Important Information for

Abstract Submission

1. Accepted abstracts are only original research papers, case reports and literature
reviews.
2. Registration of papers for the Conference is based on submitting an abstract (in
English) via pendaftaran.clinicalupdatesugm.com - the deadline for submission of
abstracts is 10th November 2019 23:59 GMT +7.
3. The abstract submitted should not be longer than 300 words. Abstract must consist
of 5 parts; introduction, aim of study/objective, material and methods, results, and
conclusion). For case reports abstract should consist of introduction, case report and
discussion/conclusions.
4. The abstract of original work (regardless of progress of research) must contain results
and conclusions – it is unacceptable to use assertions such as “Our results will be
presented at the Conference”. Abstract cannot contain grids, graphs or picture
images. Abstracts violating this regulation will be strictly rejected.
5. Papers registered to the Conference are reviewed by the Scientific Committee of
Clinical Update 2020 in order to verify the correctness of the submitted abstracts and
decide either to accept or reject the report. Moreover, Scientific Committee qualifies
accepted paper to the appropriate scientific session.
6. Decisions of Scientific Committee will be published not later than 9th January 2020.
The decisions are final.
7. The abstract submission fee amounts to IDR 60.000 (first wave) or IDR 80000
(second wave) and has to be paid not later than 10th November 2019 23:59 GMT +7;
to the bank account of:
Elida FL
Bank Negara Indonesia (BNI)
0645197447
8. Each scientific paper can be presented and discussed by one of the authors –
indicated in the registration process.
9. First authors are expected to submit picture of ID for security matter.
10. Every abstract may have 7 co-authors whose name will be written in certificate.
11. Each participant may submit more than one publication as first author, however, only
the best submission is to be presented.
12. The five best rated abstracts of all abstracts will have the chance to present their
research during oral presentation session, remaining 15 abstracts will have the
chance to present their research in poster presentation.
13. Abstract that doesn’t meet the criteria will not be proceeded.
Important Information for Actives

ORAL PRESENTATIONS
- Your presentation cannot exceed 7 minutes. The time of the presentation will be
displayed on the screen (visible to the presenter). Please note that any presentation
longer than 7 minutes will be marked negatively.
- Your presentation is in English.
- After your presentation, there will be 2 minutes for questions and discussions from
the judges. This is also the part of assessment.
- Please hand in the USB for Oral presentation as soon as possible. One day beforehand
is recommended for handing in.
- Please note that there is no possibility to edit your presentation once you have
handed it in.

POSTER PRESENTATIONS
- Poster presentation is in English.
- Presentation cannot exceed 2 minutes.
- At the end of the presentation, there will be 1 minutes for discussion. Please note
that this discussion will be marked for the end score.
- Please make sure to bring your poster in an A0 format (1189 x 841 mm) or smaller,
printed vertically. There is no possibility to print your poster at the conference.
- Please ensure that your poster is packed correctly to prevent any damage during your
travels. We cannot be held accountable for any damage done during the conference.
- Hand in your posters on time. We advise you to do this 3 hours before your
presentation to prevent being too late.
- All posters will be labelled corresponding to the poster session.

WHO CAN BE AN ACTIVE PARTICIPANT?

If you want to be an active participant, you must fall into one of each of the three following
categories:
Degree Stage Degree Programme Research
Medical Student Medicine Research Project
Bachelor Dissertation
Master
PhD
The research you would like to present will have to be assigned to one of these themes:
- General Pediatric
- Neonatology
- Pediatric Allergy, immunology and rheumatology
- Pediatric Cardiology
- Pediatric Dermatology
- Developmental and Behavioral Problem
- Pediatric Emergency Medicine
- Pediatric Endocrinology
- Pediatric Gastroenterology, Hepatology and Nutrition
- Pediatric Genetic and Pediatric Metabolism
- Pediatric Infectious Disease and Immunization
- Pediatric Nephrology and Urology
- Pediatric Neurology
- Pediatric Pulmonology

The Conference Fee

1. The conference fee amounts given after finalist announcement and not later than 9th
January 2020.
2. All authors of qualified work must send official confirmation of payment transfer to
the email address given during the confirmation process.
3. Participants who will not pay the conference fee will have their papers withdrawn.
4. The bank account for the conference fee will be specified once the qualification results
are announced. The title of the transfer must include the note “Clinical Update
Confirmation”’ and the name of the author (e.g. “Clinical Update Confirmation – Joe
Gatsby”).
5. In case of resignation up to 20 days prior to the date of the Conference, half of the
registration fee will be refunded 50%. In case of resignation at a later date, conference
fee will not be refunded.
6. Active participants can apply for a refund by submitting a request for reclassification
of funds in the secretariat of their department (the refund cannot be obtained on the
basis of an invoice).
Prize and Awards
ORAL PRESENTATIONS
The three highest rated presentations of all oral presentations will be rewarded during
the finale by receiving the following prizes:

First prize: IDR 1.250.000 + trophy + certificate

Second prize: IDR 1.000.000 + trophy + certificate
Third prize: IDR 750.000 + trophy + certificate

POSTER PRESENTATIONS
The three highest rated presentations of all poster presentations will be rewarded during
the finale by receiving the following prizes:

First prize: IDR 1.000.000 + trophy + certificate

Second prize: IDR 750.000 + trophy + certificate
Third prize: IDR 500.000 + trophy + certificate

Competition Timeline

Event Time

First Wave Submission 1st October 2019 – 20th October 2019

Second Wave Submission 21st October 2019 - 10th November 2019

Finalist Announcement 9th January 2020

Final Round of Oral Presentation Saturday, 28th March 2020

Final Round of Poster Competition Sunday, 29th March 2020

Scoring Assessment Form

Assessment Weight Final

No Parameter Points
Criteria (%) Score

1 Scientific 1. Writing: Typography, layout, 10

Paper number of words
Format 2. Exposition: writing order, variety
of scientific terms, precision and
explication of expressions

2 Creativity 1. Topic relevance with the theme 25

and 2. Uniqueness and originality
Innovation 3. Structure of idea (submitted
ideas supported by scientific
reasoning).
4. Accuracy of the presented
solutions (focus and attractive)

3 Benefit and 1. Scientific/theoretical values 20

Applicability 2. Practical values
3. Problem-solving values in regard
to local and national
development

4 Data and 1. Data relevance and referred 15

Source of information
Information 2. Data accuracy and integrity
3. Ability to connect various data
and information

5 Discussion 1. Ability to analyze, synthesize 30

and Idea discussions and formulate
Transfer conclusions
2. Ability to predict idea transfer
and its adoption process

SUM 100