Staff Position Description – Accounts Clerk

INSERT NAME OF CLERK

Position: Accounts Clerk

Reporting To: General Manager
Conditions Casual (9 hours per week @ 200 per hour)
Required to sign a confidentiality agreement
Place of work by agreement with General Manager

Tenure Employment Contract Period:

The Position is available for a period of up to 1 year being based on the

following;
Following an initial 3 month probation period appointment will be for a period of
up to 1 year and will be subject to meeting quarterly KPI targets (Attached) as
agreed between the successful applicant and the Board

Liaison With: All staff & BTas Finance Official

Function:  Maintain and update accounts including accounts payable and receivable,
debtors and other facets of the accounts
 Maintain computerised accounting records

 Provide financial corporate governance reports

 Continuously update and improve reporting and auditing requirements on a
monthly basis in conjunction with the Finance Official and the Auditor
 Comply with the Associations approved KPI requirements attached to this
document

Essential Experience: Tally & Microsoft Office Suite of Applications

Essential
 Accounting qualifications in Financial Services ( Certificate 1V or
Qualification:
higher)
 Or qualifications deemed acceptable to the Board including but not
limited to:-
a) Proven capacity to manage accounts for a major organisation.
b) Proven ability to meet deadlines and operate effectively in high-
pressure situations
c) Proven ability to provide reports from Tally as may be required
from time to time in addition to required standard reporting

 Ability to meet tight timeframes

Accounts Clerk Position Description

  High level of member service
Essential Skills and  Manage Accounts with little direction from the General Manager
Generally  Have a high level of administration skills
 Ability to work in a team environment
 Attentive to detail and able to complete tasks on schedule
 Ability to manage multiple tasks
 Work with the Board and staff to formulate the Annual Budget;
 Work with the Finance Committee to prepare advice to the Board and
Council
 Monitor the monthly management accounts and annual financial
accounts.
 Monitor that all projects and activities are conducted effectively and
efficiently and managed within budget targets;
 Identify and rationalise expenditure where appropriate to ensure that
the use of limited resources are maximised at all times;

Responsibilities:

 Management of electronic accounts

 Reconciliation of all Accounts
 Receipting, depositing and processing of all monies
 Payroll, process salaries
 Prepare reports for Board & Council
 Produce Group Certificates for all staff
 Undertake GST, PF, ESI And Other statutory lodgements
 End of year Financial Functions – Preparation of Reports for Auditor
 Special Financial Reports as required
 Produce mail statements as required
 Chase up outstanding 60 and 90 day debtors.
 Process all cheque payments and arrange signing and countersigning
 Process direct debit payments for staff salaries and creditors
 Maintain staff leave and other records.

Date: ……………..

Signed (duty holder): ………………………………………………..

Signed (supervisor): ……………………………………………..…

Accounts Clerk Position Description

 KEY PERFORMANCE INDICATORS – ACCOUNTS CLERK POSITION

KPI Attachment

KPI Achieved Not Achieved

1. 98% compliance with processing of all
monetary receipts and deposits

2. 100% compliance with process of

payroll as per timeline

3. 98% compliance with process of

direct debit payments for staff salaries
and credits as per timeline

4. 100% compliance – provision of

Financial Reports for reporting at
Board meeting five (5) days prior &
Council fourteen (14) days prior to
meeting

5. 100% compliance with provision of

staff Group Certificates

6. 100% compliance with GST ,ESI, PF

AND OTHER statutory requirements –
lodgement as per required timelines

7. 98% compliance with preparation of

Invoices and Statements to members,
training participants and others – as
per required timeline

8. 98% compliance with recovery of 60

and 90 day debtors
9. 100% compliance with Updating
reports to requirements as set by
Auditor and Finance Official on a
monthly basis.
10. 100% compliance with confidentiality
agreement.

Accounts Clerk Position Description