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Your Contact Information

Date

Employer Contact Information

Salutation

Introduction :

1. State your purpose/reason for writing:


2. State the post/position/ vacancy (not job) for which you want to apply:
3. Name the source and the date/issue from which you learned about the job:

Body :

Remember, you are interpreting your CV, not repeating it. Try to support each statement you make with a piece of
evidence. Use several shorter paragraphs or bullets rather than one large block of text that include a variety of the
following:

1. Briefly include your current job, length of employment and any duties and responsibilities which might be
relevant to the job

2. Point out your highest academic qualification

3. Mention any earlier experience (e.g traineeships) or special skills which could be valuable to the employer

4. Explain why you are suitable for the job; emphasise the benefits to the employer of hiring you (what you can do
for the company), and mention any reasons why the job would be beneficial to you (this shows that your motivation
is not purely financial!)

Conclusion

The conclusion should round the letter off, leaving the reader with a positive image. Conclude your cover letter by
thanking the employer for considering you for the position/post/vacancy. and include information on how you will
follow-up.

1. Mention the documents (e.g. CV) which accompany your covering letter

2. Mention your willingness or ability to come for an interview or to give more information

3. Finally, indicate your interest in getting a reply

Complimentary close

Farewell

Your signature written by hand

Your name (typewritten)

Enclosed:CV
WRITING AN APPLICATION LETTER
Sample phrases
• Dear Mr Brown,
• Dear Ms White,
Salutation • Dear Sir or Madam,

• To whom it may concern,

• I am writing to enquire about the XXX position/post/vacancy


• I recently read/heard about the XXX position/post/vacancy you have
available and would like to apply for it.
Introduction
• I am interested in applying for the position/post/vacancy of XXX
advertised in X NEWSPAPER on DATE

• Enclosed is my resume/CV
• Please find enclosed a copy of my curriculum vitae for your consideration.
Speaking about your
CV
• As you will note from my CV, I hold a XXX degree in XXX from the
University of XXX, where I specialised in XXX
I have considerable/extensive experience in…

I consider/feel that my qualifications and work experience could/might be


of interest to the company.

I have particular strengths in…


I am a focused and determined person
I have a strong motivation for…
Selling yourself I am always punctual/ loyal/ trustworthy/creative/ innovative/ intelligent/
ambitious/ creative/ a tireless worker
I keep calm under pressure
I communicate effectively in writing
I get along well with others
I handle responsibility well
I keep calm under pressure
I have a wide-range knowledge of…
I work independently/ efficiently/ effectively

• If you require more information, please do not hesitate to contact me


• For further details, please do not hesitate to contact me

Ability to give more


• I look forward to a successful working relationship in the future
information and
• I would be happy to have an opportunity to work with your firm.
arrange a meeting

• I would be able to attend an interview at any time which is convenient for


you
• Looking forward to hearing from you
• I would appreciate a reply at your earliest convenience.
• You may contact me by telephone at the following number XXX
Asking to get a reply
• I would appreciate the opportunity to meet you to discuss my
qualifications for your position/post/vacancy.
• Thank you for considering this application
Complimentary close
• Thank you for your time and consideration
• Yours faithfully
Farewell
• Yours sincerely

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