JOB DESCRIPTION

Person Specification

Name:

Department: Projects

Designation: Asst.Project Manager

Reporting to: Project Manager / Project Head / Director

Hours: 9.45 a.m to 6.45p.m

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PURPOSE OF THE POSITION:

As an Assistant Project Manager, he will develop various projects programmes;

assist with managing clients and projects teams, develop projects protocols and
generally assist to deliver the projects on time, to budget and to the desired
quality.

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Work Experience Requirements& Skills required

 5- 7 years of min experience in handling projects preferable from HVAC background.

 Having dealt with reputed consultants & architects.
 Understanding of current industry trends and willingness to learn;
 Excellent communication and influencing skills;
 Confident, energetic and an ambitious self-starter.

Education Requirements

 Graduate / B.E.Mech.
 Master degree in Project Management (Preferable)
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Responsibilities & KRA / KPI

Responsibilities -

 Assist the Project Management team in developing project control systems for
inclusion in a Project Execution Plan;
 Assist the Project Management team in reporting to the client;
 Draft project programmes as directed by the Line Manager and monitor the project in
line with those programmes;
 Monitor projects costs in line with the approved budget;
 Manage key projects issues as directed by the Line Manager;
 Assist the Project Management team in the management of consultants and
contractors;
 Assist the Project Management team in the development and maintenance of a risk
register;
 Assist the Project Management team in the delivery of contract administration
services, as appropriate to the commission;
 Assist in managing the projects change control process.
 Assist the Project Management team to get the stage wise billing done.

Commercial Job Management and Finances

 Works under close supervision to achieve time, cost & quality in all assignments.
 Demonstrates cost consciousness.
 Aware of commercial nature of work.

People, Leadership and Teamwork

 Actively seeks feedback to improve own performance.

 Demonstrates energy and enthusiasm.
 Contributes to team effort as well as individual tasks.
 Develops good team working relationships.
 Seeks and utilizes feedback to improve personal performance.
 Motivated in work.
 Flexible where possible in role & team contribution.

KRA (Key Results Area):-

 Monitor projects costs in line with the approved budget.

 Assist the Project Management team to get the stage wise billing done.
 Works under close supervision to achieve time, cost & quality in all assignments.
 Assist team for site meetings.
 Maintaining records and logs
 Developing, monitoring and evaluating various reports.
 Developing and following a look ahead schedule
 Preparing and archiving meeting minutes
 Site visits
 Take offs and estimating
 Preparation and delivery of close out and owner’s manuals
 Other duties as assigned
KPI (Key Performance Indicator):

 Estimation / Planning for take-off to be done within first 4 days of receiving project
file.
 Monitoring of projects cost to be done every fortnight.
 Attending Weekly meetings at site.
 Preparing One week look ahead report.
 Preparing all as built drawing / commissioning report & handing over documents
within 15 days from the date of commissioning.
 Stage wise billing to be done within 2 days of achieving the said stage.