NEW LISTING

-Compliance
--download compliance paperwork from trello
--enter relevant data from paperwork to listing Box+Dice page and Trello notes
(Director sign off, Sale Type, EOI/Auction Schedule, Price, Terms, Date listed,
Authority end date, Vendor Information, OFI times, Gifts, Property Type, Rooms,
Land size, Marketing Schedule)
--Using street-directory.com, get the Melways reference and enter it to B+D.
--Using service are agent map pdf, find out who is the service are agent and enter
it in trello.
--If paperwork is compliant (includes Director sign-off, sale authority, and agent
sign-off, if off-market sale. Additionally CA form, Advertising schedule, and SOI,
if other type of sale), tick relevant boxes in trello and apple/remove relevant
labels).
--Add internet launch due date if available. Tick watch trello card.
--If paperwork is not compliant, inform agent/assistant/sales secretary of missing
paperwork
-Processing
--Double check B+D entry. Correct/add data from compliance paperwork if necessary
--send to media vendor
--Go to corresponding Campaign Track campaign
--Follow Processing intructions provided

BUILD ONLINE MEDIA

-Live
--Download and add copy and SOI from trello to Campaign Track if necessary
--Double check data in B+D based on copy or agent instructions saved in trello
--send to media vendor
--in Campaign track, enter edit campaign and make sure office is set correctly
--go to fletcher portal
--add SOI link, copy, video link, and select photos based on image selection found
in trello
-- save and send live
-Off Market
--in CT, add only bidtracker and rate my agent portal
--save and send live

BUILD PRINT MEDIA

-Artwork
--download image selection and copy from trello if necessary
--in CT, open and build artwork proofs
--save proofs and download previews
--send previews to agent for approval
-Send To Print
--when agent approves of proofs, send proofs send proofs to print in CT
-Update Artwork
--when agent request changes to proofs, make the adjustsments
--send new proofs to agent for approval

UPDATE LISTING
-UPDATE B+D Listing information
--update listing information per agent request
--send to media vendor
-Update Photos
--upload and rearrange photos per agent request in CT per agent request
-Update SOI
--upload provided new SOI in CT
--go to Fletchers portal and replace old SOI link with new SOI link
--save and send live
-Update OFI
--Go to Box+Dice and enter new OFI schedules
--send to media vendor
-update copy
--in CT, enter fletchers portal and update copy per agent instructions
--save and send live
--if listing is not live, update saved copy in trello

REPORT
-Image Selection
--In CT, sopen and save image selection report
--email image selection to agent
-Weekly Launch Report
--send list of properties that went live this week
--email list to sales team
--using wetransfer, send all facade photos of this weeks launched listings to
marketinggroup

MISCELLANEOUS
-General correspondence
--email, phone call, or chat with agents, other marketing coordinators, PAs, sales
secretaries, CT helpdesk, portal representatives, or print media representatives
-Special Requests
--accomplish special request (i.e. chat with vendors, do one-time task, take over
task from other department)