CMS For Uc Students

CMS FOR UC STUDENTS (NEW GREEN SYSTEM)
A Capstone Project Presented to the Faculty of the
College of Information Technology and Computer Science
University of the Cordilleras
In Partial Fulfillment
of the Requirements for the Degree
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
by
ISLAM MOHAMMED AHMED
PAUL VINCENT CALINGASAN CIANO
MARK JR. BALANGUE DUNUAN
April 2018
APPROVAL SHEET
This capstone project entitled CMS FOR UC STUDENTS

VIA VPN (NEW GREEN SYSTEM) prepared and submitted by ISLAM
MOHAMMED AHMED, PAUL VINCENT CALINGASAN CIANO, AND MARK JR.
BALANGUE DUNUAN in partial fulfillment for the degree of
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY has been
examined and is recommended for acceptance and approved for
oral examination.
LEONARD PRIM FRANCIS G. REYES, MIT

Adviser
Capstone Project Committee
LEONARD PRIM FRANCIS G. REYES,MIT NATIVIDAD B. CONCEPCION, MCS

Member Member
JOSEPHINE S. DELA CRUZ, DIT,

Chairperson
===========================================================
PANEL OF SUPERVISORS
APPROVED by the committee on Oral Examination in
_________ with a grade of ____.
JOSEPHINE S. DELA CRUZ, DIT,

Chairperson
LEONARD PRIM FRANCIS G. REYES,MIT NATIVIDAD B. CONCEPCION, MCS

Member Member
ACCEPTED AND APPROVED in partial fulfillment of the

requirement for the degree bachelor of science in
information technology.
JOSEPHINE S. DELA CRUZ, DIT JEFFREY S. INGOSAN, MCS

Department Head, College of Dean, College of Information
Information Technology and of Information Technology and
Computer Science Computer Science
ABSTRACT
1. Title: CMS FOR UC STUDENTS (NEW GREEN SYSTEM)

1.1. Total No. of Pages:
1.2. Text No. of Pages:
2. Researchers: ISLAM M. AHMED;

PAUL VINCENT C. CIANO;
MARK JR. B. DUNUAN
3. Type of Document: Capstone Project
4. Type of Publication: Unpublished
5. Accrediting Institution: University of the

Cordilleras
Governor Pack Road, Baguio
City
6. Keywords: Classroom Management System, NGS
7. Abstracts:
7.1. Rationale/Background of the Study
Nowadays it is necessary to have a reliable, effective

and attractive web presence, as online technology is
becoming an important part of the educational process.
Educational institutions need to remain commercially

viable like any other professional business.
Educational websites are providing information for

prospective students, current students, faculty and alumni,
and providing quality education for this age users.
They have a need for an effective website to help with

attracting new students as well as serving the needs of
current students. Educational institutions play its role in
the development of a society while websites devoted to
educational purposes have many roles to fill.
Nevertheless, of equal importance, a university

website should serve the information that is needed of its
current students and faculty. In order to do so educational
websites, need great attention in terms of its development.
Abstract | 4
Information like: the complexities of curriculum

choices, information about the daily events and procedures
that happens within a busy university campus.
Hence the researchers came up with the developing a

Classroom Management System that will benefit students,
faculty within the premise of the university by introducing
several new features such as chat system, event
notification, class or group creation, file sharing,
activity and assignment uploads, teacher libraries and
student backpacks and also publisher communities.
7.2. Summary
The main aim of this study is to design and to develop

a Content Management system for University of the
Cordilleras. The study aims to:
1. identify the information requirements and

development tools needed in collaborating the ideas of a
web-based information system.
2. identify the possible uses, features, and functions
of the proposed information system; and
3. identify the usability to the target users of the
proposed information system.
The researchers choose the scrum methodology because

it is an interactive method and the research was done in
several phases and user reviews
7.3. Findings
The following are the discussion of the findings for

the following statement of the problems:
1. The researchers were able to identify the

information requirements and development tools needed which
are HTML, CSS, JavaScript, MySQL/XAMPP, PHP, and sublime
text.
2. The researchers were able to create a working
system that is NGS which will serve its purpose of helping
users communicate, share files and other information. The
system has 3 features: announcements, chatting, and the
ability to upload and download materials.
Abstract | 5
3. The usefulness, satisfaction and ease of use

survey. Resulted to an overall of 70.9 which is 'average'.
Therefore NGS is useful and easy to use.
7.4. Conclusions
The researchers came up with the following conclusions

based on the data that were discussed in the discussion of
findings:
1. The information requirements and development tools

gathered are effective for the New green System to deliver
the purpose and meet the objectives. .
2. The features of the system satisfies the users and
helps improve the classroom experience.
3. The SUS resulted into an average score, but this
indicates that the system still needs some improvements in
order to meet all the expectations of the users. The
answers were based on the data gathered through document
analysis, interviews and surveys by distributing
questionnaires to random students.
7.5. RECOMMENDATIONS
To further improve the study, the researchers

recommend that those who would choose to continue this
study should:
1. To have a better and maximized use of the System,

it is good to inform users of the features that the system
is capable of.
2. Future researchers may consider modifying the study
for further improvement of New Green System. The system is
has many features that includes the needs of a class room.
3. The future studies may consider implementing the
web site in other colleges within the university or scale
it to include student’s accessible records and online
examinations.
ACKNOWLEDGEMENT
The researchers would like to show their sincerest
gratitude to anyone who contributed and helped in the
accomplishment of the study.
To Ma’am Natividad Concepcion, for her efforts to go
through the paper and pushing us to finish it.
To Sir Leonard Reyes, for all the advice, guidance and
undying patience.
To researchers panel Ma’am Josephine Dela Cruz for
giving assistance on how to further improve the researchers
paper and application even on her very busy schedule.
To our families, for their undying love and
understanding.
To college friends and classmates, no words can
express how big of a blessing they are.
To the fellow students, for their participation in the
survey, who supported the study in this way and helped in
the attainment of results of better quality.
And above all, to dear God almighty thank you very
much. As without him we shall all be in vain. And by his
side we conquer.
In your mercy, in your grace we thank you god for all the
blessings as we may execute your will. To God be the glory.

| 7
DEDICATION
The researchers dedicate this project to God Almighty
my creator, my strong pillar, my source of inspiration,
wisdom, knowledge and understanding. He has been the source
of their strength throughout this program and on His wings
only have the researchers soared.
But not to forget the ups and downs during the making
of this research.
To the beautiful heated arguments we had, that brought
us together and through in the most ironic ways.
To the long nights spent in the making of this paper
with coffee and a few beers every once in a while.
And not to forget, to one of god’s greatest gifts for us.
Friendship that played just like a conductor guiding and
orchestra, much love and respect to those friends.
I.M.A
P.V.C.C
M.J.B.D
| 8
TABLE OF CONTENTS
PAGE
TITLE PAGE . . . . . . . . . . . . . . . . . . . . . . . 1
APPROVAL SHEET . . . . . . . . . . . . . . . . . . . . . 2
ABSTRACT . . . . . . . . . . . . . . . . . . . . . . . . 3
ACKNOWLEDGEMENT . . . . . . . . . . . . . . . . . . . . . 6
DEDICATION . . . . . . . . . . . . . . . . . . . . . . . 7
TABLE OF CONTENTS . . . . . . . . . . . . . . . . . . . . 8
LIST OF FIGURES . . . . . . . . . . . . . . . . . . . . .10
Chapters
1 INTRODUCTION
Background of the Study . . . . . . . . . . . 11
Purpose of the Study . . . . . . . . . . . . 19
Statement of the Problem . . . . . . . . . . 20
Objectives of the Study . . . . . . . . . . . 21
Definition of Terms . . . . . . . . . . . . . 22
2 METHODOLOGY
Software Development Methodology . . . . . . 24
Phases of SCRUM Methodology . . . . . . . . . 26
Scope and Delimitation of the Study . . . . . 28
Data Gathering Techniques . . . . . . . . . . 28
Sources of Data . . . . . . . . . . . . . . . 31
Table of Contents | 9
Software Development Tools . . . . . . . . . 30
3 FINDINGS OF THE STUDY
Information Requirements of Proposed System . 31
Features of the Proposed System . . . . . . .44
Extent of Usability of the Proposed System . .47
4 CONCLUSIONS AND RECOMMENDATIONS
Conclusions . . . . . . . . . . . . . . . . .52
Recommendations . . . . . . . . . . . . . . .53
REFERENCES . . . . . . . . . . . . . . . . . . . . . . . 58
APPENDICES
A System Usability Scale . . . . . . . . . . . .61
B Sample Result of Testing . . . . . . . . . . .62
C User Manual of the System . . . . . . . . . .64
D Gantt Chart . . . . . . . . . . . . . . . . .65
CURRICULUM VITAE . . . . . . . . . . . . . . . . . . . . 66
| 10
LIST OF FIGURES
Figure No. Figure Title Page
1 Scrum Methodology Project Lifecycle . . . . . 27
2 Use case diagram . . . . . . . . . . . . . . 35
3 Student Activity Diagram . . . . . . . . . . 37
4 Instructor Activity Diagram . . . . . . . . . 39
5 Student Sequence Diagram . . . . . . . . . . 40
6 Instructor Sequence Diagram . . . . . . . . . 42
7 Admin Sequence Diagram . . . . . . . . . . . 44
8 Class Diagram . . . . . . . . . . . . . . . . 45
9 Package Diagram . . . . . . . . . . . . . . . 46
10 Deployment Diagram . . . . . . . . . . . . . 47
11 Announcements . . . . . . . . . . . . . . . . 48
12 Download and upload . . . . . . . . . . . . 49
13 Messages . . . . . . . . . . . . . . . . . . 50
14 Chat. . . . . . . . . . . . . . . . . . . . . 51
15 SUS Score Range. . . . . . . . . . . . . . . 54

| 11
LIST OF TABLES
Figure No. Figure Title Page
1 Sample Result of Testing . . . . . . . . . . 62

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Chapter 1
INTRODUCTION
Background of the Study
Nowadays, it is necessary to have a reliable,
effective and attractive web presence as online technology
is becoming an important part of the educational process.
Education institutions play a vital role in the development
of a society while websites devoted to educational purposes
have many roles to fill. Educational websites are providing
information for prospective students, current students,
faculty and alumni, and providing quality education for
this age’s Users. Prospective students now rely on
information from colleges found on their websites or social
media accounts provided by the institution (Hartman, Tate
2017). They have a need for an effective website to help
with attracting new students as well as serving the needs
of current students (Mirfa Manzoor, 2012).
Websites provide hypermedia resources, a system
allowing storage of and access to text, graphics, audio,
and video in so-called pages linked to each other in a way
that integrates these different media elements. When a user
clicks on a highlighted word or picture (icon), the browser
converts the click to computer commands and brings the

Methodology | 1 3
requested new information: text, photograph, chart, song,
or movie clip to the user's computer (Boon and Kurtz,
2011). Technology continued to advance on both fronts as
all kinds of sites made the transition from static
collections of information that changed into dynamic,
database-driven sites that are still constantly evolving
(Garret, 2011).
Educational institutions need to remain commercially
viable like any other professional business. In order to do
so educational websites, need great attention in terms of
its development. With the invention of Web-based tools,
newer possibilities on how to use online technologies such
as social networking sites can be implemented for blended
classroom learning. Many studies are conducted in the areas
of using social networking sites such as Facebook and
Edmodo as teaching and learning tools (Balasubramaniana,
Jaykumar V, Fukeyb 2014). Nevertheless, the website should
be treated as a vital resource for both students and
administrators according to (Wendel, 2015). Information
such as: the complexities of curriculum choices,
information about the daily events and procedures that
happen within a busy university campus. It shall be updated
periodically with fresh content as this will also improve

Methodology | 1 4
the school’s standing by giving search engines better
chances of encountering the webpage (Smoot, 2009).
Edmodo is an educational website that takes features of a
social network refined to make it appropriate for a
classroom. Using Edmodo, students and teachers can reach
out to one another and connect by sharing ideas, problems,
and helpful tips. Educational websites as a learning
platform can have its advantages over the traditional
classroom environment. The learning environments aim at
providing a more comprehensive learning process than
traditional approaches and the environments that require
communication and technology to help new generations to
learn according to(Mokhtar, 2016).
Content management (CM) is the set of processes and
technologies that support the collection, managing, and
publishing of information in any form or medium. Content
may take the form of text (such as documents), multimedia
file (such as audio or video files), or any other file type
that follows a content lifecycle requiring management.
Content management is an inherently collaborative process.
It often consists of basic roles and responsibilities which
are the following. The creator who is responsible for
creating and editing content. The editor for whom is
responsible for modifying the style of delivery, including

Methodology | 1 5
translation and localization. The publisher who’s task is
to release the content for use. The administrator who
manages access permissions to folders and files, usually
accomplished by assigning access rights to user groups or
roles. And lastly the consumer, viewer, or guest is the
person who reads or otherwise takes in content after it is
published or shared according to (John Wiley & Sons, 2005).
Web design is an important aspect; it involves
improving the clarity and form more than its intended
function. Developing Web contents involves shaping and
making many choices involving technical, aesthetic, and
usability concerns. A good design will make it easy for
users to understand and navigate through the website. The
focus for website designers and developers is often about
meeting the perceived needs of the institution rather than
meeting the needs of the users accessing the site.
Web developers should practice the balance between
usability and aesthetic appearance. Too much color on a web
page can be distracting and counterproductive (Miller,
2017). Similar fundamental design rules can be applied to
web design that is already applied to print design. It is
the deployment of the best of these design rules that will
cause a website to be more effective. The aesthetics must
be pleasing to see at first glance while maintaining the

Methodology | 1 6
required look for an Educational Website. When it comes to
web design; usability and visual design are two areas that
are heavily dependent on each other. They affect each other
dramatically, and each requires an understanding of how
people will interpret the message you want to communicate,
and what experience the user will have (Machin, 2011).
Finding the correct balance between these two
disciplines is essential to developing a good user
experience. On the other hand, you have visual design which
is almost entirely subjective. Everyone looks at design
from a personal perspective. No one, including even the
most experienced web designer, can categorically say if a
piece of creative work is right or wrong. Web designers now
have more freedom to customize and improve their web design
with colorful backgrounds, add animated images, and flash.
These improvements changed web design from a static
landscape to a dynamic one as these developments became
known as third generation website design (Arandilla, 2011).
On the other hand you have usability, which by its
very definition is objective; granting the capability of
easily achieving the user’s objectives.
Usability is a concept involving the consideration of
who the users are and providing help for them to achieve
their goals. Usability relates to how usable or user-

Methodology | 1 7
friendly the product, service, or system is. Usability is
about making the visit to the website as effective as
possible for users. The focus of usability is on enabling
users, whatever their interests and needs, by removing
barriers and making the system as easy to use as possible.
According to (Garret, 2011) it means taking into account
every possibility of every action the user is like to take
and understanding the user’s expectations every step
through that process. Barriers such as difficult navigation
and oversized graphics can prevent users from being able to
easily use the website. If over a third of the people
viewing a website don’t even find what they are looking
for, an assumption can be made that good navigation is a
key requirement of successful web design (Garret, 2011).
Like navigation, usability appears to be an obvious
requirement. If a user is unable to effectively make use of
the website to achieve something it is supposed to do for
them, then the website is not functioning as it should.
The layout is another design aspect for quality website
development and simplicity is one of the keys. The
important thing learned by designers from the Web is that
screens do not have to be complicated to be useful - if the
form solves a need and is easy to use, then people will use
it. Simple layout requirements such as white space and

Methodology | 1 8
composition are based on the way people react to a visual
stimulus that can motivate or discourage interest. White
space provides a visual balance for successful design and
balanced composition improves the visual attraction of a
page. The value of a well-designed layout is already
applied to both printed pages and television. Thus, must be
considered when developing pages for the Internet.
The internet, in simple terms, is a network of the
interlinked computer networking worldwide, which is
accessible to the general public. These interconnected
computers work by transmitting data through a special type
of packet switching which is known as the IP or the
internet protocol. The Internet is a global system of
interconnected computer networks that use the standard
Internet protocol suite (TCP/IP) to serve several billion
users worldwide. The internet is a network of networks
that consists of millions of private, public, academic,
business, and government networks, of local to global
scope, that are linked by a broad array of electronic,
wireless and optical networking technologies. The Internet
carries an extensive range of information resources and
services, such as the inter-linked hypertext documents of
the World Wide Web (WWW), the infrastructure to support
email, and peer-to-peer networks (Bartz, 2017).

Methodology | 1 9
Network infrastructure refers to the hardware and software
resources of an entire network that enable network
connectivity, communication, operations and management of
an enterprise network. Network infrastructure provides the
communication path and services between users, processes,
applications, services and external networks/the Internet
(Abad, Pacis, and Valdez 2013).
The network has evolved and continue to become an
increasingly more critical part within many organizations
today especially in the area of education wherein it is
being used for instructional purposes and for the operation
of the institution to be more productive as a whole.
Schools that are networked offer big advantages to teachers
and students. Students exposed to a networked environment
in school will be better prepared for future jobs in the
industry. Networks can help teachers to complete better
online lesson plans and forms from a variety of locations,
multiple classrooms, staff lounges, and their homes.
(“Internet of Things and Network Infrastructure”, 2016)
In a Local Area Network, file sharing is very important
because it saves space, time and paper. Instead of
purchasing numerous and different storage devices like
compact discs, flash drives, there will be a centralized
storage medium to store all this information. Digital files

Methodology | 2 0
are not only cost-effective and convenient, but a company’s
database is accessible to only authorized personnel and
inaccessible to unauthorized personnel. Network-linked
employees can share groupware and work together on shared
projects when shared information is stored on multiple
workstations and databases, it means that if one hard drive
fails, other workstations still have the shared file and
will serve as a back-up.
ICT (information and communications technology - or
technologies) is an umbrella term that includes any
communication device or application, encompassing: radio,
television, cellular phones, computer and network hardware
and software, satellite systems and so on, as well as the
various services and applications associated with them,
such as video conferencing and distance learning. ICTs are
often spoken of in a particular context, such as ICTs in
education, health care, or libraries. The term is somewhat
more common outside of the United States.
As for countries in the Asia-Pacific Region that have
implemented ICT into their Education infrastructures and
policies such as: Thailand, Cambodia, Myanmar and Viet Nam
(UNESCO, 2013). Teachers now utilize ICT tools to
recognizing the need for improvements in the use of ICT in
education and training. In the Philippines, the Government

Methodology | 2 1
has enacted laws to foster the use of ICT for widening
access to education, improving the quality of teaching and
fostering the development of lifelong learning (UNESCO,
Rodriguez 2011) and is continually growing as of 2017 the
Philippine ICT industry is expected to continue its upward
trajectory due to opportunities from the financial,
telecommunications, Business Process Management (BPM), and
health IT sectors (export.gov ,2017).
Purpose of the Study
The purpose of this study was to show how a website
devoted to educational purposes may be used to improve a
university’s presence in the internet. By creating a
website that was able to provide its users a profile page,
chat system, event notification, class or group creation,
file sharing, activity and assignment uploads, teacher
libraries and student backpacks and also the publisher
communities.
The web design plan for the proposed system is
beneficial to both the students, and the teachers. The
following are the entities that would benefit from the
study:
To the students. The proposed Infrastructure shall be
a major development for UC students. The website would help
students gain more access to notes or any other tasks such

Methodology | 2 2
as assignments and quizzes provided to them by their
teacher and class requirements.
To the teachers. The website shall help them do their
task swiftly and can provide them better distribution of
notes assignments and other academic purposes such quizzes,
projects submission and also student advising.
To the researchers. The study shall serve as an
experience for the researchers to apply their skills and
competencies in web development and possibly even learn
from creating such websites the values and educational
purposes that come with it.
To future researchers. The study shall serve as
reference for future researchers who intends on making a
related study in which shall also serve as their guide in
studying and designing a similar system.
Statement of the Problem
College of Information Technology and Computer Science
have grown quite popular with its title as Center of
Excellence in their academic program. Given this, a great
number of foreign enrollees and students have also grown in
number. With the rise in population, e-resources, to be
defined as, class notes, class lectures and class
presentations; have been distributed through many social
networking sites as well as collaborative websites. However,

Methodology | 2 3
with these methods, any organization with these resources
has not been fully given attention to.
Objectives of the Study
The aim of this study was to design and develop a
website for the University of the Cordilleras. Which
provided a single website that was used by the students and
teacher, for them to upload and share documents, notes,
assignments, quizzes and also receive online advices from
their perspective advisors.
1. to identify the information requirements and
development tools needed in collaborating the ideas of a
web-based information system.
2. to identify the possible uses, features and
functions of the proposed information system
3. to identify the usability to the target users of
the proposed information system.
Definition of Terms
For better understanding of the study, the following
terms are defined operationally:
Connectivity: Connectivity is the Ability to connect
or communicate with another computer or computer system.
E-resources: E-resources refers to Class notes, class
lectures and class presentations.

Methodology | 2 4
Firewall: Firewall is any system or device that allows
safe network traffic to pass while blocking undesirable
traffic.
ICT: ICT refers to an umbrella term that includes any
communication device or application, encompassing: radio,
television, cellular phones, computer and network hardware
and software, satellite systems and so on, as well as the
various services and applications associated with them,
such as videoconferencing and distance learning.
Infrastructure: Infrastructure is the foundation or
framework that supports a system or organization. In
computing, information technology infrastructure is
composed of physical and virtual resources that support the
flow, storage, processing and analysis of data.
Local Area Network (LAN): Local area network or
otherwise known as “LAN” is a group of computers located in
the same area and connected by a common cable for the
exchange of information between them.
Content management (CM): Content management (CM) is
the process for collection, delivery, retrieval, governance
and overall management of information in any format. The
term is typically used in reference to administration of
the digital content lifecycle, from creation to permanent

Methodology | 2 5
storage or deletion. The content involved may be images,
video, audio and multimedia as well as text.
Network Infrastructure Plan: Network infrastructures
plan refers to the blueprint which consists of the
collection of hardware, software and transmission media
that compromises a computer communications network.
Network Security: Network security involves all
activities that an organization undertakes to protect the
value and ongoing usability of ICT assets and the integrity
and continuity of operations.
Point-to-Point Tunneling Protocol (PPTP): Point-to-
point tunneling protocol or in short “PPTP” is an obsolete
method for implementing virtual private networks, with many
known security issues.
Server: Server is computer that is designed to provide
network service to client computers.

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Chapter 2
METHODOLOGY
This chapter presents the software development
methodology to be used in this study, scope and
delimitation of the study, data gathering techniques and
the sources of data.
Software Development Methodologies
System development methodology is a framework that is
used to structure, plan and control the process of
developing an information system. So, by using a
methodological approach in developing the software, this
assisted by splitting software development work into
distinct phases to improve planning and development. There
are different methodologies under the software development,
and we the researchers have chosen to use agile
methodology.
An agile methodology decreases the risk by developing
the system into iterations. Which are short time frames
otherwise known as time boxes that may last two to four
weeks. Each iteration breaks product development work into
small increments that minimize the amount of planning and
design. Each iteration involves a team working in all
functions such as planning, analysis, design, coding, and

Methodology | 2 7
testing. At the end of the iteration the team then
reevaluated the functions. This minimized overall risk.
Though iteration might not add enough functionality to
warrant a release, but with enough iteration then can a
product be released. In agile methodology there are also
different subsets of methodology the fall under it. And our
team has chosen to use the Scrum approach.
Figure 1.
Scrum Project LifeCycle
The diagram shows the phases of the SCRUM methodology.
SCRUM is an interactive, incremental methodology for
project management that focused on light-weight processes
which allowed for changes along the development cycle. It

Methodology | 2 8
also emphasized decision making from real-world results
rather than speculations.
The researchers used this methodology because it
divides time into work cadences known as sprints which will
help manage time and effort. Also, because the product is
kept in a properly integrated and tested state at all
times. So, by the end of each sprints the team members meet
to see a demonstrated otherwise potentially shippable
product and can plan its next step.
Phases of SCRUM Methodology
Product backlog. Is a prioritized features list,
containing short descriptions of all functionality desired
in the product, this backlog comprises of features, bugs,
technical work and knowledge acquisition.
In this phase the researchers wrote down everything
that they can come up with for agile backlog
prioritization. This then allowed it to grow and change as
the researchers learned more about the project and what the
students and teachers require.
Sprint Backlog. Is the list of task identified by the
team to be completed during the Scrum sprint. The team then
selected some number of product backlog that are identified
as necessary for completing the product.

Methodology | 2 9
In this phase the researchers developed a list of
prioritized or necessary functions that must be done in a
short time period.
Sprint. Is the execution of code and automated tests
simultaneously, ideally using techniques such as pair
programming and continuous integration.
In this phase the researchers started coding the
functions and simultaneously test, to ensure that the
function is working and integrated. By the end of the
sprint the product is in a ready state.
Daily Meetings. Is a meeting done before every sprint
to determine what the team has done and what will be done
during the sprint.
In this phase the researchers attended morning
meetings before the start of each sprint to discuss
previous works and plan the next objective.
Sprint Burndown. Is a report that shows the progress
within the Sprint towards reaching the goal. This provides
transparency about the current performance and estimation
of the goal.
In this phase the researching made sprint burn down
charts/reports to show what we were able to accomplish and
estimate the time of completion.

Methodology | 3 0
Release. Is the phase where the product has reached a
desired goal is now shippable.
In this phase the researchers showed the end result of
the system development.
Scope and Delimitation
The proposed study was primarily set on the
development of a website application for the UC students
and instructors. The website provided news and information
on events which were updated to keeps students and
instructors notified and well informed. The website allowed
uploading and downloading of documents, projects, and
academic works. The applications also had a working chat
that worked on real-time which was able to provide
communication for both students and instructors. This
website was also exclusive to students and instructors of
the University of the Cordilleras. Initially the website
was supposed to be used by the students of the University
of the Cordilleras which consisted of people from different
areas of the Philippines and also different parts of the
world of which some student’s especially foreign students
may have difficulty using the application when it was only
using a single language which was english. There was also
the display of which it must comply with as many browsers

Methodology | 3 1
as possible, along with having a mobile-friendly display as
well.
Data Gathering Techniques
This part of the research is the process of gathering
and measuring the data on the targeted variables to
evaluate proper outcomes. The technique used in gathering
the data in this study is through:
Interview. Amongst the students of CITCS and Faculty.
To have additional data to be compiled and determine what
other aspects maybe needed for the design and development
of the proposed system.
Surveys. The university setting and how students and
teachers interactions would greatly serve as better basis
on features in the design and development of the proposed
system.
Document Analysis. The researchers analyzed the
documents of students using the proposed system and
compared them to their previous documents.
Sources of Data
The sources of data helped the researchers identify
the type of data to be included and fill in gaps within the
processes to make the proposed system as outstanding as
possible.
Methodology | 3 2
Interview conducted to the faculty members determined
the types of needs and necessities the system provided them
with. This is to encourage the faculty members to make use
of the system.
The researchers also conducted an interview and survey
to the university students and teachers to figure out the
communication difficulties students’ encounter in their
activities and the number of students who supported the
success of the project.
Software Development Tools
The following list of applications and tools are what
the researchers used in furthering the development of the
new UC website.
HTML. Is a language that annotates text in a way that
is syntactically distinguished so that the computer can
manipulate it. It is a set of markup tags used to describe
web pages.
CSS. Is the language for describing the presentation
of Web pages, including colors, layout, and fonts. Which
will be used in making the style of the website.
JavaScript. Is a high-level, dynamic and interpreted
programming language designed to add interactivity to HTML
pages. Is an interpreted language which allows the scripts
to execute without preliminary compilation. JavaScript can

Methodology | 3 3
be set to execute when something happens, like when a page
has finished loading or when a user clicks on an HTML
element. JavaScript can read and write HTML elements and
can also change its content and properties. A JavaScript
can be used to validate form data before it is submitted to
a server. This saves the server from extra processing. A
JavaScript can be used to detect the visitor's browser, and
depending on the browser, load another page specifically
designed for that browser. This will be used to program the
behavior of the proposed website.
MySQL/XAMPP. A cross platform application that enables
developers to create and develop web-based systems.
Platforms that are supported includes web servers (Apache),
database (MySQL), and scripting language (PHP). This will
be used to build the database.
PHP (Hypertext Preprocessor). A widely-used general-
purpose scripting language that is especially suited for
web development and can be embedded into HTML. PHP pages
contain HTML with embedded code. Which the researchers will
use to achieve our needed results.
Sublime Text. Is a proprietary cross-platform source
code editor that supports many programming languages. The
researchers will be using the tool for coding the system.

| 34
Chapter 3
FINDINGS OF THE STUDY
This chapter studies about the proposed system, “New
Green System”, where the researchers have discussed the
information requirements needed in the proposed system,
identified the features, and explained the architecture
framework. Also, the researchers are going to discuss the
usability level of the proposed system.
Information and Data Requirements for the New Green System
The information requirements that are needed in the
study are the following: 1) Database 2) Domain name 3) Web
Hosting provider.
Database. The first and most important part of the
study is the database, this allows our data to be stored
and used on our system.
Domain name. This is another important requirement
when choosing a domain name the top goal is to get the .com
because when most users think of a website name, they think
of .com like Factbook.com, Google.com and etc.
Web Hosting Provider. To a large degree, the
functionality and performance of a website will depend on
the hosting provider. The host makes sure the site is
available to potential users 24/7, and it’s where the files
will be stored online.

Findings of the Study | 35
System Architecture of the Proposed System. The
diagrams below serve as the frameworks to incorporate the
system’s objectives, features, and funcionalities.
Figure 2
Use Case Diagram
The diagram (Figure 6), created by the researchers,
shows how the user interacts with the system. The user
starts by going into the login page where they input their
username and password which will then go through
verification. If the user is invalid an error message will
be displayed and promt the user the register and if the
user has been cleared they will proceed to the home page
where the user can view announcements and events. Also
displayed on the homepage are the various groups the user
has joined. If the user has no group they can search for
the group they wish to join or view the available groups in
the group list. After choosing a group they can then send a
request to the group and simply wait for a response from
the group owner. While waiting for the response the user
can edit their profile and basic information which will
help them be recognized by other members, groupmates and
instructors, view post of other students and instructors
using the website, they may also use the chat system to
contact their classmates or instructors. Once the user has
entered a group they may view group post that are only
visible to the members, upload and download files from the
group they are in, and find people they may wish to
converse with.
If the user was an Instructor, they would be able to
create and delete their group also manage the students who
belong group the instructor has created. As part of

managing the group the instructor will be able to accept or
reject the requests sent to the group. They may also upload
and download materials in the group as well as delete them.
The diagram also shows the other features the user will be
able to do and use with in the system, for example after
they are already a member of a group they will be able to
upload and download materials and different formats of
files needed for the course and the class, and they will be
able to delete, reupload and redownload those materials as
long as they remain in the group.
Figure 3.
Student Activity Diagram

The researchers have created an activity diagram to
show the workflow of the proposed application in the
student side of the system. First of all the student will
login their username and password which will then be
verified, once verified they will be redirected to the home
page. If the user is invalid they can register and fill in
their corresponding information then proceed back to the
login page. In home page students can view announcements
and events that could help the student be well informed.
This announcements and events are posted by the admin.
Students can then proceed to the posting page where others
students and instructors share their information. The
student can change the language that is being implemented
by using the translator. A student can go to their group
page if they are a member of a group if not they may join a
group by finding a group they wish to join and simply
sending in a request to join group. In the group page the
student can upload and download materials that are being
shared within the group and with the group chat they can
communicate with the members of the group. They may also
share their thoughts in the group post that can only be
seen by the members of the group including the instructor
who created the group. And lastly they can use the chat
system to chat with any of the student and or the
instructors who are online.
Figure 4.
Instructor Activity Diagram
The researches created an activity diagram that
represents the workflow of the proposed application in the
instructor side of the system. The instructor will start by
logging in which will then go through verification, after
which they will be redirected to the home page; the
instructor can change the language being implemented by
using the translator provided. The instructor can post new
feed for the students and create a group which students may
join, manage them, delete, view, and join other groups
created by other instructors. In the group uploading and
downloading of files are being done along with chat that
can be read only in the group.
Figure 5
Student Sequence Diagram

The diagram above (Figure 5) shows how the flow of
events that take place in the system on the student side.
First the student logs in to the home page, here the
student can view announcements, events and groups joined
which is taken from the database. From the home page the
student if part of a group can go to group page by clicking
the view group button. In the group page student can create
group posts that can only be seen the members and creator
of the group which will then be saved into the database.
Students can upload materials which are then sent to the
database that can be viewed and downloaded by members of
the group. From the homepage the student can view posts in
the campus feed the data is retrieved from the database
then displayed on the campus feed page. The student can
also create a post that is saved in the database, they may
also view instructor groups of which the data is retrieved
from the database then displayed on the campus feed.
Students can then join a group by clicking the join group
button which will then send a request that will be saved in
the database that will accepted or declined by the creator
of the group.
The student may also view their profile by clicking the
profile button which will redirect them to the profile
page, from here the user can edit their profile of which
changes or updates will be saved into the database. Lastly
the student can upload an image that will be saved in the
database.
Figure 6.
Instructor Sequence Diagram
events that take place in the system on the Instructor
side. First the instructor logs in which will then be
verified by the system and checked in the database after
confirmation, the instructor can then proceed to the home

page. Here the instructor can view the announcements and
events that are posted by the admin, the instructor will
also be able to view and manage the groups that he/she has
created. When the instructor creates a group post it is
saved into the database. The instructor can also upload
materials such as pictures and documents that will then be
saved into the database. Saved materials can now be
downloaded by the instructor and members of the group it
was uploaded at. From the home page the instructor can
proceed to the campus feed where the instructor can view
general posts that are created by students and other
instructors which are retrieved from the database then
displayed on the campus feed page. The Instructor can
create a new post that will be saved in the database and
can be viewed by all the users. Viewing other groups can be
done by clicking the instructor groups button which will
then retrieve the groups list from the database then
displayed into the campus feed page. Instructors can join
other groups by sending a request which will then be saved
in the database as pending request until it is accepted by
the creator of the group. From the home page instructors
can proceed to profile page by clicking the profile button.
Here instructors can view their profile by clicking the
view profile button which will retrieve their information

from the database. They may also edit their profile and
upload an image for their profile that will be saved into
the database.
Figure 7.
Admin Sequence Diagram
events that take place in the system on the admin side.
First the admin logs in to the admin page, here the admin
is capable of managing the users by adding, editing and
updating which include changing of password and or username
if need be after which the data is then updated and saved

into the database. The admin is also in-charge of managing
events, announcements, and also posts of the users of which
the admin could add, edit, delete and update after which
will then be saved into the database or if the admin
chooses could be delete from the database.
Figure 8.
Class Diagram
The researchers have created a class diagram to
represent the classes that are involved and which functions
it calls whenever the user uses the system and subclasses
that are also involved in the processes of making the
system work. This diagram shows the content of the database
and shows how the systems work and where the data is being
stored. It illustrates the data models for the system and
understanding the general overviews of the proposed New
Green System.
Figure 9.
Package Diagram
The researches created a package diagram that
represents the packages and the functions it contains in
the proposed system, the package diagram also shows the
connection between the different packages and the mutual
functions and features shared between the packages with in
the proposed system.
Figure 10
Deployment Diagram
The Researchers created a deployment diagram that
represents how the system will be deployed and the main
components needed for the system to work and for the users
to be able to fully use the system.

Features of the Proposed System (New Green System)
The features of the proposed system are presented
including the gathering of the data and Schematic diagram.
Figure 11
Announcements
When ever the user logs into their account at the home
page they will be able to view the accnouncements here the
information posted will be done by the admin to ensure the
legitemacy of the information so this may be a go way that
will help keep the users up to date on current events,
news, and information the users may need to know such as
enrollment schedules, declarations of no classes and simple
news on wether or not a club the user may be interested is
looking for new members and are holding auditions.

Figure 12
Download and upload
Once the user has been invited by an instructor to
join their group or the users sent a request to join group
and is already has been accepted. The user will then be
granted access to the group and will now be able to upload
and download the materials needed and shared by the
instructor of the group on the instructor uploads tab. The
users can upload up to 500 megabytes, and can upload
different file types such as documents and multimedia files
which include audio and video. While in the members upload
tab they can upload and download materials among the other
members within the group. The user will also be able to
view the files shared within the group and will be able to
have group posts that will only be visible within the group
by clicking on the Member Posts tab. And the instructor can
post news and information for the group members in the
Instructors Posts tab.
Figure 13
Messages.
Once the user has navigated through the drop down menu
they can access Messages. This page will allow the user to
check messages sent to them wether they were offline or
online by other users that are either a student or
instructor.
The user will also be able to see their chat history,
with the corresponding time and date stamps. Users can
continue sending messages to their corespondant even if
they are offline and receive messages if the user is

offline. This was added to allow the users to continue
sending their contact the information they need or so they
may be able to continue the conversation even if their
corespondant goes offline. And their conversation is saved
into the database so the users could back read their
conversation for clarifications and such.
Figure 14
Chat
This page will show once the user opens a message
while on the Home Page. A user can send and receive text in
real-time. Unlike the Messages Page the user can only view
messages sent within 24 hours. Here a user can view if
another user is either online or ofline and also check the
type of user if they are an instructor, admin, or student.
This was created because messages are often brief so as to

let other participants respond swiftly, thereby creating a
feeling much like of a spoken conversation. This mode of
communication differentiates real-time chats from other
forms of text-based online communication, including emails
and internet forums.
Extent of Usability of the Proposed System
In order to check the user acceptance level of the
system, the researchers have decided to use System
Usability Scale (SUS). SUS is the tool chosen because of
its simplicity and accuracy. Appendix A shows the
questionnaire used in the survey.
SUS consists of only 10 questions and its scale would
be from 1 to 5. 5 will be the positive response. SUS yields
an extremely reliable overall usability score for a website
or product on a scale of 0 to 100.
For this study, 132 participants answered the SUS. all
the respondents are residents of students of the university
of the Cordilleras and were chosen randomly.
In order to solve for the system’s score, the
following steps were implemented:
1. For odd items, subtract one from the user response.
2. For even items, subtract the user response from 5.

3. The sum of the converted response would be
multiplied to 2.5. This is done to convert the values from
0-40 into 0-100.
4. The total SUS scores will be divided by the number
of participants.
5. Finally, to determine the usability level of New
Green System, the System Usability Score range was used.
For the applicants, the researchers were able to 132
respondents. To get the average, the total score was
divided by 132 because there are 132 participants. This
therefore resulted to an overall mean result of 70.9.
Basing it on Figure 7, New Green System is acceptable and
has a grade scale of C. It is therefore between the range
of being good and excellent.
. Figures 21, 22, 23 and 24 shows the converted score
results of applicant surveys.
Applicant SUS Result
Figure 11 shows the System Usability Score Scale,
which was used for the interpretation of both applicant and
recruiter survey results. This scale is used to determine
the usability level of New Green System for this particular
study. The scale helped the researchers interpret whether
New Green System is acceptable or unacceptable to users.

Figure 15
SUS Score Range
And the formula used for the calculation of the result of
the survey is:
N (Total Population of CITCS Students) = 840
e (Margin of Error) = 8% = 0.08
n (Sample Size) = ? respondents
𝑁
𝑛=
1+𝑁𝑒 2
840
𝑛=
1+(840 × 0.082 )
840
𝑛=
1+(840 ×0.0064)
840
𝑛=
1+5.376
840
𝑛=
6.376
n = 132 respondents
| 55
Chapter 4
CONCLUSIONS AND RECOMMENDATIONS
This chapter presents the conclusions and the
recommendations of the research.
Conclusions
Below are the conclusions of the study.
1. The information requirements and development tools
gathered are effective for the New green System to deliver
the purpose and meet the objectives. .
2. The features of the system satisfies the users and
helps improve the classroom experience.
3. The SUS resulted into an average score, but this
indicates that the system still needs some improvements in
order to meet all the expectations of the users. The
answers were based on the data gathered through document
analysis, interviews and surveys by distributing
questionnaires to random students.
Recommendations
Below are the recommendations of the researchers.
1. To have a better and maximized use of the System,
it is good to inform users of the features that the system
is capable of.
Conclusion and Recommendations| 56
2. Future researchers may consider modifying the study
for further improvement of New Green System. The system is
has many features that includes the needs of a class room.
3. The future studies may consider implementing the
web site in other colleges within the university or scale
it to include student’s accessible records and online
examinations.
| 57
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| 60
APPENDICES
Appendix A
System Usability Scale

| 61
Appendix B
Sample Result of Testing

| 62
| 63
Appendix C
User Manual of the System
The user manules is to guide the user on how to setup the
system and be able to utilize it.
How to use the system
1. Install Xampp and start it.
2. Start MySQL and Apache
3. Access any browser
4. Type in localhost/phpmyadmin
5. Import the data base
6. Typein localhost/NewGreenSystem
7. Login with your User Details

| 64
Appendix D
Gantt Chart
| 65
CURRICULUM VITAE
ISLAM M. AHMED
 #83A Rainbow Drive, Baguio City
 +639292116564
 islam.m.almahdi@gmail.com
EDUCATIONAL ATTAINMENT
Tertiary : Bachelor of Science in Information Technology
: Network & Security Track
: University of the Cordilleras
: Gov. Pack Rd., Baguio City
: Expected Date of Graduation: August 2017
: Salutatorian
Secondary : African council secondary/high school
: Khartoum city, Sudan
: march 2011
: valedictorian
Primary : African council Elementary School

Curriculum Vitae| 66
: Khartoum city, Sudan
: April 2004
: Salutatorian
SKILLS AND QUALIFICATIONS
 Knowledgeable in CISCO LAN Switches and routers, installation and

configuration (CCNA1 to CCNA 4)
 Knowledgeable in SAP ERP System Configuration
 Knowledgeable in Basic Java and command prompt
 Excellent oral and written communication skills
● Able to speak in English, Arabic, Russian, Fluently.
 Proficient in the use of Microsoft Word, Excel

 Strong verbal and personal communication skills
 Can work under pressure
 Knowledgeable in python programing.
 Basic applications development knowledge (Android).
 Basic Knowledge in web development using (python, HTML, CSS).
 Knowledgeable in using Photoshop.
 Adaptable to different work conditions and working hours
LEADERSHIP AND COMMUNITY INVOLVEMENT

 IT society president, school year 2016 – 2017
EXTRACURRICULAR ACTIVITIES AND OTHER SCHOOL ACTIVITIES

 CITCS debate team, LITMUS, school year 2015 – 2016
SEMINARS and TRAININGS ATTENDED
 Women Techmakers: International women’s day

March 12, 2016
 Google I/O Extended baguio 2016

July 9, 2016
University of the Cordilleras.
 Fundamentals of Python Programing

December 12, 2016
 Web Development Using Python

December 13, 2016
 Natural Language Processing Using python.

December 14, 2016
PERSONAL INFORMATION
Date of Birth : June 21, 1995
Age : 22 years old
Height : 6’2”
Weight : 71 kgs.
CHARACTER REFERENCES
Name : Geovani L. Pizaa
Position : Instructor
Company : University of the cordilleras

Contact Number : [074]442 8820
Email Address : Pavan76@gmail.com
Name : Natividad Concepcion
Company : University of the Cordilleras
Contact Number : +639178479932
Email Address : Nhatz_2004@yahoo.com
Name Rey Benjamin, Baquirin
Company : University of the Cordilleras
Contact Number : +639085138515
Email Address : N/A

| 69
MARK B. DUNUAN JR.
 #384, Magsaysay Avenue, Baguio City
 +63.915.230.1501
 markjrd12@gmail.com
: Web Track
: Expected Date of Graduation: September 2017
Secondary : Baguio Patriotic High School
: 21 Harrison Road, Baguio City
: March 2011
Primary : Baguio Patriotic High School
: 21 Harrison Road, Baguio City

: March 2017
: Baguio Baptist Church Learning Center
: No.1 Barangay Tabora, Baguio City
: June 1999
 knowledgeable in JavaScript/jQuery, PHP, CSS, HTML

 knowledgeable in Photoshop
 proficient in the use of Microsoft Word, Excel and Open Office
 fluent in speaking English
 open to cultural differences
Date of Birth : March 3, 1994
Age : 23 years old
Height : 5’9”
Weight : 90 kgs.
Name Leonard Reyes
Position Instructor
Company University of the Cordilleras
Contact Number 09778270009
Email Address primus.retes@gmail.com

Name Fronda Roma Joy
Position Instructor
Email Address Yojamor_dc@yahoo.com.ph
Name Libatique Joseph Devereaux
Position Instructor
Email Address jdlibatique@gmail.com

| 72
PAUL VINCENT C. CIANO
 #40 Lower Kitma, Baguio City
 +63.927.986.3606
 paulvciano@outlook.com
: Web Technology Track
: Expected Date of Graduation: December 2017
Secondary : Baguio City National Highschool Main
: Gov. Pack Rd. , Baguio City
: March 2013
Primary : Saint Louis School Center Elementary
: Assumption Rd, Baguio City
: March 2009
 Knowledgeable in HTML, CSS, PHP

 Basic knowledge in Java, Java Script and Python
 Strong verbal and personal communication skills

 Always willing to learn new things
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 Google I/O Extended Baguio 2016

July 9, 2016
 “EXPECTATIONS AND HOW TO PREPARE AND EXCEL IN THE IT INDUSTRY”

November 11, 2016
Date of Birth : December 17, 1996
Age : 20 years old
Height : 5’4”
Weight : 62 kgs.
Name Raymund E. Dilan
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Email Address dilanraymund@yahoo.com

Name Natividad B. Concepcion
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CMS For Uc Students

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CMS FOR UC STUDENTS (NEW GREEN SYSTEM)

A Capstone Project Presented to the Faculty of the

College of Information Technology and Computer Science

University of the Cordilleras

of the Requirements for the Degree

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

ISLAM MOHAMMED AHMED

PAUL VINCENT CALINGASAN CIANO

MARK JR. BALANGUE DUNUAN

This capstone project entitled CMS FOR UC STUDENTS

LEONARD PRIM FRANCIS G. REYES, MIT

Capstone Project Committee

LEONARD PRIM FRANCIS G. REYES,MIT NATIVIDAD B. CONCEPCION, MCS

JOSEPHINE S. DELA CRUZ, DIT,

JOSEPHINE S. DELA CRUZ, DIT,

LEONARD PRIM FRANCIS G. REYES,MIT NATIVIDAD B. CONCEPCION, MCS

ACCEPTED AND APPROVED in partial fulfillment of the

JOSEPHINE S. DELA CRUZ, DIT JEFFREY S. INGOSAN, MCS

1. Title: CMS FOR UC STUDENTS (NEW GREEN SYSTEM)

2. Researchers: ISLAM M. AHMED;

3. Type of Document: Capstone Project

4. Type of Publication: Unpublished

5. Accrediting Institution: University of the

6. Keywords: Classroom Management System, NGS

7.1. Rationale/Background of the Study

Nowadays it is necessary to have a reliable, effective

Educational institutions need to remain commercially

Educational websites are providing information for

They have a need for an effective website to help with

Nevertheless, of equal importance, a university

Information like: the complexities of curriculum

Hence the researchers came up with the developing a

The main aim of this study is to design and to develop

1. identify the information requirements and

The researchers choose the scrum methodology because

The following are the discussion of the findings for

1. The researchers were able to identify the

3. The usefulness, satisfaction and ease of use

The researchers came up with the following conclusions

1. The information requirements and development tools

To further improve the study, the researchers

1. To have a better and maximized use of the System,

The researchers would like to show their sincerest

gratitude to anyone who contributed and helped in the

accomplishment of the study.

To Ma’am Natividad Concepcion, for her efforts to go

through the paper and pushing us to finish it.

To Sir Leonard Reyes, for all the advice, guidance and

To researchers panel Ma’am Josephine Dela Cruz for

giving assistance on how to further improve the researchers

paper and application even on her very busy schedule.

To our families, for their undying love and

To college friends and classmates, no words can

express how big of a blessing they are.

To the fellow students, for their participation in the

survey, who supported the study in this way and helped in

the attainment of results of better quality.

And above all, to dear God almighty thank you very

much. As without him we shall all be in vain. And by his

blessings as we may execute your will. To God be the glory.

The researchers dedicate this project to God Almighty

my creator, my strong pillar, my source of inspiration,

wisdom, knowledge and understanding. He has been the source