LIBRARY HUB MONITORING FORM

Form 1. Competency of Library Hub Staff

Name of Library Hub :____________________________________________________

Location :____________________________________________________
Name of Hub Librarian: ____________________________________________________

This Form measures the extent of performance of the Hub Staff in their roles and responsibilities.
Tick the appropriate box if the indicators are achieved or evident. Use the following rating scale according
to the number of indicators achieved or evident:
10-13 indicators = VS (Very Satisfactory) 4-6 indicators = F (Fair)
7-9 indicators = S (Satisfactory) 1 -3 indicators = NI (Needs Improvement)

INDICATORS
Attendance in training program to improve technical skills
Planning and formulating doable action plans
Implementing action plans
Rendering varied types of Hub services
Applying learning gained from training/s
Demonstrating efficient management of activities in the Hub
Demonstrating efficient time management
Promoting patronage of the Hub
Helping promote a pervasive reading culture
Maintaining the Hub resources
Maintaining the physical upkeep of the Hub
Conducting surveys on the book utilization/preference
Motivating clientele on maximizing the use if the reading
materials according to identified instructional needs

REMARKS:
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

Number of Indicators Ticked: ______________ Descriptive Rating : _________________________

_________________________________ Date Accomplished: _________________________

Signature of Monitor Over Printed Name
 LIBRARY HUB MONITORING FORM

Form 2. Acquisition and Utilization of Books

Name of Library Hub :____________________________________________________

Location :____________________________________________________
Name of Hub Librarian: ___________________________________________________

This Form measures the mode of acquisition and maintenance of books in the Hub. Tick the
appropriate box if the indicators are achieved or evident. Use the following rating scale according to the
number of indicators achieved or evident:
12-15 indicators = VS (Very Satisfactory) 5-7 indicators = F (Fair)
8-11 indicators = S (Satisfactory) 1 -4 indicators = NI (Needs Improvement)

INDICATORS

1. Acquisition

Donation (at least 100 copies per year)

Grants ( at least Php 10,000 per year)
Book Shower (at least 100 copies)
Purchased (National/Local Government Funds)

2. Maintenance

Reported number of books acquired from various means

Reported number of damaged/missing books upon delivery
Reported damaged books due to fortuitous event
Books accessioned and classified
Books covered with plastic sheets
Books stored in bins
Repaired damaged book covers
Repaired books with torn pages
Books lost and replaced

REMARKS:
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

Number of Indicators Ticked: ______________ Descriptive Rating : _________________________

_________________________________ Date Accomplished: _________________________

Signature of Monitor Over Printed Name
 LIBRARY HUB MONITORING FORM

Form 3. Maintenance of Hub Resources

Name of Library Hub :____________________________________________________

Location :____________________________________________________
Name of Hub Librarian: ___________________________________________________

This Form gathers observations on the proper maintenance of the Hub’s facilities and equipment.
Use the following descriptive rating scale. Check your appropriate observation.
VERY GOOD (3) : maintenance requirements well provided

GOOD (2) : Shows deterioration in some itNems due to poor maintenance

NEEDS
IMPROVEMENT (1) : Shows serious deterioration in many items

ITEMS VERY GOOD NEEDS Not Available

GOOD IMPROVEMENT
1. Books
 Big Books
 Small Books
 Other reading materials
2. Physical Facilities
 Bins
 Shelves
 Office Table
 Stackable Chairs
 Conference Tables
 Conference Chairs
 Card Catalog Cabinet
 Computer Stand
 Computer Chair
 Step Tool
 Trolleys
3. Equipment
 Camera
 Computers
 Printers
 Bindery Kit
 Photocopier/Duplicating
Machine
 Barcode Scanner
4. Office Supplies
5. Safety Equipment
 Fire Extinguisher
 Burglar Alarm
 Monitoring Camera/CCTV
 Padlocks
 Others (please specify)
REMARKS:
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Average Score : ______________ Descriptive Rating : _________________________

_________________________________ Date Accomplished: _________________________

Signature of Monitor Over Printed Name
 LIBRARY HUB MONITORING FORM

Form 4. Hub Activities

Name of Library Hub :____________________________________________________

Location :____________________________________________________
Name of Hub Librarian: ___________________________________________________

This Form measures the implementation of projects and activities of the Hub. Use a scale of 1 to 3
to assess the degree of implementation where:
3: Fully-implemented; 2: On-going; 1 : Not Started

3 2 1
Items (Fully (On- (Not
Implemented) going) Started)
1. Preparing Action Plan on Hub operations.
2. Advocating meetings on Hub operations for
teachers and stakeholders.
3. Attending national orientation on the Hub
operation and conduct of echo training
thereafter.
4. Undertaking educational and creative activities
to attain the objectives of the Hub.
5. Keeping records of resources and Hub-related
activities.
6. Conducting periodic evaluation of learner’s Hub-
related activities.
7. Sourcing out funds and networking with GOs
and NGOs for Hub maintenance.
8. Monitoring, evaluation, and reporting of the
utilization of Hub materials.
9. Suggesting plans to improve the Hub operation
the following year.

REMARKS:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

Average Score : ______________ Descriptive Rating : ________________

________________________________ Date Accomplished: _____________________

Signature of Monitor Over Printed Name
 LIBRARY HUB MONITORING FORM

Form 5. Hub Services

Name of Library Hub :____________________________________________________

Location :____________________________________________________
Name of Hub Librarian: ___________________________________________________

This Form measures the degree of providing routine Hub services using the scale below. Check
the appropriate box of your answer.
3: Always; 2: Sometimes; 1: Never

3 2 1
Items (Always) (Sometimes) (Never)
1. Sorting of books by title and grade level.
2. Sorting plastic bins of books systematically on
the shelves.
3. Lending of books according to request.
4. Retrieving exact number of books borrowed.
5. Assisting teachers in their reading activities.
6. Keeping accurate and systematic manual and
electronic records.
7. Conducting
8. Monitoring, evaluation, and reporting of the
utilization of Hub materials.
9. Suggesting plans to improve the Hub operation
the following year.
10. Keeping the Hub open to its clientele during
office hours from Monday to Friday.

REMARKS:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

Average Score : ______________ Descriptive Rating : ________________

________________________________ Date Accomplished: _____________________

Signature of Monitor Over Printed Name