Designation: Transport Coordinator

Reporting to: Administrator/ Vice Principal

Job Description:

Transport Coordinator is responsible:-

1. For the transportation of school and ensure that the daily operations are performed without any
problems.
2. To resolve all the challenges that arises in the transport department and also to handle different
aspects of bus maintenance issues and emergencies if any.
3. In addition to performing road checks during inclement weather, the Transport Coordinator
holds the complete responsibility of overseeing the timely maintenance checks of all the buses.
4. Responsible for maintaining complete records of all the maintenance, repairs services, fuel
consumption and related records.
5. To inspect the buses frequently to ensure that all the buses are in tip-top condition and safe
enough to transport the students to and from the school.
4. To set the routes for the buses, dispatch of the buses, working out their schedule, and
managing the driver and caretakers.
5. Keep the record of fuel consumption of the each bus.
6. Responsible for the purchase of any equipment for the school bus fleet in compliance with all
the existing policies and procedures.
7. Responsible for the conduct and behavior of the bus drivers and caretakers.
8. Is in charge of training programs and safety programs for the bus staff.
9. Conduct the bus driver performance evaluations in a timely manner.
10. Trains the staff on how to communicate with parents/guardian.
11. Maintain a positive relationship with parents, students and the staff members of the school.
12. Keep the parents informed of any route change, schedule change or timing change of the bus
trip through the school communication channel (SMS through school app)
13. In times of a crisis such as an accident or emergency (such as a breakdown), transport
coordinator action should be immediate so that there is no harm (or only a minimal loss) and
every child reaches their home safe and sound.
14. Should have the contact details of all the vehicles repair services of the area as well as those
of doctors, nursing homes and hospitals.
15. In charge of coordinating with all the transport staff and the government authorities to keep
the bus feet in a ready state for the annual state inspection of the vehicle fleet.
16. Shall plan and execute the purchase of spare buses as additions to the existing fleet to
overcome the emergency situation
17. To maintain safety standards in compliance with regulations for insurance requirements and
maintain the necessary records.
18. Is responsible to conduct mock evacuation and emergency drills in a timely manner.
19. Responsible to submit a variety of reports in a timely fashion to the school authorities and
government departments in compliance with policies and procedures.
20. Complaints and concerns should be recorded and all the related follow-up correspondence
should be informed to Vice Principal.

Ultimately, the service to the children should be of paramount importance.