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W riting a Police Report Unit 7: The Police Station The Elements of Reporting In

Writing a Police Report

Unit 7: The Police Station The Elements of Reporting In writing a crime report, police
Unit 7: The
Police Station
The Elements
of Reporting
In writing a
crime report, police officers must include the following:
1.
“Elements
of
the
Crime”
(evidence)
must
be
evident
that
something
against
the
law
has
been
done.
Example:
Something
has
taken
from
person
yard a without
against
his
will.
Jimmy
Brown’s
bike
was
taken
from
his
front
his
permission.
Description
of
the
Crime
Scene
The
place
in
which
crime
took
place
must
be
described.
Example:
The
crime
took
in
a
residential
neighborhood
single-
family
homes.
(Include
address,
cross
streets,
etc.)
It A Statements The The A
3.
by
Witnesses
Exactly
what
has
been
said
by
people
who
saw
happened
and
their
descriptions
of
the
people
involved
must
be
written.
Example:
Witnesses
say
boy
of
about
14
with
of in the hair
brown
was
it shaggy, what
2. seen
taking
the
bicycle.
a tell Crime
4.
Summary
of
the
The
summary
must
a story place been is,
a
of
what
happened.
It
must
be
chronological
order—that
the
order
in
which
happened.
Example:
Jimmy
left
his
bike
on
the
lawn
while
he
went
inside
house.
neighbor
saw
another
boy
ride
off
on
the
bike.
When
Jimmy
came
out
the
house,
he
saw
his
bike
was
gone.
He
called
the
police.
5.
Purpose
of
the
Report—To
Tell
Who,
What,
When,
Where,
Why,
of and A
A How
Happened
crime
a It Crime report
does
entertain
is written
mostly and
nouns
and
verbs.
is short
and not
to the
point. and
a crime
report with
is factual
does
not
speculate.
71
Simulation
#2344 Create-a-Town
© Teacher Created Materials, Inc.
Unit 7: Police Station
Crime Report
City of
Date
Victim
Date
of Birth
Witness #1
Name
Age
Address
Witness #2
Name
Age
Address
Involved Vehicle Make
License
#
Color
Suspect Description:
Name
Approximate Age
Height
Weight
Hair Color
Eye
Color
Distinguishing Characteristics
Case Summary
Reporting Officer
Approved
by
#2344 Create-a-Town Simulation
78
© Teacher Created Materials, Inc.
Unit 7: Police
Station
Report Checklist
Crime
Before
submitting
crime
report,
use
of the
following
checklist
determine
whether
a your
report
covers
everything.
Has
the
law
been
broken?
Have
you
described
the
scene
the
crime? in the
Have
you
taken
statements
from
the
witnesses?
Does
your
summary
tell
who
was
involved
crime? to
your summary tell what happened?
Does
tell where
Does your
summary
it happened?
tell when it happened?
your summary
Does
summary tell how it happened?
Does your
simple language, mostly nouns
you used
and verbs?
Have
your summary told in
the order
in which
the crime
Is
happened?
© Teacher Created Materials, Inc.
#2344 Create-a-Town Simulation
79

Objective

Using the facts and statements given to them, students will write crime reports which include one-paragraph summaries of a crime.

Materials

• transparencies of pages 3–7 and 10

• reproduced copies of pages 511

• overhead projector and marker

Preparation

1. Make transparencies of pages 3–7 and 10.

2. Make copies of pages 511.

3. Arrange for use of an overhead projector.

Procedure

1. Tell the students they are going to write reports such as the ones police officers write and that this will include writing summaries. Tell them that while students usually think of police officers as doing the glamorous job of catching the bad guys and looking cool, they actually spend much of their time writing reports. These reports must be very clear and follow certain guidelines.

2. Distribute copies of The Elements of Reporting (page 3). Tell the students these are the items which a police officer must include in his or her crime report. Discuss the items to ensure that the students understand each one.

3. Show the students both pages of the crime report on pages 45. Tell them this is an actual report such as the ones used by police departments in California. They are not going to write reports as complicated as this one, but they will be interested in seeing a real one.

W riting a Police Report (cont.) Procedure (cont.) 4. The students are now ready to

Writing a Police Report (cont.)

Procedure (cont.)

4. The students are now ready to follow the steps a police officer follows when writing a crime report. The first step is to take notes on a portable pad. Distribute Officer’s Notes (page 6). The information may not come in this particular order, but it is important to get all the information.

5. Read The Elements of Reporting (page 3) together and discuss the information as needed. Tell the students they are now going to take the information from the facts on the Writing Summaries sheet (page 7) and put the correct information on the Officer’s Notes (page 6). Discuss why each entry goes into the part of the notes where it appears.

6. Read the summary on page 7. Note that the officer uses mostly nouns and verbs, includes only what happened, and writes everything in chronological order, meaning exactly in the order in which it happened. This is the way students must write their own summaries.

7. Together, write a summary for the crime described on page 8. Remind the students that they are not going to include all the information given. They are only going to include exactly what happened and in the order in which it happened. This activity may require an entire class period to complete. Take your time to get it correct because the skill of writing this descriptive summary is a crucial one.

8. When the group summary has been completed and the students fully understand how to do it, divide the class into cooperative learning groups and distribute Summary Practice (page 9). Instruct them to write summaries for each of the crimes.

9. Together as a class, display Crime Report (page 10) and use one of the summaries, officer’s notes, and sets of facts on page 9 to write a crime report. Distribute copies of blank crime reports and

a crime report. Distribute copies of blank crime reports and instruct the students to each write

instruct the students to each write a crime report based on the facts of one of the crimes described on page 9. Provide each student with a Crime Report Checklist on page 11 for them to use in self-correcting their reports before turning them in to you. Each student is to sign as the

Reporting Officer, and when it is correct, the teacher will initial “Approved by

.”

The Elements of Reporting In writing a crime report, police officers must include the following:

The Elements of Reporting

In writing a crime report, police officers must include the following:

1. The “Elements of the Crime” (evidence) It must be evident that something against the
1. The “Elements of the Crime” (evidence)
It
must be evident that something against the law has been done.
Example: Something has been taken from a person against his will.
Johnny Jones’ bike was taken from his front yard without his permission.
2. A Description of the Crime Scene
The place in which a crime took place must be described.
Example: The crime took place in a residential neighborhood of single-
family homes. (Include address, cross streets, etc.)
3. Statements by Witnesses
Exactly what has been said by people who saw what happened and their
descriptions of the people involved must be written.
Example: Witnesses say a boy of about 14 with shaggy, brown hair was
seen taking the bicycle.
4. A Summary of the Crime
The summary must tell a story of what happened. It must be in
chronological order—that is, the order in which it happened.
Example: Johnny left his bike on the lawn while he went inside the house.
A
neighbor saw another boy ride off on the bike. When Johnny came out of
the house, he saw his bike was gone. He called the police.
5. The Purpose of the Report—To Tell Who, What, When, Where, Why,
and How a Crime Happened
A
crime report does not entertain and is written with mostly nouns and
verbs. It is short and to the point. A crime report is factual and does not
speculate.
 

AGENCY

 

CITY OF FAIRFIELD POLICE DEPARTMENT

 

CASE NUMBER

CA 04803

 

CRIME REPORT

 

COPY

DA

PROB

D.O.J.

INV.

Y.S.B.

S.O.D.

RO

PRESS

JUV. HALL

 

OTHER

 

PAGE NUMBER

TO

   

PRIMARY CRIME CODE

 

SECONDARY CRIME CODES

 

CLASS CODE

 

INDEXED BY

DATE & TIME OCCURRED

 

DATE & TIME REPORTED

 

LOCATION OF OCCURRENCE

 
 

VICTIMS & WITNESSES ONLY

 

DESIGNATOR CODES: V=VICTIM W=WITNESS

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

 

RACE

 

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

 

STATEMENT

 

YES

NO

YES

NO

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

 

RACE

 

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

 

STATEMENT

 

YES

NO

YES

NO

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

 

RACE

 

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

 

STATEMENT

 

YES

NO

YES

NO

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

 

RACE

 

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

 

STATEMENT

 

YES

NO

YES

NO

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

 

RACE

 

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

 

STATEMENT

 

YES

NO

YES

NO

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

 

RACE

 

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

 

STATEMENT

 

YES

NO

YES

NO

DOMESTIC VIOLENCE

PROP 115 QUALIFIED

VICTIM OF VIOLENT CRIME

VICTIM RESPONSE - 293 P.C.

NUMBER OF VICTIMS OVER 60

NUMBER OF OFFICERS INJURED

YES

NO

YES

NO

YES

NO

YES

NO

 

REPORTING OFFICER

 

I.D. NUMBER

 

SUSPECT

 

NEIGHBORS CONTACTED

   

KNOWN

UNKNOWN

YES

NO

APPROVED BY

 

I.D. NUMBER

 

CRIME SCENE PROCESSED:

 
 

LATENT PRINTS SKETCH

 

FOLLOW-UP ASSIGNED TO

 

I.D. NUMBER

 

PHOTOGRAPHED

 
   

OTHER EVIDENCE

CASE STATUS:

 

RELATED CASES

 

PENDING

CLOSED

SUSPENDED

UNFOUNDED

 
 

INVOLVED VEHICLES/BOATS

 

CASE #

 
 

DESIGNATOR CODES: V=VICTIM S=SUSPECT

 

CODE

LICENSE/REG. NUMBER

STATE

YEAR

MAKE

 

MODEL

   

BODY/HULL STYLE

COLOR

OTHER CHARACTERISTICS

 

DISPOSITION OF VEHICLE

 

CODE

LICENSE/REG. NUMBER

STATE

YEAR

MAKE

 

MODEL

   

BODY/HULL STYLE

COLOR

OTHER CHARACTERISTICS

 

DISPOSITION OF VEHICLE

 
 

SUSPECT DESCRIPTION

 

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

RACE

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

   

STATEMENT

 

YES

NO

YES

NO

ADDITIONAL DESCRIPTION

 

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

RACE

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

   

STATEMENT

 

YES

NO

YES

NO

ADDITIONAL DESCRIPTION

 

CODE

NAME—FIRM NAME IF BUSINESS

 

D.O.B.

RACE

SEX

HAIR

EYES

HEIGHT

WEIGHT

RESIDENCE ADDRESS

 

RESIDENCE PHONE

DRIVER’S LICENSE NUMBER

STATE

BUSINESS ADDRESS—SCHOOL IF JUVENILE

 

BUSINESS PHONE

 

CONTACTED

   

STATEMENT

 

YES

NO

YES

NO

ADDITIONAL DESCRIPTION

 
 

CASE SUMMARY

 

Officer’s Notes

Description of Crime Scene

Witness #1 Statement

Witness #2 Statement

Elements of Crime

Summary

Date

Description of Crime Scene

Witness #2 Statement

Witness #1 Statement

Elements of Crime

Summary

Date

W riting Summaries Using these facts gathered at the scene of a crime by a

Writing Summaries

Using these facts gathered at the scene of a crime by a police officer, write a summary of the crime. First, make sure the elements of a crime are present:

• Was a crime committed, such as stealing?

• Next tell exactly what happened. Describe where the crime happened. What does it look like? What did witnesses say? Tell what happened in the correct order in which it happened. Write only the facts.

Information: A bike was stolen from a front yard in a neighborhood of small, clean homes with green trees and lawns.

Witness #1 said this has been happening a lot lately. He doesn’t know what’s gotten into these kids lately. They’re sure doing a lot of bad things.

Witness #2 said Johnny Jones shouldn’t have left his bike out on the lawn; he was just asking for trouble. This is what the witness saw happen. He was cooking his dinner and looked out the window. A boy about 14 years old was walking by, saw the bike, jumped on it, and rode off. The boy was about average height and had scraggly, brown hair. The witness couldn’t see his eyes.

A boy called the police station to report his bike missing. He left it in the front yard while he went in the house to get some cookies. When he came back out, the bike was gone. He doesn’t know anyone who would steal his bike. He’s really upset. He bought that bike two weeks ago. He earned the money raking leaves and mowing lawns. He doesn’t think it’s fair. His name is Johnny Jones, and he lives at 221 James Court. He was born November 27, 1988.

Summary

The victim reported his bike stolen after he left it on the lawn for a few minutes. Neighbors across the street saw another boy approximately 14 years old walking by the house. This boy jumped on the bike and rode away. The neighborhood is a clean street with small, well-kept houses and lawns. Another neighbor said there have been a lot of bikes stolen lately.

W riting Summaries (cont.) Using these facts gathered at the scene of a crime by

Writing Summaries (cont.)

Using these facts gathered at the scene of a crime by a police officer, write a summary of the crime. First, make sure the elements of a crime are present:

• Was a crime committed, such as stealing?

• Next tell exactly what happened. Describe where the crime happened. What does it look like? What did witnesses say? Tell what happened in the correct order in which it happened. Write only the facts.

Information: A bike was stolen from a front yard in a neighborhood of small, clean homes with green trees and lawns.

Witness #1 said this has been happening a lot lately. He doesn’t know what’s gotten into these kids lately. They’re sure doing a lot of bad things.

Witness #2 said Johnny Jones shouldn’t have left his bike out on the lawn; he was just asking for trouble. This is what the witness saw happen. He was cooking his dinner and looked out the window. A boy about 14 years old was walking by, saw the bike, jumped on it, and rode off. The boy was about average height and had scraggly, brown hair. The witness couldn’t see his eyes.

A boy called the police station to report his bike missing. He left it in the front yard while he went in the house to get some cookies. When he came back out, the bike was gone. He doesn’t know anyone who would steal his bike. He’s really upset. He bought that bike two weeks ago. He earned the money raking leaves and mowing lawns. He doesn’t think it’s fair. His name is Johnny Jones, and he lives at 221 James Court. He was born November 27, 1988.

Summary

Summary Practice W rite summaries of the following crimes. 1. INFORMATION: The principal of Davis

Summary Practice

Write summaries of the following crimes.

1. INFORMATION: The principal of Davis School is going to press charges.

Over the weekend someone sprayed graffiti on the side of the school building.

This is the third time this year graffiti has been found.

The school building is beige with brown trim. The graffiti is hot pink and orange.

The school is in a quiet neighborhood of single-family homes and apartments.

The custodian reported the graffiti. He was really mad. He doesn’t like to clean it off.

No one saw who did it, but the teachers of two eighth-grade boys have seen them writing “graffiti-type drawings” in their school binders. The boys’ names are Jimmy Worth and Buddy Boice.

2. INFORMATION: The girls are ages 13 and 14. They both have blond hair and blue eyes.

A saleslady saw the two girls slip earrings into their coat pockets in the JCPenney store.

The girls have never been in trouble before. They both were crying.

The earrings were costume jewelry—imitation gold with blue stones in one set and red stones in the other.

The girls’ names are Janey Jones and Carol Crumb.

The saleslady reported the incident to the security patrol. The security guard arrested the girls and detained them until their parents came to pick them up.

The parents were very unhappy about it.

3. INFORMATION: Someone has been riding a bicycle onto the front lawn of the school.

There has been a lot of rain the past several weeks, so the lawn is very wet and very soft. The bicycle tires make big gouges in the lawn and will cost 300 dollars to repair.

A neighbor across the street saw two boys doing wheelies on the lawn with their bikes.

The principal got to school early this morning and saw Chunky Cheddar riding his bike away from the school. The tires of the bike were covered with mud. He detained Chunky and called the police.

Chunky’s mother says she knows Chunky couldn’t do something as bad as ruin the lawn because he’s always good, and everybody knows he’s always good. The neighbor says Chunky isn’t always good and that he was one of the boys doing wheelies.

C rime Report City of Date V ictim Date of Birth W itness #1 Name

Crime Report

City of

Date

Victim

Date

of Birth

Witness #1

Name

Age

Address

Witness #2

Name

Age

Address

Involved Vehicle Make

License

#

Color

Suspect Description:

Name

Approximate Age

Hair Color

Eye

Distinguishing Characteristics

Reporting Officer

Height

Color

Case Summary

Approved

by

Weight

C rime Report Checklist Before submitting a crime report, use the following checklist to determine

Crime Report Checklist

Before submitting a crime report, use the following checklist to determine whether your report covers everything.

Has the law been broken?

Have you described the scene of the crime?

Have you taken statements from the witnesses?

Does your summary tell who was involved in the crime?

Does your summary tell what happened?

Does your summary tell where it happened?

Does your summary tell when it happened?

Does your summary tell how it happened?

Have you used simple language, mostly nouns and verbs?

Is your summary told in the order in which the crime happened?