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Chapter III


Project Description and Development Process

Syllabus Submission System is a system that helps the School faculty with

creating a syllabus with a fixed format and to lessen the administrative assignments of the

Department Head, Dean, Director of Instructions and Vice President of Academic Affairs

of Iloilo Science and Technology University.

The System allows the user to register an account, the user’s access are limited

and based only on their position. The system provides a fixed format when creating their

syllabus For faculty users to create their syllabus first, they must click the add button then

they will be redirected to a page in the system wherein a readymade form is presented for

them to encode their data, and the Department Head, Dean and DOI can comment when

there are modifications with the syllabus and send it back to the faculty for revisions. The

syllabus will be approved by a digital signature. The faculty will be notified when their

syllabus has been received/approved.

Figure 2.0 Prototyping-based Methodology

The development process of the Supplies and Equipment Inventory Decision

Support System is shown in Figure 2.0. The researchers used prototyping methodology to

develop the system. Prototyping methodology system development process in which is

using a prototype, a prototype is built, tested, and revised based on the user’s perspective

until the users is satisfied so that the system will be developed.

Planning phase is the ability of the project management team to plan well is

necessary for Throwaway Prototyping model to work. The team is a huge factor for its

success with this model you can expect numerous surprises coming your way so having

the skills necessary to resolve problems is a must. In this phase, the project scope of the

system is defined. The scope of the concept is also identify. The researchers conduct an

interview of what is the problems and solutions. The researchers also determined the

feasibility of the study and how will it be develop by understanding the environment in

the way of gathering data that related in this project.

Analysis phase that is used to gather requirements and to develop ideas for the

system concept. In this phase, the researchers analyse and summarize the project

planning. This phase includes diagram to help the researcher construct their system. It

can also help the researchers to make a better decision and make the system functional.

Design phase is not intended to be a working system. It contains only enough

detail to enable users to understand the issues under consideration .In this phase, guide to

design making, which exactly determine how the system operates in terms of process,

data, software, hardware, user interface and files that will be needed and other important

factors in the system environment. Researchers will make a Graphical User Interface or
GUI which shows how the user interacts with the Online Current Load Monitoring


Implementation phase once planning has been completed, implementation of the

project will then take place. Prototypes will be created and introduced to end users who

will utilize them for testing and evaluation purposes. At this time, they will be providing

feedback, clarify needs and relay requirements. In this phase, includes the construction,

testing and installation to make the entire system. In this phase is to measure how the

system works, its functionality and effectiveness.

Use Case Diagram

A representation of a user’s interaction with the system shows the

relationships between the user and the different use cases in which the user is involved. A

use case diagram can identify the different types of users of a system and the different

types of use cases and will often be accompanied by other types of diagrams as well.
Figure 3.0: Use Case Diagram of Syllabus Submission System

Base on the figure 3 the user must log into the system to be able to manage their

account, they could correspondingly log out if desired, the faculty can manage their

syllabus. The Department Head, Dean and VPAA are the people who are accountable

with updating the syllabus however the Director of Instructions is the only one who can

edit the format of the syllabus, the system can send a Notification Message if a certain

user has submitted a syllabus.

Activity Diagram

An activity diagram was used for modelling the logic captured by a single use case

or usage scenario. It was an object-oriented equivalent of flowcharts and data flow

diagrams from structured development.

Figure 3.1 Activity Diagram for Faculty

The faculty will log in, if the log in failed, it will return to the log in page, and if

the log in successful the faculty will manage their account and will manage the syllabus,

after that the faculty can logout if they please.