School of information technology and engineering

M Tech software engineering

SWE1014 -ENTERPRISE RESOURCE PLANNING

REVIEW-3

BLOOD BANK MANAGEMENT SYSTEM

Team no :14

SUBMITTED BY:
17MIS0182 - DINESH.A
17MIS0228 - KAVIYA.B
17MIS0338 - BANULEKHA.S
17MIS0527 - GAYATHRI.R
ABSTRACT:

The purpose of this study was to develop a blood management

information system to assist in the management of blood donor records
and ease/or control the distribution of blood in various parts of the
country basing on the hospital demands .Without quick and timely
access to donor records , creating market strategies for blood donation ,
lobbying and sensitization of blood donors becomes very difficult . The
blood management information system offers functionalities to quick
access to donor records collected from various parts of the country . It
enables monitoring of the results and performance of the blood donation
activity such that relevant and measurable objectives of the organization
can be checked . It provides to management timely , confidential and
secure medical reports that facilitates planning and decision making and
hence improved medical service delivery . The reports generated by the
system give answers to most of the challenges management faces as far
as blood records are concerned.

1.OPEN SOURCE TOOL :

ERP NEXT
ERPNext is a free and open-source integrated Enterprise Resource
Planning (ERP) software developed by Frappé Technologies Pvt. Ltd.
and is built on MariaDB database system using a Python based server-
side framework.
ERPNext is a generic ERP software used by manufacturers, distributors
and services companies. It includes modules like accounting, CRM,
sales, purchasing, website + e-commerce, point of sale, manufacturing,
warehouse, project management, inventory and services. Also, it has
domain specific modules like schools, healthcare, agriculture and non-
profit.
ERPNext is an alternative to NetSuite and QAD, and similar in function
to Odoo (formerly OpenERP), Tryton and Openbravo. ERPNext was
included in the ERP FrontRunners List by Gartner as a Pacesetters .

2. THE MODULES IN THE ERP SYSTEM:

1.Blood Bank Management
2.Appointment Scheduling
3.Billing
4.Staff, HR & Payroll
5.Inventory Management & Purchase module.

1.Blood Bank Management :

This module is a comprehensive solution for blood bank, maintaining all
information regarding the blood donation. This module is well linked
with other modules and so is well known to blood bank and can keep the
bag ready for the issuance.
This module manages:-
Registration of Blood Donors.Receiving Blood or Donation.Setting up
the blood bag number and expiry date.Instant search of required blood
group and issue to patient.

2.Appointment Scheduling:
This module enables reception to fix an appointment for patient for the
blood donation. Effective scheduling technique makes proper utilization
of management time and reduces waiting time of patients.
This module includes:-
Provision to set staff available timings for the blood donation.Easy blood
group search as per requirement.Patient/Relative can request for online
appointment.Blood bags availability can be seen in detail

3.Billing:
This module tracks all services that patient has gone through and charges
been levied and generates an automated billing as per those services.
Other service charges can also be levied as per Blood Bank norms and
can be included in the final bill.
This module includes:-
Provision to add service charges of Blood Bank.Tax master that may be
required to include in billing.Outpatient cash and credit billing.Advance
collection utility.Authorize billing and immediate updation of collection
of cash.Provision to search old bills with easy search strings like patient
name, mobile no., emaild-ID and so on.
4.Staff, HR & Payroll Management :
This module allows registering each and every staff members of the
Blood Bank. Also, the consultant doctors can be registered here with a
separate block of consultants. Easy retrieval of Staff Members with the
help of various search strings like Staff Name, phone number, email ID,
staff code etc.
This module includes:-
Provision to manage and view Departments and Staff
DesignationsProvision to add Staff Type and Specializations.Provision
to set staff timings includes Doctors.Easy and instant search utility to
search staff members.Creation of Salary structure, pay calculation,
printing of salary slips, salary certificates, PF statements and so on.Other
activities like appointing staff, maintaining their database including their
bio-data, fixing allowances and deductions, appraisal letters, Loan and
advances, termination process etc.Employee documents like Photograph,
ID card, Address proof, Passport, municipality documents, agreements
etc can be scanned and attached in the software.

5.Inventory control :
Generates reports such as trail balance ,balance sheet , and profit and
loss statement .
Keep track of account payable ,account receivable and general ledger
Provision to clear supplier invoice and tracking of account receivable
and revenue.
Manage the services that are covered by the sponsor companies ,
insurance agencies, family accounts ,individual accounts, sponsorship
details of the patient, health card insurance can be recorded in the
system.
Master pagesto create groups,sub groups,units,suppliers,and items
Ability to create templates for different forms of item purchase
Quotaion entry and comparison.
Purchase order for cash,non-stick items,emergency purchase ,service
Substore operations and departmental cycle form request,queue,approval
and transfer.
Ability to issue to other hospitals and return from other hospitals
Physical stock adjustments.
Handling of expired items with return to suppliers or destroy of expired
items.

3.TECHNOLOGIES:

Cloud computing in a very simple word we say Cloud Computing is On

demand Services. Many a times, we do not clarify to the donor at the
time of donation that there is service charge for blood units. As a result,
when the donor needs blood, it comes as a rude shock and he makes
allegations of the ‘sale’ of blood. At that moment, the situation becomes
embarrassing because we hesitate to accept that we follow a cost
recovery system which is a part of the business. In this project we
introduce mobile SMS based blood bank management system for rural
area which is direct connect to cloud server located in other location.
Because in rural area blood bank management system not have a
sufficient facilities for storing a blood in long time.
4 . SCREENSHOTS

1.MARKETING AND SALES DEPARTMENT IN BLOOD BANK

MANAGEMENT

CUSTOMER RELATIONSHIP MANAGEMRNT:

Donor’s Information In blood bank, donors information is very

important and essential things, if they have a lot of donors details then
only make contact with a consult person to ask for blood donation.
So any platform is needed to store the bulk of details, but many of them
use spreadsheet or document to store all details this is also one of the
ways to store donor's details.
➢ But some problems are arises any time like all details are stored in a
single system. Suppose system details erased due to the system crash or
some other reason.
➢ In this situation back up all your data is must, if you are storing all
your details in the cloud-based system with more secure.
Location detail:
Camp detail:
Items detail:
Customer details:
2.SUPPLYCHAIN MANAGEMENT:

Pricing list:
Purchase order:
3.FINANCE AND BUDJETING:
4.Functional Area Human Resource (HR)

5.MERITS AND DEMERITS ON USING THE ERP SOFTWARE:

Merits:
 It is a flexible platform that can manage financial planning,
accounting, and budgeting processes, just to name a few.
 It is also perfect for retail, manufacturing, and distribution systems,
and is even cheaper than other similar systems out in the market.
 ERPNext is also an all-in-one accounting and finance tool, with
multi-currency support, reports, tax calculations, and bank and
payment reconciliation .
  With ERPNext, users get a single solution packed with extensive
features.
 The main benefits of ERPNext are its easy-to-use interface, self-
implementation capability, open-source solution, and centralized
platform for accounting, projects, CRM, HR, and payroll, among
others.

Demerits:
 Not suitable for big organizations (perfect for SMEs)
 Lack of Woocommerce support (No easy integration like the
Shopify connector