CITY OF CLEARLAKE

www.clearlake.ca.us

SPECIAL MEETING OF
CLEARLAKE CITY COUNCIL
& REDEVELOPMENT SUCCESSOR AGENCY

CLEARLAKE CITY HALL COUNCIL CHAMBERS

14050 OLYMPIC DRIVE
CLEARLAKE, CA 95422

VIA TELECONFERENCE: VICE MAYOR SLOOTEN:

GOLDEN TULIP STRASBOURG
9 RUE DES MAGASIN
STRASBOURG 6700 FRANCE

WEDNESDAY NOVEMBER 20, 2019 2:00 P.M.

ROLL CALL:
_____ Mayor Russ Cremer
_____ Vice Mayor Dirk Slooten
_____ Councilmember Phil Harris
_____ Councilmember Joyce Overton
_____ Councilmember Russ Perdock

MEETING PROCEDURES:
All items on the agenda will be open for public comment before final action is taken.
Citizens wishing to introduce written material into the record at the public meeting on
any item are requested to provide a copy of the written material to the City Clerk prior
to the meeting date so that the material may be distributed to the City Council prior to
the meeting. Speakers must restrict comments to the item as it appears on the agenda
and stay within a three-minute time limit. The Mayor has the discretion of limiting the
total discussion time for an item. As a courtesy to others, please turn off cell phones
and any other distracting devices.

Consent Items Recommended Action

1. Approval of a Contract for Copy Machines Approve contract with Caltronics
for the Police Department and City Business Systems and authorize the City
Administration Manager to sign
2. Award of Construction Contract of the Authorize City Manager to enter into
Senior Center Portable Restroom contract with RO Construction for the
Improvement Project Senior Portable Restroom Project

Page 1 of 2
BUSINESS:
3. Discussion and Possible Action Related to County Tax Sales
Recommended Action
Approve the submittal of various letters to local and state agencies requesting assistance,
investigation and/or other actions to facilitate the sale of tax defaulted properties within the City
of Clearlake

ADJOURNMENT
AMERICANS WITH DISABILITY ACT (ADA) REQUESTS
If you need disability-related modification or accommodation, including auxiliary aids or services, to
participate in this meeting, please contact Melissa Swanson, City Clerk, at the Clearlake City Hall, 14050
Olympic Drive, Clearlake, California 95422, phone (707) 994-8201, ext. 106, or via email at
mswanson@clearlake.ca.us at least 72 hours prior to the meeting, to allow time to provide for special
accommodations.

AGENDA REPORTS
Staff reports for each agenda item are available for review at City Hall located at 14050 Olympic Drive
during normal business hours. Members of the public are invited to come and comment on any item
under discussion.

Any writings or documents pertaining to an open session item provided to a majority of the City Council
less than 72 hours prior to the meeting, shall be made available for public inspection at the front
counter at City Hall located at 14050 Olympic Drive during normal business hours.

POSTED: November 19, 2019

BY:
_____________________________
Tina Viramontes, Deputy City Clerk

Page 2 of 2
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: November 14, 2019

Agenda Item No. 1

Subject: Approval of a Contract for Copy Machines for the Date: November 8, 2019
Police Department and City Administration

Reviewed & Approved:

From: Melissa Swanson, Administrative Services

Director/City Clerk
Recommended Action: Approve contract with Caltronics Business Systems and authorize
the City Manager to sign

ISSUE STATEMENT AND DISCUSSION:

The current black and white copy machines used in the Police Department and City Hall
Administration have been in place for approximately six years, well past their anticipated use
life. Staff has had to call for service for both machines on almost a bi-weekly basis in the past
few months, causing interruptions and inconvenience in our service to the public.

Staff researched the costs of a new lease for copy machines with several companies, including
our current leaseholder. Staff was able to find a better machine which produces both black and
white and color copies, staples, sorts and hole-punches with Caltronics Business Systems
through the State and Local Government Lease Purchase program, NASPO.

The proposed lease contract terms would be for a 48-month lease at $762.92 per month. We
are currently paying $829 per month for the black and white copy machines.

We are also under a long-term lease for the color machines for both the Police Department and
City Hall Administration and are unable to terminate that contract. It is proposed that we
utilize these machines as little as possible until the contract termination period in 2022. There
will still be a cost of approximately $470 per month for these machines. However, we will see
some cost savings overall with the new lease, from $829 to $762.92.

1
 Family owned and local for 45 years November 4, 2019

Bizhub C759

David Whitten
530.720.0863
whittend@caltronics.net
1
Konica Minolta bizhub C759 Color System
(2) Bizhub C759 Color Copy/Print/Scan
• Output up to 75 Pages Per Minute
• 300 Sheet Document Feeder
• Supports Paper Up to 12x18”
• Includes 3,000 Sheet Letter-Size Feeding Unit
• Includes Staple/Hole Punch with collate/sort
• Includes Fax Capability with PC Fax
• Bizhub security suite with account track

NASPO Pricing (Contract 3091)

60 MONTH FMV LEASE $647.36 /MO.

48 MONTH FMV LEASE $762.92 /MO.

36 MONTH FMV LEASE $953.90 /MO.

SERVICE & MAINTENANCE

• BLACK PRINTS BILLED AT $0.006 PER PAGE

• COLOR PRINTS BILLED AT $0.05 PER PAGE

INSTALL AND MAINTENANCE INCLUDES ALL DELIVERY, SETUP, CERTIFIED TRAINING,

ONGOING SUPPORT, UNLIMITED OEM TONER, OEM PARTS, LABOR AND CLEANING.

CALTRONICS IS PROUD TO BE THE PREMIER KONICA MINOLTA PRO -TECH CERTIFIED

DEALER IN NORTHERN CALIFORNIA. OUR COMMITMENT FOR SERVICE INCLUDES A 4
HOUR AVERAGE RESPONSE TIME WITH FIRST CALL RESOLUTION BEING OUR
EXPECTATION. SHOULD YOUR EQUIPMENT EXPERIENCE ANY REPEAT ISSUES, A
LOANER WILL BE UTILIZED WHILE THE UNIT IS BROUGHT TO OUR SHOP FOR
FURTHER TESTING. IN THE EVENT A MACHINE IS DEEMED UNREPARABLE, A
REPLACEMENT WILL BE PROVIDED AT NO COST TO TH E CITY.

THANK YOU FOR THE OPPORTUNITY TO EARN YOUR BUSINESS!

www.caltronics.net
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: November 20, 2019
Agenda Item No. 2

Subject: Award of Construction Contract for the Senior Date: November 13, 2019
Center Portable Restroom Improvement Project

Reviewed & Approved:

From: Adeline Brown, Engineer Tech/Construction

Manager

Recommended Action: Authorize City Manager to enter into a contract with RO

Construction for the Senior Center Portable Restroom
Improvement Project in the amount of $59,400 and authorize the
City Manager to approve up to 10% for additional unforeseen
contract amendments.

BACKGROUND:
The City advertised a Notice Inviting Bids for the Senior Center Portable Restroom Improvement
Project on September 27, 2019 for the repair and installation of sidewalks, pedestrian ramp,
foundation, and ADA parking striping. This project was advertised using an informal bid
process, on the City website, and sent to four different contractors in the surrounding area.
The City opened bids on October 10, 2019 from the following contractor:

• RO Construction $59,400

Staff recommends that the City Council approve and direct the City Manager to enter into a
contract with RO Construction in the amount of $59,400 and authorize the City Manager to
approve up to 10% for additional unforeseen contract amendments.

FINANCIAL AND/OR POLICY IMPLICATIONS:

There are no policy implications with this recommendation. Funding for this project is available
using Series A Bond funds and the Lake Area Rotary Club Association (LARCA).

STRATEGIC PLAN IMPLEMENTATION:

The Senior Center Portable Restroom Improvement Project is an important project in helping to
implement Strategic Plan Goal #3: Improve the Quality of Life in Clearlake with Improved Public
Facilities.
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: November 20, 2019
Agenda Item No. 3

Subject: Discussion and Possible Action Related to County Date: November 13, 2019
Tax Sales

Reviewed & Approved:

From: Alan D. Flora City Manager

Recommended Action: Approve the submittal of various letters to local and state agencies
requesting assistance, investigation and/or other actions to
facilitate the sale of tax defaulted properties within the City of
Clearlake

BACKGROUND:
The City has been advocating County officials, including the Tax Collector, for sale of tax
defaulted properties. A tax sale has been tentatively scheduled for March 2020, but it is still
uncertain what properties within the City will be included in the sale. Regardless of what
happens in March of 2020 the County’s response over the past several years has not made any
significant progress in addressing the problem. The City needs to pursue any available
remedies to address this issue in the future and return properties to the tax roll.

RECOMMENDATION:
Prepare letters to the Board of Supervisors requesting they take various actions to facilitate
additional properties being offered for tax sale to be signed by the full City Council.
Additionally, prepare letters requesting an investigation into the Tax Collector’s actions related
to the lack of tax sales and send to various agencies including but not limited to the Lake
County Civil Grand Jury, the California State Controller, California State Treasurer, California
Board of Equalization, and the California Attorney General.