06 HRMS-ver-1.0

Human Resource Management System
Ver 1.2 Enterprise Information Management System (EIMS) Training Manual 811
Developed by: Tech Mahindra Ltd
TABLE OF CONTENTS
1 MODULE DESCRIPTION........................................................................................................................ 817
2 MODULE’S BASIC DEFINITIONS ............................................................................................................ 817
3 PROCESS DIAGRAM............................................................................................................................. 818
4 MODULE FEATURES ............................................................................................................................ 819
4.1 SECURITY FEATURE .................................................................................................................... 819
4.2 MASTER DATA ............................................................................................................................ 820
4.3 SEARCH ..................................................................................................................................... 820
4.4 IMPORT/EXPORT AND UPLOAD/DOWNLOAD UTILITIES .................................................................... 821
4.5 HINDI/E NGLISH S UPPORT ............................................................................................................ 821
4.6 OFFICE SETUP ............................................................................................................................ 821
4.7 EMPLOYEE INFORMATION ............................................................................................................ 821
4.8 ESTABLISHMENT SCHEDULE ........................................................................................................ 821
4.9 TRANSFER .................................................................................................................................. 822
4.10 PROMOTIONS .......................................................................................................................... 822
4.11 TRAINING ................................................................................................................................ 822
4.12 LEAVE AND ATTENDANCE ......................................................................................................... 822
4.13 MAINTAIN HISTORY .................................................................................................................. 822
4.14 REPORTING FEATURE .............................................................................................................. 822
4.14.1 Module Reports ....................................................................................................................................... 822
5 ROLES AND PERMISSIONS ................................................................................................................... 823
6 HOW TO ACCESS HUMAN RESOURCE MANAGEMENT SYSTEM MODULE ................................................. 824
6.1 FROM EIMS HOME PAGE ............................................................................................................ 824
6.2 USING A DIRECT LINK ................................................................................................................... 826
6.3 ROLE BASED SCREEN ACCESS .................................................................................................... 826
6.3.1 Module Admin ......................................................................................................................................... 826
6.3.1.1 Screen: Add new office ......................................................................................................................... 826
6.3.1.2 Screen: Edit office details. ................................................................................................................... 827
6.3.1.3 Screen: Upload ACR............................................................................................................................. 827
6.3.1.4 Screen: Create Transfer List ................................................................................................................ 828
6.3.1.5 Screen: Create Transfer order ............................................................................................................. 829
6.3.1.6 Screen: Create Eligibility List for Promotion ........................................................................................ 830
6.3.1.7 Screen: Create Promotion Order ......................................................................................................... 831
6.3.1.8 Screen: Add Deputation Office............................................................................................................. 831
6.3.1.9 Screen: Edit Deputation Office ............................................................................................................. 832
6.3.1.10 Screen: Add Deputation Circular ..................................................................................................... 832
6.3.1.11 Screen: Edit Deputation Office......................................................................................................... 832
6.3.1.12 Screen: Probation Period Extension ................................................................................................ 833
6.3.1.13 Screen: Add New Training Circular to Calendar ............................................................................. 833
6.3.1.14 Screen: Edit Training Circular .......................................................................................................... 834
6.3.1.15 Screen: Add Institutional Details ...................................................................................................... 834
6.3.1.16 Screen: Edit Institutional Details ...................................................................................................... 834
6.3.2 Data Entry User (Login Role: Office Head) ............................................................................................. 835
6.3.2.1 Screen: Manpower Planning ................................................................................................................ 835
6.3.2.2 Screen: Register New Employee ......................................................................................................... 835
6.3.2.3 Screen: Edit Personal Details............................................................................................................... 835
6.3.2.4 Screen: Edit Contact Information ......................................................................................................... 836
6.3.2.5 Screen: Edit Educational Details .......................................................................................................... 836
6.3.2.6 Screen: Upload / Edit Photo ................................................................................................................. 837
6.3.2.7 Screen: Upload/ Edit Signature ............................................................................................................ 837
6.3.2.8 Screen: Edit Other Information............................................................................................................. 837
6.3.2.9 Screen: Add/Edit official Details ........................................................................................................... 838
6.3.2.10 Screen: Add/Edit Employee position ............................................................................................... 838
6.3.2.11 Screen: Add/Edit Family Information ............................................................................................... 839
6.3.2.12 Screen: Add/Edit Allotments............................................................................................................. 839
6.3.2.13 Screen: Add/Edit Subscriptions........................................................................................................ 840
6.3.2.14 Screen: Add/Edit Allowances and Deductions ................................................................................ 840
6.3.2.15 Screen: Add/Edit Nomination ........................................................................................................... 841
6.3.2.16 Screen: Add/Edit Service Book Note ............................................................................................... 842
6.3.3 Office Head or Office-in-charge (Supervisory Role) .............................................................................. 842
6.3.3.1 Screen: Manpower Planning Approving Authority............................................................................... 842
6.3.3.2 Screen: Training Request Approving Authority ................................................................................... 843
6.3.3.3 Screen: Promotion List Approving Authority........................................................................................ 844
6.3.3.4 Screen: Deputation Request Approving Authority (Login Role: Head of Office) ............................... 844
6.3.3.5 Screen: Deputation Request Approving Authority (Login Role: CE) .................................................. 845
6.3.3.6 Screen: Deputation Request Approving Authority (Login Role: E-In-C) ............................................ 845
6.3.4 Monitoring Officer ................................................................................................................................... 846
6.3.4.1 Screen: Office Details (Login Role: Head of Office)............................................................................ 846
6.3.4.2 Screen: Employee Information (Login Role: Head of Office) ............................................................. 846
6.3.5 Public Access ............................................................................................................................................ 847
6.3.5.1 Screen: Office Details Public View ....................................................................................................... 847
6.3.5.2 Screen: Training Calendar Public View ............................................................................................... 847
7 CASE STUDY:....................................................................................................................................... 848
7.1 STEPS IN H UMAN RESOURCE MANAGEMENT SYSTEM .................................................................... 848
7.1.1 Office Setup .............................................................................................................................................. 848
7.1.2 Employee Registration ............................................................................................................................ 850
7.1.3 Establishment Schedule .......................................................................................................................... 851
7.1.4 Promotion................................................................................................................................................. 853
7.1.5 Transfer .................................................................................................................................................... 855
7.1.6 Deputation ............................................................................................................................................... 859
7.1.7 Training ..................................................................................................................................................... 859
7.1.8 Leave and Attendance ............................................................................................................................. 862
7.1.9 Employee Separation / Retirement ........................................................................................................ 865
7.1.10 ACR ............................................................................................................................................................ 871
8 REFERENCES ....................................................................................................................................... 872
1 Module Description
The Human Resources Management System (HRMS) module is a part of Enterprise Information
Management System (EIMS) that makes the online management of Human Resources Management
possible.
2 Module‟s Basic Definitions
As the HR process has many steps the whole process is split into various components. The
modules/component definitions are listed below:
Office Setup: This is a sub module of Human Resource Management System which maintains
the record of registered offices for example head office, sub offices, status, contact details and all
necessary details. Employee Information: It maintains the record of employee‟s for example
employee personal details, employee official details, nomination details etc. and it has facility to
update all records of employee.
Establishment Schedule: It is used to maintain office wise historical details of employee with the
help of this we can check all the previous office details and number of employee in office and
vacant positions.
Transfer: It maintains all the transfer related information of employee and keeps history of all
transferred employee records.
Promotion: It maintains all the promotion related information of employee and keeps history of all
promoted employee records.
Training: Maintain record of all trainings, nominated employees and attended employee.
Leave and Attendance: It contains employee leave records and also maintains employee daily
attendance records.
Travel: Maintain record of employee travelling information and all necessary details.
ACR: Annual confidential report (ACR) maintains the records of all employees ACR.
3 Process Diagram
The following process chart is useful for understanding the overall flow of the Human Resource
Management System:
Overall Human Resource Management System Process:
Start
Register New
Office
NO
If office
Registered
YES
Transfer /
Promotion /
Employee Suspension
Registration
NO
YES Leave /
If Employee Employee
Registered
Attendance /
Information
Travel / Payroll
Employee
Separation
End
As can be seen above the module is about:
Office Setup
Employee Information System
Employee Benefits – Pension, Superannuation, Provident Funds, Insurance, etc.
Payroll Processing
Attendance and Leave Management
Transfer and Deputation
Travel Processing
Manpower Management and Recruitment
Managing complaints and Grievances
ACR
Advances and Withdrawals
Complaints & Litigations
Medical Reimbursements
Training Activities
Appreciation, Punishments
Promotions and Demotions
Employee Separation – Retirement, VRS, etc.
Suspension, Awards, Dismissal
The HRMS module has been designed keeping in mind of giving WRD a tool that shall allow
standardized data collection, quicker data processing and allow smooth and easy flow of information
across the whole organization
4 Module Features
The key features of the modules are listed below:
4.1 Security Feature
The module has login based permissions and access. It means one user can‟t access or remove/update
the information created by EIMS user. Also some of the screens or facilities in the modules are extended
as per the roles.
Note to the user:
Please do not share your login and passwords with other users
Please update your passwords regularly
4.2 Master Data
The Master data is the key or basic information that needs to be entered into EIMS, the information may
include Pay Scale, Copy to, GPF Interest, Designation Master, Office Type and Other Office etc. The
following masters are used in Human Resource Management System module:
Pay Scale Master: If any changes in the present pay scales then pay scale master helps user to
create new pay scale, edit pay scale and remove facility.
Copy to Master: As name implies copy to master helps user to add new copy to authority for
letters which can populate in HRMS sub module automatically.
GPF Interest Application: GPF master is use to add the GPF Interest Rate for particular
financial year.
Designation Master: Add New Designation for employee and edit facility provided to update any
existing designation.
Office Type: Office Type master is use to add new other office type.
Other Office: This master is use to register other office in EIMS and maintain the required
information.
4.3 Search
EIMS gives search facilities for retrieval of data. On the search screen the user is required to enter key
phrases to enable search. The various search screens available in Human Resource Management
System modules are as follows:
Search by Office Name: Facility to search office by office name.
Search by Office ID: Facilities to search office by its unique office ID
Search by Employee ID: Facility to search employee details by unique employee ID
Search by Employee Name: Facility to search employee details by employee name.
Search by Designation: Facility to search employee by designations.
Search Training Circular: Facility to search training circular by given parameters circular code,
date of circular, topic, last date of nomination, from date, to date, and status these all are the
search parameters to search registered training circulars in EIMS.
Search Travel Details: Facility to search travel bill which are added by employees in HRMS
provides search by given parameters are year, month, and employee name.
Search Employee Leave: Leave sub module provides facility to search employee leave by
employee ID, employee name, leave type, office name, designation, and leave status.
Search Employee Attendance: Attendance sub module provides facilities to search employee
attendance by given parameters are employee ID, employee name, designation, office name,
year, and month.
Search ACR: Facility to search ACR for particular employee by given parameters are employee
ID, employee name, office name, designation.
Search Transfer, Promotion and Suspension Details: HRMS sub module provides facility to
search and employee transfer promotion and suspension related information by given parameters
are employee ID, employee name, designation and office name.
Search Deputation Details: Facility to search deputation circular and employee by employee ID,
employee name, office name, circular ID.
4.4 Import/Export and Upload/Download Utilities
EIMS provides facilities for:
uploading previous year‟s data in correct excel and pdf format
Note to the user:
For Importing of data please ensure that the excel sheet in required format is used and the data is verified
before upload. Wrong data or erroneous entries in the import excel sheet will cause the application to
throw an error. In such a case, please ensure correctness of excel fields, excel format.
Exporting data of travel details to a pdf format.

Exporting data of transfer details to a pdf format.
Exporting data of promotion details to a pdf format.
Exporting data of separation details to a pdf format.
4.5 Hindi/English Support
The module has provision to switch between Hindi and English. For data entry forms, the data entry is
possible in English only. The form fields can toggle between Hindi and English.
4.6 Office Setup

Register New Office.
Get List of Registered Offices with their status (Enabled / Disabled).
Search Offices with their types.
Office Contact Information
Employee Count Designation wise for office and including sub offices.
4.7 Employee Information
Registration of Employees of WRD.
View/Update Information of Employees.
Get List of Registered Employee Office Wise with their status.
4.8 Establishment Schedule

Manpower Strength in office
Entry of Sanctioned Manpower
Entry/ modification of additional manpower requirements against new works and

current on-going works allocated.
4.9 Transfer
Transfer of Employees
Generate Transfer Orders.
Maintain records of employees joining and relieving details at different offices.
4.10 Promotions
Promotion of Employees
Generate Promotion Orders.
Maintain records of employees Promotion details.
4.11 Training
Generate Training Circulars
Generate Training Calendar for a Year.
4.12 Leave and Attendance
Mark Daily Attendance for Employees
Maintain Leave Records of Employees.
4.13 Maintain History
Each record of employee.
Transfer History.
Promotion History.
Employee Deputation.
Employee Suspension.
Employee Separation.
4.14 Reporting Feature

4.14.1 Module Reports
These are customized reports and are available. The module has the following public reports.
Office Setup: It shows the office details and class wise employee count.
Incumbency Report: It generates office wise employee count, class wise count of sanctioned,
vacant and filled number of posts.
Annual Property Returns (APR) Report: This report displays the employee count that how
many employees are there in the office and how many has uploaded the APR for particular
financial year.
Services Book Report: This report displays the employee count that how many employees are
there in the office and how many has uploaded the service book documents.
Training Calendar: This is a training circular report which displays a calendar with the trainings
which are scheduled for the employees on a particular date and time.
5 Roles and Permissions
This module has role based access and permissions and the permissions for the screens are listed below
for reference:
Screen/Process Provisioned Roles
Permission Administrator Training Office Employee

Coordinator Administrator/
Establishment Head
Office Setup View/Register/Update - View View
Establishment View/Update - Register/Forward View

Schedule
Employee View/Update - Register/View View
Registration
Training View/Update Register/View/ View/Approve View
Approve/Update
Travel Allowances View/Approve/Update - View/Approve Register/view/update
Employee Leave View/Approve/Update - View/Approve/Update Register/View/Update
Employee View/Update - View/Update View

Attendance
Transfer Create/View/Update - View/Approve Request for Transfer
Promotion Create/View/Update - View -
Deputation Create/View/Update - View View
ACR Create/View/Update - Upload -
Service Book Create/View/Update - Create/View View
Resignation Create/View/Update - View Apply
Superannuation Create/View/Update - View -
Suspension Create/View/Update - View View
Termination Create/View/Update - View View
Masters Create/View/Update - - -
Note to the user:
Please note that based on the user privileges some screens may or may not be visible
6 How to Access Human Resource Management System Module

6.1 From EIMS Home Page
EIMS ds varxZr Human Resource Management System Module Access djus ds fy;s fuEu steps dk vuqlj.k
djs&
a
Address box esa www.mpwrd.gov.in type djsa vkS j key board ls enter button nck;saA (In the address bar type
www.mpwrd.gov.in then press enter button from key board to visit Water Resource Department's Web
Site).
Address box
fuEukuqlkj Portal dk home page open gks tkrk gSA (Following home page of portal will be open)
EIMS Login
HRMS Module open djus ds fy;s home page esa EIMS Login option click djsaA
(To open HRMS module Select EIMS login from home page).
HRMS
HRMS ekWM~;wy dk ykWxbu ist display gksrk gSA (login page displays of HRMS module.)
lQyrk iwoZd y‚fxu gksus ij] Home ist uhps nh xbZ Ldzhu dh rjg çnf'kZr gksr k gSA (Upon Successful Login,
home page of module is displayed.)
6.2 Using a direct link
Click on this link to access module https://eims1.mpwrd.gov.in/hrms/control/main
6.3 Role Based Screen Access
The roles in EIMS can be any of the following:
Admin role - is for provisioning of basic/master data of an module

Data Entry role – for entering of basic form data
Supervisory role – for review/approval/rejection/modification of data
The various screens as per role are listed in the sections below.
6.3.1 Module Admin
The module admin role has access to the following screens:
6.3.1.1 Screen: Add new office
Role Administrator
Access Permission Create, Update, View
6.3.1.2 Screen: Edit office details.
6.3.1.3 Screen: Upload ACR
6.3.1.4 Screen: Create Transfer List
6.3.1.5 Screen: Create Transfer order
6.3.1.6 Screen: Create Eligibility List for Promotion
6.3.1.7 Screen: Create Promotion Order
6.3.1.8 Screen: Add Deputation Office
6.3.1.9 Screen: Edit Deputation Office
6.3.1.10 Screen: Add Deputation Circular
6.3.1.11 Screen: Edit Deputation Office
6.3.1.12 Screen: Probation Period Extension
6.3.1.13 Screen: Add New Training Circular to Calendar
Role Administrator / Training

Coordinator
Access Permission Create, Update, View
6.3.1.14 Screen: Edit Training Circular
6.3.1.15 Screen: Add Institutional Details
6.3.1.16 Screen: Edit Institutional Details
6.3.2 Data Entry User (Login Role: Office Head)
The following screens are available in the Human Resource Management System for making form based
data entry:
6.3.2.1 Screen: Manpower Planning
6.3.2.2 Screen: Register New Employee
6.3.2.3 Screen: Edit Personal Details
6.3.2.4 Screen: Edit Contact Information
6.3.2.5 Screen: Edit Educational Details
6.3.2.6 Screen: Upload / Edit Photo
6.3.2.7 Screen: Upload/ Edit Signature
6.3.2.8 Screen: Edit Other Information
6.3.2.9 Screen: Add/Edit official Details
6.3.2.10 Screen: Add/Edit Employee position
6.3.2.11 Screen: Add/Edit Family Information
6.3.2.12 Screen: Add/Edit Allotments
6.3.2.13 Screen: Add/Edit Subscriptions
6.3.2.14 Screen: Add/Edit Allowances and Deductions
6.3.2.15 Screen: Add/Edit Nomination
6.3.2.16 Screen: Add/Edit Service Book Note
6.3.3 Office Head or Office-in-charge (Supervisory Role)
This role is of a reviewing officer who can:
Approve/Reject/Modify the data entered in a given form

Forward data for review to his/her higher officer
6.3.3.1 Screen: Manpower Planning Approving Authority
Role Establishment Head Administrator

Access Permission Create, View, Forward View, Approve
6.3.3.2 Screen: Training Request Approving Authority
Role CE Administrator/Training Coordinator

Access View, Approve Create, Update, View, Approve
Permission
6.3.3.3 Screen: Promotion List Approving Authority
Role Promotion Admin Administrator

Access Permission Create, Update, View, Approve Create, Update, View, Approve
6.3.3.4 Screen: Deputation Request Approving Authority (Login Role: Head of Office)
Role Establishment Head Deputation Admin Administrator

Access View, Approve Create, Update, View, Create, Update, View,
Permission Approve Approve
6.3.3.5 Screen: Deputation Request Approving Authority (Login Role: CE)
6.3.3.6 Screen: Deputation Request Approving Authority (Login Role: E-In-C)
6.3.4 Monitoring Officer

6.3.4.1 Screen: Office Details (Login Role: Head of Office)
6.3.4.2 Screen: Employee Information (Login Role: Head of Office)
6.3.5 Public Access
These are EIMS content that can be accessed by anybody accessing the EIMS portal
6.3.5.1 Screen: Office Details Public View
6.3.5.2 Screen: Training Calendar Public View
7 Case Study:
7.1 Steps in Human Resource Management System
1. Office Setup
2. Employee Registration
3. Establishment Schedule
4. Promotion
5. Transfer
6. Deputation
7. Training
8. Leave and Attendance
9. Employee Separation / Retirement
10. Travel
11. ACR
7.1.1 Office Setup

Primary Role: Administrator (Establishment Head)
Operations:
1. Login as Administrator
2. Click on Add New Office
3. Fill all required Fields of form
To save the record Click on „Add‟ button, after clicking on „Add‟ Button Office is registered successfully.
4. Search office in list by office name or office level (type: E-In-C, Basin, Circle etc.)
5. Click on “Edit” button to Edit/ Update office details.
Do the necessary changes and click on „Update‟ button to update the record, after clicking on
„Update‟ button office is updated successfully.
7.1.2 Employee Registration

Primary Role: Administrator (Establishment Head)
Operations:
1. Login as Administrator (Establishment Head)
2. Click on Register New Employee
3. Fill all required fields of form
To save the record click on „Save‟ button, after clicking on „Save‟ button employee is registered
successfully.
To update the record click on „Edit‟ button, of every form to update required details.
7.1.3 Establishment Schedule

Primary Role: Division Establishment Head
Operations:
1. Login as Division Establishment Head
2. Click on Manpower Estimation > Create New button.
3. Fill all required fields of form
4. Click on „Add‟ to add multiple rows.
Click on „Save‟ button to save record after saving data click on „View‟ button to view details.
Select approver and click on „Forward‟ button to forward request to selected approving authority after
that request forwarded successfully.
5. Login as approving authority.
After that enter remarks and click on „Approve‟ to approve request or click on „Reject‟ button to
reject the request after approving request approved successfully
7.1.4 Promotion
Primary Role: Promotion Admin
Operations:
1. Login as Promotion Admin
2. Click on „Eligibility List‟ menu to create promotion list.
3. Click on „Add Employee‟ button to add employee in promotion list.
4. Click on “Confirm” button to confirm promotion list.

5. Click on “Remove" to remove employee from list.
6. Login as approving authority.
7. Pending Promotion list Approve by approving authority or revert back.
8. After approving click on Create Promotion Order >> View >> Create/Reject
9. Click on “Create” and fill all required details and click on “Save” button.
Create order for all employee then click on “Confirm” button for promotion of the selected employee.
7.1.5 Transfer
Primary Role: Admin
Operations:
1. Login as Admin
2. Click on “Create Transfer List” menu to create transfer list.
3. Click on “Add Employee” to add employee in transfer list.
4. Select or check employee then click on “Add to List” to add employee in list.
5. Click on “Confirm” button to confirm transfer list.
6. After Confirmation of transfer list fill required field.
7. Fill all required Fields of form

8. Click on “Confirm Transfer” button to initiate transfer process.
9. Login as previous office admin

10. Click on “Relieving” button
11. Enter comments and click on “Approve” button to approve transfer for employee.
Employee relieving approved successfully.
12. Login as Transfer Admin and before relieving approve of an employee admin can cancel transfer.
13. Login as new office admin click on “Joining” button
14. Select new reporting officer

15. Click on “Confirm Joining”
Employee joining approved successfully.
7.1.6 Deputation
Primary Role: Admin (E-In-C)
Operations:
1. Login as Admin
2. Create Deputation Circular
3. Circular published for all employees

4. All employees apply for deputation.
5. Approving authority will approve and reject request.
7.1.7 Training
Primary Role: Training Coordinator
Operations:
1. Login as Training Coordinator
2. Register New Training Click on “Create New” button
3. After successfully addition of new training now employee will apply for this training.
4. Approving authority will approve and reject requests for training.
5. Approved employee will attend training.
7.1.8 Leave and Attendance

Primary Role: Office Admin
Operations:
1. Login as Office Admin
2. Click on Employee Attendance tab from Main Menu.
3. Click On Calendar button
4. Click on Search button and
5. Click on Mark Calendars button for Create New Calendar
6. Click on “Mark Employee Attendance” menu search employee and mark attendance.
7. Employee Leave
8. Check employee leave balance
9. Apply for leave click on “Save” button.
10. Approve or reject by head of office.
7.1.9 Employee Separation / Retirement

Primary Role: Superannuation Admin
Operations:
1. Login as Superannuation Admin
2. Click on Superannuation tab from Main Menu.
3. Click On Find button and Click on Record Separation
4. Fill “Employee Separation Details” form and then click on Save button
5. Again Search Record then Click on Forms button
6. Fill all four Nomination form then click on View button
7. Fill “Form of Application for Commutation of Pension without Medical Examination” form and click
on Update button
8. Search Employee Record on Record Separation Screen and click on Data Sheet button
9. Fill Pension Details
10. Fill Contact Details
11. Fill Service Details
12. Fill Family Details
13. Fill Account Details
14. Fill Recovery Details
15. Fill Salary Details
16. Fill Data Sheet
17. Fill Pension Calculations Details
18. Check Pension Ledger Details from Calculation Pension Button
19. Fill Gratuity Amount Details
20. Fill Leave Encashment Amount
7.1.10 ACR
Primary Role: Office Admin
Operations:
1. Login as Office Admin
2. Click on ACR from Main Menu.
3. Search employee and click on “Upload ACR” button.
4. Click on “Add Attachments”
5. Select file and upload ACR click on “Upload”
8 References
S. No. Reference Documents

1 EIMS Task 1 – 4 Reports, TechM
2 MTR I – III, DHV
3 A Compilation of Technical Circulars for Irrigation Works in Madhya Pradesh, B.R.
Banga.
4 Department Structure, Proposal Documents provided by WRD
5 Discussions and Minutes of Meetings from various discussions and suggestions.
6 Feedback received from online Trac <http://mpwrd.gov.in/itmgmt>
7 SRS and Design Documents of the module.

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Human Resource Management System

Human Resource Management System

Human Resource Management System

Developed by: Tech Mahindra Ltd

2 MODULE’S BASIC DEFINITIONS ............................................................................................................ 817

3 PROCESS DIAGRAM............................................................................................................................. 818

4 MODULE FEATURES ............................................................................................................................ 819

4.1 SECURITY FEATURE .................................................................................................................... 819

4.2 MASTER DATA ............................................................................................................................ 820

4.3 SEARCH ..................................................................................................................................... 820

4.4 IMPORT/EXPORT AND UPLOAD/DOWNLOAD UTILITIES .................................................................... 821

4.5 HINDI/E NGLISH S UPPORT ............................................................................................................ 821

4.6 OFFICE SETUP ............................................................................................................................ 821

4.7 EMPLOYEE INFORMATION ............................................................................................................ 821

4.8 ESTABLISHMENT SCHEDULE ........................................................................................................ 821

4.9 TRANSFER .................................................................................................................................. 822

4.10 PROMOTIONS .......................................................................................................................... 822

4.11 TRAINING ................................................................................................................................ 822

4.12 LEAVE AND ATTENDANCE ......................................................................................................... 822

4.13 MAINTAIN HISTORY .................................................................................................................. 822

4.14 REPORTING FEATURE .............................................................................................................. 822

4.14.1 Module Reports ....................................................................................................................................... 822

5 ROLES AND PERMISSIONS ................................................................................................................... 823

6 HOW TO ACCESS HUMAN RESOURCE MANAGEMENT SYSTEM MODULE ................................................. 824

6.1 FROM EIMS HOME PAGE ............................................................................................................ 824

6.2 USING A DIRECT LINK ................................................................................................................... 826

6.3 ROLE BASED SCREEN ACCESS .................................................................................................... 826

6.3.1 Module Admin ......................................................................................................................................... 826

6.3.1.1 Screen: Add new office ......................................................................................................................... 826

6.3.1.2 Screen: Edit office details. ................................................................................................................... 827

6.3.1.3 Screen: Upload ACR............................................................................................................................. 827

6.3.1.4 Screen: Create Transfer List ................................................................................................................ 828

6.3.1.5 Screen: Create Transfer order ............................................................................................................. 829

6.3.1.6 Screen: Create Eligibility List for Promotion ........................................................................................ 830

6.3.1.7 Screen: Create Promotion Order ......................................................................................................... 831

6.3.1.8 Screen: Add Deputation Office............................................................................................................. 831

6.3.1.9 Screen: Edit Deputation Office ............................................................................................................. 832

6.3.1.10 Screen: Add Deputation Circular ..................................................................................................... 832

6.3.1.11 Screen: Edit Deputation Office......................................................................................................... 832

6.3.1.12 Screen: Probation Period Extension ................................................................................................ 833

6.3.1.13 Screen: Add New Training Circular to Calendar ............................................................................. 833

6.3.1.14 Screen: Edit Training Circular .......................................................................................................... 834

6.3.1.15 Screen: Add Institutional Details ...................................................................................................... 834

6.3.1.16 Screen: Edit Institutional Details ...................................................................................................... 834

6.3.2.1 Screen: Manpower Planning ................................................................................................................ 835

6.3.2.2 Screen: Register New Employee ......................................................................................................... 835

6.3.2.3 Screen: Edit Personal Details............................................................................................................... 835

6.3.2.4 Screen: Edit Contact Information ......................................................................................................... 836

6.3.2.5 Screen: Edit Educational Details .......................................................................................................... 836

6.3.2.6 Screen: Upload / Edit Photo ................................................................................................................. 837

6.3.2.7 Screen: Upload/ Edit Signature ............................................................................................................ 837

6.3.2.8 Screen: Edit Other Information............................................................................................................. 837

6.3.2.9 Screen: Add/Edit official Details ........................................................................................................... 838

6.3.2.10 Screen: Add/Edit Employee position ............................................................................................... 838

6.3.2.11 Screen: Add/Edit Family Information ............................................................................................... 839

6.3.2.12 Screen: Add/Edit Allotments............................................................................................................. 839

6.3.2.13 Screen: Add/Edit Subscriptions........................................................................................................ 840

6.3.2.14 Screen: Add/Edit Allowances and Deductions ................................................................................ 840

6.3.2.15 Screen: Add/Edit Nomination ........................................................................................................... 841

6.3.2.16 Screen: Add/Edit Service Book Note ............................................................................................... 842

6.3.3 Office Head or Office-in-charge (Supervisory Role) .............................................................................. 842

6.3.3.1 Screen: Manpower Planning Approving Authority............................................................................... 842

6.3.3.2 Screen: Training Request Approving Authority ................................................................................... 843

6.3.3.3 Screen: Promotion List Approving Authority........................................................................................ 844