NYCOLE’S WINES AND SPIRITS GENERAL MERCHANDISE

COMPUTERIZED INVENTORY AND SALES SYSTEM

Submitted to the Faculty and Staff

of AIE College International – Laoag Campus

In Partial Fulfilment of the Requirements for the

Course in Computer Programming NC IV

ESTABILLO, ELBERT C.
GARCIA, ANGELINE E.
ILDEFONSO, JERICK RYAN G.
RAMOS, JOHNABELLE MAE A.
UNGRIA, ERICSON G.

MAY 2012
 APPROVAL SHEET

This system analysis and design project titled, “NYCOLE’S WINES

AND SPIRITS GENERAL MERCHANDISE COMPUTERIZED
INVENTORY AND SALES SYSTEM,” prepared by Elbert C. Estabillo has
been examined and passed by the System Analysis and Design
Committee on March 22, 2012 composed of the following:

LOUIE J. UBAY
Adviser

RENIER C. RUMBAOA RICHARD LEE R. MARTIN

Member Member

BARMIE M. CALUZA Ph.D

Chairman

Accepted and approved in partial fulfillment of the requirements

for the Course Computer Programming NC IV.

MELVIN A. LORENZO
College Dean

JENNIFER O. ANDRES BARMIE M. CALUZA Ph.D

School Director Academic Affairs Director

 ACKNOWLEDGMENTS

This work is the product of the undying supports and concerned

efforts of many loving people who generously shared their knowledge,
time, efforts, understanding, love and resources in the accomplishment
of this study. Thus, the researchers wish to express their sincerest
gratitude and heartfelt appreciation to the following:

The AIE College International Administration, Faculty and

Staff, who helped hone the researchers’ potential to the fullest;

Mr. Melvin Lorenzo, for his constant support and unselfish

assistance in sharing his worthy time and skill, for without him, this
piece of work could not be success;

Mr. Aldrich Pajarillo, for generously sharing his precious time

towards the accomplishment of this study and for his encouragement
and insights;

Mr. Louie J. Ubay, for his unending guidance and support as

research adviser and continuous supervision for the betterment of the
manuscript;

Mr. Conrado Galam, for allowing the researchers to conduct their

study in his owned business establishment as their locale of study;
 Loving families, especially their parents, for their understanding,
unconditional love, moral and financial support;

Friends and classmates for their unsolicited support and prayers;

And most importantly to God, for the wisdom that he had

bestowed upon the researchers. This SAD Project wouldn’t be made
possible without Him.

With much love, the researchers extend their warm and heartfelt
THANKS!
The Researchers
 DEDICATION

The researchers would like to dedicate this simple masterpiece to

their families and relatives for their supports and love who encourage
them all the way;

Also, to those who believe in their ability and prayer for them to be
able to accomplish the study;

Finally, the God the Father, who give and help them bear their
problems in their lives.

The Researchers
Abstract

ESTABILLO, ELBERT, C. “Nycole’s Wines and Spirits General

Merchandise Computerized Inventory and Sales System.” System Analysis
and Design II. Computer Programming NC IV. AIE College International,
Laoag City.
Adviser: LOUIE J. UBAY
The purpose of the study is to develop a computerized inventory
and sales system for Nycole’s Wines and Spirits General Merchandise.
The system would be advantageous to the proprietor, manager and
cashier for their inventory and sales records.
The study conducted an interview as a methodology in gathering
data from two respondents composed of proprietor/operation manager
and cashier. In the formulation of the proposed inventory system,
responses were put into analysis. Visual Basic 6.0 programming
language was used.
Findings showed that the manual system utilized by the said
business establishment has problems in terms of efficiency. The
performance of the proposed system’s processes data, programming
language and other transactions like recording, storing and saving, and
updating of data into the system will be a great indication for Nycole’s
Wines and Spirits General Merchandise to utilize and adopt the proposed
computerized inventory and sales system.
It can be noted that in the development of computerized inventory
and sales system will be used as guide by other researchers and
students who will conduct the same studies in the future, and it must be
used by the said business establishment as an alternative technology
in inventory and sales management and the proposed system must be
enhanced and maintained for utilization by the business establishment
and other business enterprises.
 Table of Contents

Contents Page

Title Page…………………………………………………………………......... i
Approval Sheet………………………………………………………………… ii
Acknowledgement…………………………………………………………….. iii
Dedication………………………………………………………………………. v
Abstract………………………………………………………………………….. vi
Table of Contents…………………………………………………………….. viii
List of Tables…………………………………………………………………… x
List of Figures................................................................................ xi
Chapter I - Introduction…………………………………..………………... 1
Background of the Study…………………………………………….. 1
Statement of the Objectives………………………………………….. 2
Significance of the Study……………………………………………... 3
Scope and Delimitation……………………………………………….. 4
Definition of Terms…………………………………………………….. 4
Chapter II - Review of Literature……………………………................ 6
Related Literature………………………………………………………. 6
Related Studies…………………………………………………………. 9
Chapter III – Methodology…………………………………………………. 11
Research Design………………………………………………………… 11
Locale and Respondents of the Study…………...………………… 11
Instrumentation………………………………………………………… 13
Data Gathering Procedure……………………………………………. 13
Data Analysis……………………………………………………………. 15
Formulation of the Proposed Library System……………………. 16
Chapter IV – Presentation and Interpretation of Data……………. 17
Current System Flow………………………………………………….. 17
Existing System Data Flow Diagram………………………………. 19
Proposed System……………………………………………………….. 20
Proposed System Data Flow Diagram………………..……………. 21
Data Dictionary…………………………………………………………. 28
Graphical User Interfaces…………………………………………….. 29
Computer Programmer’s Validation of the Developed System. 37
Chapter V – Summary, Conclusions and Recommendations……. 40
Summary…………………………………………………………………. 40
 Conclusions……………………………………………………………… 41
Recommendations……………………………………………………… 42
Bibliography……………………………………………………………………. 43
Appendices……………………………………………………………………… 45
Appendix A………………………………………………………………. 46
Appendix B………………………………………………………………. 48
Appendix C………………………………………………………………. 50
Appendix D………………………………………………………………. 51
Appendix E………………………………………………………………. 55
Appendix F………………………………………………………………. 57
About the Researcher 92

List of Tables

Table Page

Table 1 Main………………………………………………………………….. 28
Table 2 Reports………………………………………………………………. 28
Table 3 Secure……………………………………………………………….. 29
Table 4 Result of the computer programmer’s validation of the
system……………………………………………………………….. 37
 List of Figures

Figure Page

Figure 1 Five phases of the System Development Life Cycle……...... 15

Figure 2 Flow of current system operation………………………………. 17
Figure 3 Existing system data flow diagram…………………………..... 19
Figure 4 Proposed system data flow diagram…………………………… 21
Figure 5 Proposed computerized inventory and sales system………. 22
Figure 5.1 Manager’s menu………….………………………….…… 23
Figure 5.2 Cashier’s menu…...……………………………………… 24
Figure 5.3 Sales menu………………………………………………… 25
Figure 5.4 Inventory menu…………………………………………… 26
Figure 5.5 Reports menu………………………………................... 27
Figure 6 NWSGM Log in form………………………………………………. 29
Figure 7 NWSGM Main form………………………………………………… 30
Figure 8 NWSGM Sales form………………………………………………... 31
Figure 9 NWSGM Inventory form…………………………….................. 32
Figure 10 NWSGM Reports form…………………………………………… 33
Figure 11 NWSGM Sample report form………………......................... 34
Figure 12 NWSGM Log out form…………………………………………… 35