AIMST UNIVERSITY

KEDAH
MALAYSIA

FACULTY OF MEDICINE

LOG-BOOK

NAME _______________________________________

MAT NUMBER _______________________________________

BATCH ______________ GROUP _________________

POSTING FROM ______________ TO _____________________

YEAR V

POSTING NAME… ELECTIVE POSTING HOSPITAL

SUPERVISOR NAME … Dr.Tin Soe @ Saifullah Bin Hashim

NOTE

 STUDENTS MUST HAVE THE LOG BOOK WITH THEM DURING WARD ROUNDS /
CLINICAL SESSIONS.

 STUDENTS MUST OBTAIN SIGNATURES FROM THEIR SUPERVISING

CONSULTANT / DOCTOR ON A DAILY BASIS

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Table of Contents
Table of Contents…………………………………………. 1
Introduction……………………………………................... 2
During Training………………………………………… 2
Weekly Log…………………………………………… 2
When Completing the training………………………… 2
Misbehavior and Underperformance…………….......... 3
Appendix A: Elective posting Reply Form……………. 3
Appendix B: Elective posting Weekly Log Form……... 4
Appendix C: Elective posting Daily Log Form……...
Appendix D: Elective posting Evaluation Form……….
Appendix E: Form for Change of Elective posting Placement

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Introduction
The purpose of this guide is to serve as a manual to the Hospital Supervisor as the student
goes through the hospital training. During the hospital training period, the Hospital
Supervisor is expected to allocate task, guide and monitor the student.

The Elective Posting is of 6 weeks duration. You can select 1-3 specialties, each specialty
being not less than two weeks. The Hospital Supervisor is requested to ensure that the
trainees are attentive and responsible to their duties and show a determination to enquire
and learn in the new hospital environment.

The objectives of the Elective posting Training are:

1. to develop intellectual skills in, for example, analyzing problems, proposing solutions
to them, organizing work, and writing reports.
2. to develop the student’s personality and help in his/her understanding of individuals
and patients in the hospital.
3. to provide relevant information and experience which may help in a student’s career
choice.

During Training
Hospital Supervisor has to identify himself/herself as the immediate guide to the student,
once the student had joined the hospital. Please do try to help the student in getting used
to the new environment by introducing him/her to the staff who will be working closely
with them.

Please note that during the training, the student will be guided by two supervisors. The
first supervisor is the Hospital Supervisor with whom the student will interact almost
daily during the training. The second supervisor is the student’s Faculty Coordinator.

Weekly Log
Students are required to document all their activities during their Elective posting training
placements. A weekly log must be certified by the Hospital Supervisor (refer to Appendix
B).

The certain copies of the weekly logs must be attached in the Appendix of the Final
Report.

When Completing the Training

When student is in his/her final phase of training, the Hospital Supervisor has to complete
the evaluation form.

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Misbehavior and Underperformance
Cases of misbehavior or underperformance of a student during the training should be
reported to the Faculty Coordinator as soon as possible. In the absence of the Faculty
Coordinator, the case(s) should be reported to the Deputy Dean/ Dean of the Faculty.

The Faculty Coordinator or the School will decide whether the particular student can
continue or be sent to another hospital for the training. The form for change of training is
given in Appendix D.

AIMST University Supervisor

Dr.Tin Soe @ Saifullah Bin Hashim

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 Appendix A:

ELECTIVE POSTING TRAINING REPLY FORM

Student Details:
Name: Student Id.No:
Department/Speciality
Address during training:

Telephone Number: Mobile No:

Contact Email :

Hospital Details:
Hospital Name:
Address:

Postcode:
Telephone Number:
Hospital Supervisor’s Details
Name & Job Title:

Contact Telephone No: Mobile No:

Contact Email:
General Information
Date of Commencement Date Due To Finish:
Any Additional Information:

Please email the completed form to your Faculty Coordinator. If any change in the above
information please inform your Faculty Coordinator immediately.

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Appendix B:Weekly Log

Asian Institute of Medicine, Science and Technology (AIMST)

Faculty of Medicine

1. Week No___________ Date: From: ___________ To: __________

2. Description of Work

Verified

___________________________
Hospital Supervisor’s Signature

Date: ____________________

Name: ( )

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Appendix B:Weekly Log

Asian Institute of Medicine, Science and Technology (AIMST)

Faculty of Medicine

1. Week No___________ Date: From: ___________ To: __________

2. Description of Work

Verified

___________________________
Hospital Supervisor’s Signature

Date: ____________________

Name: ( )

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Appendix B:Weekly Log

Asian Institute of Medicine, Science and Technology (AIMST)

Faculty of Medicine

1. Week No___________ Date: From: ___________ To: __________

2. Description of Work

Verified

___________________________
Hospital Supervisor’s Signature

Date: ____________________

Name: ( )

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Appendix C: Daily Log

Asian Institute of Medicine, Science and Technology (AIMST)

Faculty of Medicine

1. Date: ______________________________

2. Description of Work

Verified

___________________________
Hospital Supervisor’s Signature

Date: ____________________

Name: ( )

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Appendix C:Daily Log

Asian Institute of Medicine, Science and Technology (AIMST)

Faculty of Medicine

1. Date: ______________________________

2. Description of Work

Verified

___________________________
Hospital Supervisor’s Signature

Date: ____________________

Name: ( )

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Appendix C: Daily Log

Asian Institute of Medicine, Science and Technology (AIMST)

Faculty of Medicine

1. Date: ______________________________

2. Description of Work

Verified

___________________________
Hospital Supervisor’s Signature

Date: ____________________

Name: ( )

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 APPENDIX D:
ELECTIVE POSTING TRAINING EVALUATION

Student Name:

Hospital Name (During Training):

Address:

Training Period

Date of Starting:

Date of Completion:

To the Supervisor

Kindly complete the following sections:

I) Student’s Assessment: Eight (8) Appraisal Qualities – (refer the Appraisal Qualities Guidelines)

II) Overall Outcome

APPRAISAL QUALITIES SCORES

Score Appraisal Code Description

5 Excellent Notable achievements beyond normal expectations
4 Good Balanced and consistent performance
3 Satisfactory Requires some development to fulfill all capabilities
2 Average Incapable of performing at the required level
1 Weak The student is weak in receiving and delivering task.
0 No Contribution No tangible contribution at all

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I.STUDENT’S ASSESSMENT

1.Individual Skills: Technical & Learning Skills Score Remarks

Ability to develop/ acquire necessary skills to perform
specified activities.

2. PLANNING AND ORGANISING Score Remarks

(e.g. Using time & resources effectively, setting
priorities and planning for contingencies)

3.PROFESSIONALISM Score Remarks

(e.g. Possess maturity & confidence in working
relationships, appearance & manners)

4.COMMUNICATION SKILLS Score Remarks

(e.g Verbal and written communications, asking
questions, presenting a point to view)

5.MOTIVATION & COMMITMENT Score Remarks

(e.g Aiming for perfection, devoting time necessary to
meet challenging goals)

6. RESPONSIVENESS & FLEXIBILITY Score Remarks

(e.g. Adapting well to changing circumstances and
taking interest in new opportunities)

7. ANALYSIS & JUDGEMENT Score Remarks

(e.g.Identifying inter-relationships from a wider
perspective & finding practical solutions to problems)

8.OVERALL PERFORMANCE Score Remarks

(e.g. Discipline, attendance, functionality, etc)

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II. Overall and General Comments (Improvements required if any)

Supervisor’s Name:_____________________________________________

Date: ________________________

Signature:______________________________

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Appendix E:

Asian Institute of Medicine, Science and Technology (AIMST)

Faculty of Medicine

Form for Change of Elective posting Training Placement

I,______________________________with IC/Passport No,_______________hereby

request for the change of Hospital for my Elective posting training due to the reasons
given below.

Signature: ______________________ Date: __________________

Student ID No:______________________

I agree to release this student from ongoing Elective posting training from our
hospital. (Attached is the release letter from the hospital)

Name of hospital: ____________________________________

Name of Hospital Supervisor:__________________________________

Signature:__________________ Date:____________

Approved by: (Faculty Coordinator)

Signature:___________________ Date:__________________

Name:___________________________________________

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