8/2/2019 SAP e-book

Unit 1
Lesson 2
Calling Functions

LESSON OVERVIEW
During this lesson you will learn about various ways of calling functions in SAP systems.

LESSON OBJECTIVES
After completing this lesson, you will be able to:
● Use various methods to call SAP system functions
● Describe the standard menus System and Help

Favorites List and User Menu

Once you have logged on, on the left side of screen you have two overview trees at your
disposal for selecting functions:
● The user-defined favorites list
● The role-based user menu or the SAP menu

The favorites list contains SAP system functions or links to internet content or to files on the
end user's front-end computer. The favorites list, which is initially empty, can be edited by
each end user in accordance with their preferences; you can only view your own favorites list.
Since data on the favorites is stored within the SAP system, each user might have different
collections of favorites in different systems. Favorites can be organized into folders. You can
edit your favorites in the SAP Easy Access screen using the Favorites menu.

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Lesson: Calling Functions

Figure 12: Favorites List and User Menu

The Favorites menu gives you the option of adding a function from the user (or SAP) menu to
your personal favorites list by selecting the function and choosing Favorites → Add. You also
have the option of using the mouse to drag and drop. You can add URLs or links to files to
your list of favorites by choosing Favorites → Add other objects. Click on the triangle symbol
to the left of the file symbol to expand or collapse the list of favorites.
The end user can switch from the role-based user menu to the SAP standard menu (if the
system settings allow this).

Hint:
System administrators can use the USERS_SSM table to determine whether or
not users are allowed to switch between the SAP menu and their user menus. If
both menus are disallowed, then the user menu is still displayed. The availability
of the user or SAP menu does not affect a user's authorizations. In other words,
users can always use the transaction code (see below) to call transactions for
which they have authorization.

The role-based user menu is created according to the role(s) assigned to the user and is
transferred to the front end. This means that it makes sense to keep roles as small as possible
because large roles could take a long time to transfer to the front end in certain
circumstances. If a user has several roles assigned, then some functions can be repeated in
different parts of the role-based user menu. If you want to prevent this, see SAP Note 357693
(and the other SAP Notes to which it refers) for information on finding and deleting
duplicates, and on other related matters.

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