CHECKLIST - COMPLIANCE TO DISASTER PREPAREDNESS MINIMUN

STANDARDS- DISASTER RISK REDUCTION AND MANAGEMENT

Category Brief Description

Structure Refer to the overseeing and implementing organization for DRRM at the
local level as stipulated in R.A. 10121

Systems and Policies Processes and procedures, and guiding principles that need to be in place
to ensure the effective implementation of DRRM activities at the LGUs

Plans Course of actions and proposed strategies for local DRRM programs,
integrating Climate Change and Disaster Risk Reduction, and adopted
through a Sangguniang Panlalawigan or Sangguniang Panlungsod
(SP)/Sangguniang Bayan (SB)3 Resolution.

Data Requirements Facts, information and figures needed to effectively plan and implement
DRRM initiatives at the local level

Trainings Educational and instructional requirements to efficiently and effectively

manage and execute DRRM projects and activities

Equipage Equipment, tools and paraphernalia requirements to adequately prepare

when hazards strike

Service Delivery Stocks, services and support that should be in place for effective disaster
response and recovery

STANDARDS

Existing Operational
Particulars Yes No Yes No Remarks
I. Structures Operational
A. P/C/M DRRM Council
1. Constitution of the DRRM Council
2. Local Chief Executive serves as Council Chairperson
3. Convenes once every quarter or as necessary
4. Conduct selection/ accreditation of CSOs/NGOs
5. With supporting SP/SB Resolution for the constitution
and assignment
6. Establish coordination and partnership mechanism
(describe)
B. P/C/M DRRM Offices
1. Creation of the DRRM Office
2. Assignment of an LDRRM Officer
3. Posting of three permanent staff
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 Existing Operational
Particulars Yes No Yes No Remarks
4. LDRRM Office responsible for: a) Administration
and Training; b) Research and Planning; and c)
Operations and Warning
5. Funding provision for the Office from the General
Fund
II. Systems and Policies
A. Human Resources Management
1. Provision for a regular or permanent DRRM staff
2. Assignment of a dedicated DRRM Officer
3. Available trained responders.
4. Available Rescue and Medical Teams with supplies
and logistics
5. With accredited volunteers managed through a
Volunteer Management System
6. Supported by an LGU policy on staff development
7. Available capacity building program for DRRM
personnel, responders and volunteers
B. Communication System
1. With communication system managed by a
designated Public Information Officer (PIO) or
alternate
2. Implements LGU’s Internal communication
protocols
3. Includes the provision of emergency
telecommunications services
- Rapid Emergency Telecommunications team
(RETT)
- Base radio/equipment

C. Evacuation System – availability/conduct of the

following:
1. Functional early warning and alarm system
2. Evacuation map
3. LGU Ordinance on pre-emptive/forced evacuation
4. Regular conduct of drills
5. Regular audit of equipment and personnel
D. Protocols on Relief Management- includes
guidelines :
1. Warehouse location: low risk area
2. Volume of stockpile: Minimum of 500 packs at least
good for 3 days
3. Distribution of goods: Per tagging system
4. Monitoring and Evaluation System
E. Policies on DRRM included in Contingency Plan

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 Existing Operational
Particulars Yes No Yes No Remarks
and the Local DRRM Plan
F. Monitoring and Evaluation System
o Reporting System:
- Daily Situational Report
- Multi-cluster or Sector Initial Rapid
Assessment or MIRA (Post-disaster report)
- Year-End Accomplishment Report
(Narrative)
- Financial Report (Utilization of LDRRMF)
G. Humanitarian Assistance Management System –
includes guidelines on the following:
o Receipt of donations / assistance
- Goods and services donations coordinated
with the Local Social Welfare and
Development Office (LSWDO)
- Contributions on health care coordinated
with Local Health Office
o Tracking and Accounting of Donations
- LSWDO tract and do proper accounting of
all received donations
- All donations received posted in conspicuous
places
o All donors check with the LSWDO for
declaration of goods and services
o Provision of means of transportation for the
delivery of services
o Establish protocols in accepting assistance
o Proper coordination with in-charge agencies and
LGUs
H. Functional coordination mechanism (as part of
implementing mechanism of LDRRMP)
I. Internal communication protocols (agencies and
LGUs)
J. SP/SB Resolutions adopting the Plans
III. Plans
Basic and essential plan for designing and charting
strategies and proposed actions, to achieve DRRM
deliverables. These must be updated and enhanced on a
regular basis to ensure effectiveness in planning,
allowing DRRM-CCA planners and implementers to
fine-tune programs and strategies.

A. Local DRRM Plan integrated with CCA and

standardized as per OCD outline

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 Existing Operational
Particulars Yes No Yes No Remarks
B. Contingency Plan (per hazard/risk) as part of the
LDRRM Plan, which includes the following data:
o Volume of stockpile (number of families in high
risk areas/evacuation centers; number of elderly
and children)
o Location of stockpile
o Distribution channel
o Delivery system
o Mode of transportation
C. Recovery Plan with a build-better principle (as part
of LDRRMP)
D. Business Continuity Plan (as part of LDRRMP)
E. Harmonized Local CCA Plan (consistency of the
CCA in the local plans)
F. Communication and Advocacy Plans
o Advocacy plans disseminated to communities
o Information, education and communication
materials developed
o Climate Change Adaptation (CCA) and Disaster
Risk Reduction information campaign conducted
regularly
G. CCA-DRR in CLUP and CDP or PDPFP
H. Annual Investment Plan (AIP) with resources/funds
for Preparation of local DRRM plan
IV. DATA REQUIREMENTS - DRR and CCA related
facts and statistics that LGUs should have, to be
reference and basis for analysis, to process information
and guide local decision makers and DRRM-CCA
practitioners
A. Hazard and Risk Maps – Science based (utilizing
Mines and Geosciences Bureau (MGB) base maps)
and Community based.
B. Weather forecast/data and other meteorological data
including warnings signs
C. Emergency and evacuation routes and maps (specific
per hazard in Contingency Plans)
D. Database on:
o Basic/minimum information on vulnerable
sectors (Community-Based Monitoring System
(CBMS)/Rapid Community-Based Monitoring
System (RCBMS)
o Lifelines and basic facilities (power,
transportation, communication, roads, bridges,
water, schools, groceries, evacuation centers,

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 Existing Operational
Particulars Yes No Yes No Remarks
hospitals and clinic)

o List of flood prone and landslide-prone

barangays

o Trainings providers

o Equipment providers

o List of donors and support provided (cash in

kind)
o Local and foreign volunteers and assistance
provided
o Inventories, volume of stockpile, location of
stockpile, distribution channel, delivery system
and transportation
o Disaggregated data on the number of families,
elderly, women, children and persons with
disabilities (PWDs) in communities (high risk
areas and evacuation centers)
E. Updated Community-based Monitoring System
(CBMS)

V. Trainings - Capacity building intervention to increase

awareness, knowledge, understanding and skills for
prevention and mitigation, preparedness, response,
rehabilitation and recovery at the minimum, to build
capacities of people and operating units
A. Attendance to the following training courses
o Community-Based DRRM

o Conduct simulation exercises

o Utilization of Geographic Information System
(GIS) with DRR and CCA
o Risk Assessment
o Early Warning System (EWS) Establishment
o Community Awareness
Building/IEC/Advocacy/Effective
Communication
o Comprehensive Land Use Plan (CLUP)
Development/ Updating
o Comprehensive Development Planning (CDP)
(Mainstreaming of DRR-CCA in CDP)
o Local Climate Change Action Plan (LCCAP)

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 Existing Operational
Particulars Yes No Yes No Remarks
Formulation
o Database Management
o Contingency Planning
o Business Continuity Planning
o Pre- Disaster Recovery Planning
o Local DRRM Plan Enhancement (integrated/
standards DRR-CCA)
o Incident Command System (ICS)
o Rescue
o Basic Life Support and First Aid
o Medical First Responders
o Psychosocial Intervention
o Hazardous Materials Management
o Camp Management
o Management of the Dead and the Missing
o Rapid Damage Assessment and Needs Analysis
(RDANA) /Multi-Cluster Initial Rapid
Assessment (MIRA)
o Post- Disaster Needs Assessment (PDNA)
VI. EQUIPAGE
Equipments, tools gears and expendable items for
preparedness, response and rescue activities that will be
procured and/or acquired by the LGUs, for flood,
earthquake, volcanic eruptions, landslides, and other
natural or man-made calamities, the LGU must
maintain a regular inventory of these equipages to
ensure availability.
A. Province
Must purchase/own and maintain the minimum
standards of equipment to be used for early warning
and communication, medical health, water and
sanitation, and response:
o Generator set
o Power banks
o Alternative sources of energy/power e.g. solar
power
o Flashlight with batteries
o Vehicle (either boat or van depending on the
location, at a minimum)
o Telemetric
o Warning devices
o Megaphone
o 2-way radio
o Single-sideband (SSB) Radio

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 Existing Operational
Particulars Yes No Yes No Remarks
o Cell phone
o Siren
o Public Address (PA) System
o Laptop/Personal Computer (PC)
o Water rescue kit (rope, lifejacket, flotation ring
or alternate at a minimum)
o Extrication kit (spine board, shovel or alternate
digging device, rope at a minimum)
o Ladder
o Search light
o Rope
o Wire
o Safety full body harness
o Personal Protective Equipment (helmet, goggles,
work gloves, boots at a minimum)
o Compass/Global Positioning System (GPS)
o Mobile kitchen
o Water purifying machine
o First aid kit
o Emergency medical kit
Additional Equipment for Province
Must purchase/own and maintain the minimum
standards of power tools and heavy equipment at the
minimum
o Chainsaw
o Shoring
o Forklift
o Electric drill
o Concrete cutter
o Jackhammer
o Pulling and lifting machine
Additional equipment for City/ Municipality
Can purchase/own and maintain power tools and hand
tools, and access to heavy equipment at the minimum
o Chainsaw
o Shoring
o Forklift
o Electric drill
o Concrete cutter
o Jackhammer
o Pulling and lifting machine
o Axe
o Hacksaw

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 Existing Operational
Particulars Yes No Yes No Remarks
o Chisel
o Shovel
o Crowbar or claw tool
Additional Equipment for the Barangay
Can purchase/own and maintain hand tools and access to
power tools and heavy equipment at the minimum
o Axe
o Hacksaw
o Chisel
o Shovel
o Crowbar or claw tool
VII. Service Delivery
Provision of minimum standards to access strategic
basic services during emergencies, both at the
evacuation centers and at the disaster affected areas.
Key items should be considered to ensure that support
is in place, for effective and efficient response and
recovery.

 Provision of Food and Non-Food Items to Affected

Families
o Food Pack
- 500 prepared packs minimum standby/stock
per LGU
- Good for 5 persons (per family) for 3 days from
the list below or equivalent calorific food items
(culturally appropriate) at the minimum:
o 6 kg. rice
o 4 cans corned beef
o 4 cans sardines
o 6 packs noodles
o 6 cereals
o 6L drinking water
o Hygiene Kit
- Good for 5 persons (per family) for 3
days
- Prepare a minimum of 500 hygiene
kits containing the minimum required
materials:
◊ 2 sachet toothpaste
◊ 1 bath soap
◊ 500 grams laundry detergent
◊ 1 sachet dishwashing soap
◊ 10 sachet shampoo

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 Existing Operational
Particulars Yes No Yes No Remarks
◊ 5 face towel
◊ 1 pack sanitary napkin
◊ Underwear packs

 Evacuation Center Management and Services

o Permanent and disaster-resilient evacuation
centers (multi-purpose centers) at the
Provincial/City/Municipal Level
- Preferably not in schools
- Not in high-risk areas
o Designation/prioritized of pregnant women,
persons with disabilities (PWDs), children
and elderly at the ground floor of evacuation
center (if several floors)
o 6 families per evacuation room (40m2)
o Toilets for men and women (1:50)
- Separate toilet for male, female,
children and PWD
- Consider designated area for LGBTs
with assigned bathrooms –(not a
minimum standards unless space in
available)
- Well-lit
- With lock (can be locked from inside)
- Well-ventilated
- Enough water supply
- Pail/dipper
o Child-friendly space
- To accommodate children boys and
girls below 18years old
- With activities on feeding of
infant/pre-school children, alternative
learning system, neighborhood play,
play therapy, etc.
- To be conducted by a trained Child-
Friendly Space (CFS) facilitator (Day
Care Workers, Parent Volunteers,
Community Volunteers, Trained
Young People and Women Leaders)
o Open space
- Open space (like basketball courts)
can also be used as child-friendly
space, evacuation center, and can be
used to set-up transitional shelters or

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 Existing Operational
Particulars Yes No Yes No Remarks
tents
o Women-Friendly Space (WFS)
- To be set-up to increase awareness
among women and the community at
large, on issues related to well-being,
women’s rights, sexual and
reproductive health, gender based
violence and psycho-social support
processing for both women and men
- Men in the evacuation are also
encouraged to avail of the other
services particularly the gender
awareness education sessions
- Day-to-day activities to be managed
by a trained (WFS) facilitator (from
the local women’s organization and
leaders)
o Couple’s room/conjugal room
- A private room shall be allocated at
the end part of the evacuation center
to accommodate legally married
evacuee couples (indicate in the JMC
01 series 2013)
o Space for livestock and other domestic
animals (outside evacuation center)
o Community Kitchen
- Stove and fuel
- Kitchen utensils
o Level 2 Water Facilities (e.g. artesian rain
collector well)
o Laundry Space
- Should be separated from the
community kitchen area
- Size of the laundry area should be
sufficient to accommodate the
evacuees and connected to an
existing drainage and tap water (as
indicate in the JMC 01 series 2013)
o Health Services
- Presence of a health station or clinic
and breastfeeding room
- Supply of basis drugs and medicines
with medical supplies and
equipment medical teams (doctors,
nurses, midwives) to provide
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 Existing Operational
Particulars Yes No Yes No Remarks
services
- Referral system or plan (Health
Emergency Preparedness, Response,
and Recovery Plan or HEPRRP)
- Pre-hospital/Emergency Medical
Service System (EMSS) – Health
Emergency Management Staff
(HEMS) structure
- Ready to eat food/food packs should
not be part of the stockpile in the
health facilities inside the
evacuation, this should be in the
distribution of food or in the
community kitchen or storage area
for food
- Supply of hygiene kit
- Contraceptives (inform evacuees
that there are available
contraceptive/ at least make
available when needed)
o Storage Area
- A safe place where relief goods
(food and non food) can be stored
free from rodents/insect (as
indicated in the JMC 01 series 2013)
o Water Sanitation and Hygiene (WASH)
- WASH facilities inside evacuation
center to ensure availability,
accessibility, orderly use, proper
maintenance and cleaning of
common and gender-disaggregated
WASH facilities such as water taps,
latrine facilities, hand washing and
bathing facilities, and laundry areas
(as indicates in the JMC 01 series
2013)
o Security
- 1 police officer
- 20 Tanods (barangay Peacekeeping
Action Team or BPAT/Barangay
Emergency Rescue Team or BERT)
o Parking space

 Emergency Response
o Management of Direct Survivors
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 Existing Operational
Particulars Yes No Yes No Remarks
- Ambulance with complete facililties
- Crew (Emergency Medical Services)
- Barangay Health Emergency Rescue
Teams or BHERTs (1:5,000) (May
expand duties and responsibilities
when needed)
o Search and Rescue
- Trained Emergency, Response,
Rescue, and Medical teams
(ERRMTs)
- Trained Barangay volunteers
- Accredited Community Disaster
Volunteers
- Organize and capacitate search and
rescue teams
o Search and Recovery
- Management of the Dead (ICS)
- Identification (Pathologists)
- Final arrangement and disposition
- Management of the missing victims
presumed to be dead
- Disposition of bereaved families
- Cultural/ceremonial aspects
- Public Information Officer for
updates on search and recovery
results
- Establish protocols for the
management of the dead and missing
o Security and Safety
- PNP, BPATs, Tanods, Barangay
Security Forces (BSFs) Volunteers
- CSOs, Lupons
- Auxiliaries
- Organize and train security and safety
teams
o Transportation
- Vehicle for delivery of goods
- Vehicles (evacuees)
 Health Emergency Management Services
o Health Services
- Inventory of Barangay health centers,
doctors, services offered and
resources available
- Inventory of drugs/medicines,
supplies and logistics
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 Existing Operational
Particulars Yes No Yes No Remarks
- Inventory of hospitals (public and
private), clinics, services offered,
number of bed capacity and
equipment
- Ensure the provision of appropriate
health services including nutrition
- Establish Referral Systems (Inter-
Agency and cluster approach)
- Psychotropic drugs – National Center
for Mental Health (NCMH) to
provide the minimum quantity
- Establish a psycho-social support
system
- 2 trained psycho-social support
responders (2 per LGU-PCMB) c/o
DOH
- Mental Health Psycho-Social Support
(MHPSS) teams
- Ensure well-being of responders
(psycho-social support, hazard pay,
meal provision)
o Volunteers Database
- Number of medical volunteers – their
specializations, locations and contact
numbers (Pedia, Surgeon, General
Practitioner, Obstetrics and
Gynecologist, Pharmacist,
Pulmonologists)
- Database of NGO volunteers
 Recovery and Rehabilitation Services
o Presence of business continuity plan
o Livelihood programs
o Cash for work
o Partnership with business sector
o Shelter Assistance Program (Permanent and
Temporary)
o Debris Management
o Prepare plans for recovery and rehabilitation
(include in LDRRMP)

Local Government Unit- Disaster Preparedness Minimum Standards 13