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AUTORITATEA AERONAUTICA ROMANIAN CIVIL

CIVILA ROMANA AERONAUTICAL AUTHORITY


Membră JAA JAA Member
Tel: +40.21.208.15.08 AFTN: LRBBYAYA
+40.21.233.40.33 SITA: BUHTOYA
Fax: +40.21.208.15.72 www.caa.ro
+40.21.233.40.62 Şos. Bucureşti-Ploieşti, nr.38-40 e-mail: dir.gen@caa.ro
RO-715621, sector 1, Bucharest,
Romania

Air Navigation & Aeronautical Information Services Department


Tel: +40.21.208.15.12; Fax: +40.21.208.15.64; AFS: LRBBYOYX

AIC
A02 / 03
15 MAR

USE OF STS/ INDICATORS IN FPLs FOR ATFM PURPOSES

1. INTRODUCTION

Since the introduction of the Central Flow Management Unit (CFMU) it has been possible for flight plan
originators to obtain exemptions from ATFM restrictions for certain flights through the use of STS/
indicators in FPLs.

However, the frequent inappropriate use of STS/ indicators by certain originators has resulted in a
significant cost to other users. As a consequence, the CFMU has been authorised, through its
international co-ordination machinery, to change in the way in which specific flights are to be treated by
the CFMU systems in respect of ATFM exemptions. This change, together with the establishment in
National Administrations of the necessary approval processes for individual flight requests, started being
implemented with the release of CFMU software dated 24th April 2002.

The following principles apply:

¾ The insertion of an STS/… indicator in field 18 of a Flight Plan will identify that a flight may require
special handling. This indicator is for use by all parties which may have to handle the flight;

¾ The current list of STS/ indicators recognised for ATFM purposes comprises STS/HEAD; STS/SAR;
STS/EMER; STS/STATE; STS/HUM; STS/HOSP;

¾ A new STS/ indicator, STS/ATFMEXEMPTAPPROVED, is introduced which may only be used if that
particular flight has received specific approval from the Office established by the State for processing
such requests;

It should be noted that:

¾ Only STS/HEAD; STS/SAR; STS/EMER and STS/ATFMEXEMPTAPPROVED will gain automatic


exemption from ATFM measures;

¾ Flights using only STS/STATE; STS/HUM or STS/HOSP no longer automatically qualify the flight for
exemption from ATFM measures.

Further information on the use of STS/ indicators for ATFM purposes may be found in the ATFM Users
Manual published by the CFMU.

2. RULE OF APPLICATION FOR THE USE OF STS/ATFMEXEMPTAPPROVED

The following rule is applicable to all flights seeking to gain exemption from ATFM measures within the
area of responsibility of the EUROCONTROL CFMU. It is intended to ensure that flights, which by the
nature of their mission cannot, under any circumstances, be delayed due to ATFM are exempted from
ATFM measures. It is based on the ICAO SARPS (ICAO EUR DOC 003, ATFM-HB/2) and on existing
material in the CFMU Handbook.

Civil Aviation Authority A02/03


pag.2 AIC
15 MAR 2003 ROMANIA

It should be noted by all users that any flight which obtains exemption and which may have otherwise
been delayed, will have that delay passed on to other flights. It is essential, therefore, that use of the
exemption facility shall be properly controlled and policed so that genuine priorities may continue to
operate without ATFM delay. To this end, this Rule of Application is implemented and applies to all flights
operating within the CFMU area of responsibility.

General Rule:

¾ Any flight meeting the criteria established to warrant exemption status may, provided the necessary
approval procedure has been followed and the flight duly authorised by the Office established by the
State for processing such requests, use STS/ATFMEXEMPTAPPROVED for that flight and that flight
only. Each flight shall require specific approval to use STS/ATFMEXEMPTAPPROVED.

3. GUIDELINES FOR DETERMINING THE NEED FOR THE USE OF STS/ATFMEXEMPTAPPROVED


FOR AN INDIVIDUAL FLIGHT

¾ Is the safety of human life involved? This means that if the flight does not operate without delay a
human life or lives may be lost. Such flights shall require specific medical/UNHCR authorisation in
support of their request;

¾ Is the person or are the persons on board a flight on State business of such importance that the flight
cannot accept any delay?

¾ Is the mission of the flight being carried out by, or on behalf of, the State and is of such importance
that any delay will jeopardise the success of the mission?

If the answers to any of the above questions is yes, then the flight may apply for approval to use
STS/ATFMEXEMPTAPPROVED through the procedure specified in paragraph 4 of this AIC.

4. PROCEDURE FOR REQUESTING AUTHORISATION FOR THE USE OF STS/


ATFMEXEMPTAPPROVED

The operator of a flight seeking approval to insert the indicator STS/ATFMEXEMPTAPPROVED in Field
18 of a flight plan for a flight departing from an aerodrome within FIR BUCUREŞTI shall submit a request
form (annexed to this AIC) to ARO/Briefing BUCUREŞTI/Otopeni a minimum of 2 hours in advance of
EOBT. In special circumstances the request form may be submitted less than 2 hours in advance of a
flight.
The operator shall provide by request of ARO/Briefing BUCUREŞTI/Otopeni the appropriate justificatory
documents.
ARO/Briefing BUCUREŞTI/Otopeni shall provide the request form and information on the procedure to be
followed to any interested party.
ARO/Briefing BUCUREŞTI/Otopeni shall also collect and process requests of authorisation for the use of
STS/ATFMEXEMPT APPROVED which are submitted by operators to other AIS aerodrome units within
FIR BUCUREŞTI. Every such unit is requested to facilitate and expedite the transmission to ARO/Briefing
BUCUREŞTI/Otopeni of any such request filled by an operator.

ARO/Briefing BUCUREŞTI/Otopeni may be contacted (H24) as follows:

Phone: +40-(0)21-230.21.27
Fax: +40-(0)21-230.21.27

A02/03 Civil Aviation Authority


AIC pag.3
ROMANIA 15 MAR 2003

Application for approval of STS/ATFMEXEMPTAPPROVED

This form only applies to flights departing from an aerodrome within FIR BUCURESTI seeking to gain
exemptions from ATFM measures within the area of responsibility of the EUROCONTROL CFMU.
Application for ATFM exemptions must be transmitted to the approval authority, ARO/Briefing
BUCURESTI/Otopeni, when applicable, preferably 2 hours before the estimated off-block time.
Supporting documentation should accompany the application or be made available to the approval
authority on request.

Date of flight A/c Type


R/T Callsign A/c Registration
From EOBT (UTC)
To ETA (UTC)
STS indicator to be used (*delete as appropriate) HOSP* HUM* STATE* N/A*

Application for STS/ATFMEXEMPTAPPROVED

Reason: (provide brief details)

Supporting documentation provided (provide brief details and attach copy(ies) as appropriate)

I hereby acknowledge and confirm that this application for exemption from ATFM measures comforms
to the requirements of the CFMU procedure STS/ATFMEXEMPTAPPROVED, as detailed in CFMU
Users Manual and Romania AIC 02/03.

Signed: Name:

Aircraft Operator: Date:

Fax no. Telephone no.:

Response from Approving Authority:

The above application meets* the requirements for the exemption of ATFM measures and approval is
given for the use of STS/ATFMEXEMPTAPPROVED in field 18 of the ICAO Flight Plan Form.
The above application does not meet* the requirements of the CFMU procedure
STS/ATFMEXEMPTAPPROVED.

(* delete as appropriate)
Reason of refusal:

Signed: Name:

- END -

Civil Aviation Authority A02/03


pag.4 AIC
15 MAR 2003 ROMANIA

A02/03 Civil Aviation Authority


AUTORITATEA AERONAUTICA ROMANIAN CIVIL
CIVILA ROMANA AERONAUTICAL AUTHORITY
Membră JAA JAA Member
Tel: (401) 312 19 38 AFTN: LRBBYAYA
Tel: (401) 203 27 08 SITA: BUHTOYA
Fax: (401) 203 27 72 www.caa.ro
Sos. Bucureşti-Ploieşti km 16.5 e-mail: dir.gen@caa.ro
RO-71950 Bucharest, Romania

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