the
borrower in connection with loan proposal/processing/ sanction nor any other such activity which
is detrimental to the interest/reputation of the Bank.

7 You will not assign, transfer or delegate any of your roles to anyone other than your approved
representatives.
8 You shall not share the leads/proposals sourced for the Bank with other banks.
9 The empanelment /approval & related guidelines may be modified at the discretion of the Bank at
any time without prior intimation.
10 The Bank reserves the right to terminate the approval at sole discretion of the Bank, without
assigning any reasons whatsoever.
11 During the period of empanelment, if you intend to withdraw from the Scheme, you can do so by
giving prior notice of not less than 30 days.
12 If at any point of time it is found that the proposal sourced by you turned to be a fraudulent
transaction wherein your/your representatives/employees involvement is noticed, the Bank reserves
it’s right to take appropriate legal action against you/your representatives/employees, besides
terminating this arrangement, in addition to black listing your dealership.

13 Your approval/empanelment is subject to periodical review.

 Payment of Business Facilitation Charges
1 Business Facilitation Charges will be paid on a monthly basis based on the report submitted in the
prescribed format annexed herewith. The report for claiming incentives shall be submitted to
respective Branch of the Bank.
2 Business Facilitation Charges for sourcing vehicle loan proposals shall be paid once in a month.
Proposals sourced and initially disbursed (i.e. after first disbursement by the Branch) during the
month only shall qualify for payment of Business Facilitation Charges during the succeeding
month.
3 Payment shall made by Pay Order/DD/NEFT/RTGS, directly to the credit of your
/your representative’s account. If you or your representative maintains SB/CA account with the
Bank then, payment will be made directly in that account.
Cash payment of Business Facilitation charges will not be made under any circumstances.

You are requested to return one copy of this letter duly signed as a token of your consent/acceptance for sourcing
vehicle loan proposals under the scheme on the terms and conditions explained herein above.

With best wishes for a mutually beneficial business relationship.

I /We hereby confirm that the terms and

conditions mentioned herein above are Yours faithfully,
acceptable to me / us

[Signature & Seal of the Vehicle Dealer] (Zonal Manager )

 Annexure-IV/B

Covering letter for forwarding vehicle loan proposal

Name & Address of the Vehicle Dealer

( May also be given in Letter Head of the Dealer)

Ref.No: Date:

To:
The Branch Manager
Punjab & Sind Bank,
Branch:

Dear Sir,
Sub: Vehicle loan proposal sourced by us

In terms of approval/empanelment under the scheme for sourcing vehicle loan proposals to your Bank,
we are forwarding herewith details of vehicle loan proposal sourced by us.

Name & Address of the Mr/Ms.

customer

Details of the proposal

Loan amount sought Rs.
Model/Type of the Vehicle Rs.
Details of the Vehicle
Cost of the vehicle Rs.
Cost of Accessories Rs.
Registration+ Insurance etc.. Rs.
Total Cost of the Vehicle Rs.
Details of the Proforma Invoice issued :

Name of the Branch preferred by the

customer.
Name of the Sales Executive/
Representative who has sourced the
proposal.

We are enclosing herewith Proforma Invoice ( ) Loan application ( )

We hereby declare that we have not collected any charges from the applicants.

Yours faithfully,

(Vehicle Dealer) (Sales Executive/Representative)

 Annexure-V/B
Monthly Report for Claiming Business Facilitation Charges

Name & Address of the Vehicle Dealer

(May also be given in Letter Head of the Builder )
Ref.No: Date:

To:
The Branch Manager,
Punjab & Sind Bank,
Branch:

Dear Sir,
Sub: Report for claiming Business Facilitation charges for the Month of………………

We have been approved/ empanelled by the Bank under the scheme for sourcing vehicle loan proposals. In this
connection, we are forwarding herewith details of vehicle loan proposals sourced by us during the month for
claiming eligible Business Facilitation charges.

SL Name of the Applicant Date of Loan Eligible Name of the Sales

sourcing Amount Business Executive
the ( Rs. lakhs) Facilitation
Proposal charges (Rs)

01
02
03
04
05
06
07
08
09
)10
11
12
13
14
15
16
17
18
19
)20

We confirm that the information submitted above is true and correct. We request you to make payment of eligible
Service Charges for credit of our account.

( Signature of Vehicle Dealer )

 Annexure-VI/B
पंजाब एण्ड स ध
ं बैंक
PUNJAB & SIND BANK
(भारत रकार का उपक्रम) / (A Government of India Undertaking)
Branch Office……………….
Ref.No: Date :

To:
………………………………………………………….

………………………………………………………….

……………………………………………………………
(Name & Address of the Vehicle Dealer)

SUB: Business Facilitation Charges payment advice for the month of ……………..………..
REF: Your claim report dt.………………………….

With reference to your above claim, we are pleased to inform you that the eligible Business Facilitation
Charges for sourcing vehicle loan proposals has been cleared for payment.

The details of service charges credited to your account are as under:

DETAILS OF PAYMENT
RTGS UTR No/ Date of credit/ Remitted to Bank Account Amount
NEFT Ref No / & Branch Number credited
PO/DD No Date of issue of
PO/ DD
To Dealer

To Sales
Representative

In case of the following proposals, Business Facilitation Charges have not been paid for the reasons
mentioned therein.

Name of the Applicant Serial Number of the proposal Eligible Business Reasons for non-payment
mentioned in your claim report Facilitation
Charges

Yours faithfully,

(Branch Manager)
CC to: The Zonal Manager, Zonal Office:
 Annexure-VII/B

पंजाब एण्ड स ध
ं बैंक
PUNJAB & SIND BANK
(भारत रकार का उपक्रम) / (A Government of India Undertaking)
Zonal Office ……………………

Ref.No: Date :

To,
The General Manager,
Punjab & Sind Bank
HO Retail Lending Department,
Rajendra Place,
New Delhi

Sub: Quarterly Report on Business Facilitation Charges paid to the Vehicle Dealers & Dealers Representatives
for the Quarter ending …………………………

Name of the Vehicle Dealer & No of loan proposals Total Loan Business Facilitation Charges
Vehicle Manufacturer sourced during the amount (Rs. paid to
Quarter- Month wise Lakhs) The Dealer Sales
Rs. Representative Rs.

1:
2:
3:
1:
2:
3:
1:
2:
3:
1:
2:
3:
1:
2:
3:
1:
2:
3:
1:
2:
3:

We declare that the information furnished above is true and correct to the best of our knowledge.

( Signature of Zonal Manager)

Note: The report shall reach Head Office, within 15 days from the quarter end.
 Annexure – VIII/B

पंजाब एण्ड स ध
ं बैंक
PUNJAB & SIND BANK
(भारत रकार का उपक्रम) / (A Government of India Undertaking)
Zonal Office ……………………
Ref No: Date:

To,
The General Manager,
Punjab & Sind Bank
HO Retail Lending Department,
Rajendra Place,
New Delhi

Dear Sir,

Sub: REPORT ON HALF YEARLY REVIEW OF THE PERFORMANCE OF THE VEHICLE

DEALERS

Name & Address of the M/s

Vehicle Dealer
Name of the Vehicle M/s
Manufacturer
1)
Name of the Sales Representative
2)
Date of Empanelment

No of proposals Sourced Total No. of Business Facilitation

during the half year by Total Loan Business Charges paid to the
proposals sourced
each Sales Representative Amount Facilitation Sales Representative
by the Dealer (Rs. Lakhs) Charges paid to
( Total of I+II)
the Dealer
I I I II
I

No of Vehicles Sold by the Out of which No. of vehicles Bank’s share % Total Business
Dealer during the half year sourced for our Bank Facilitation
Charges paid
% Rs.

Observations: ( Please mention about dealing with the customers, speed at which the leads have been
referred to the Branches, customer complaints received if any, etc.)

Recommendations:

Signature of Zonal Manager