Pre - Event Cheklists

No ITEMS PIC

Promotion Material

1 Billboard
2 Baligho Uk. 4x6
3 Spanduk Uk. 1,5x 6
4 Vertical Banner 1,5 x 3
Asep
5 Roll Up Banner
6 Booklet
7 Signage
8 Fliers
9 Press Release ZA
10 Brochure Asep
11 Maket BusDev
12 Signage Logo OCBD Ari
13 Poster Asep
Materi Presentasi Mrs. Imelda Asep
14 Social Media Content Randy

Invitations

1 Draft List Undangan ENJ

2 Design Undangan Asep
3 Produksi Undangan Asep
4 Brief PIC RSVP
5 List Undangan Fixed
6 Penulisan Nama, Titel, Alamat, dll dalam undangan
Ibu Mia & Ibu Yossi
7 Undangan dikirim
8 RSVP Follow Up List
9 RSVP Fixed List

Catering

1 Jumlah Total kehadiran tamu & crew

2 Menu
3 List kebutuhan luas area catering (ukuran meja, jumlah,dll) Ibu Femmy &Ibu Riana
4 List kebutuhan peralatan pendukung
5 Kebutuhan Listrik

Equipment & Supporting Tools

1 Pemilihan Vendor
2 Vendor Survey

ARI
 3 Design & Layout Lokasi Acara
4 List Peralatan ARI
5 Kebutuhan Listrik
6 Pengajuan Anggaran Produksi
7 Technical Meeting
8 Kendaraan Site Visit Bapak Nico

Budget & Finance

1 Pembayaran DP Vendor 50% Ibu Femmy &….

2 SPK Talents Management (Aditya Gumay) Bapak Zakky & Ibu Femmy

Talent & Show Management

1 Talents Schedule Booking (Artist, MC & Usher)

2 Event Concept & Rundown Brief
3 Artist Riders
ARI
4 Queue Card MC

5 Talents Accomodation
6 Technical Meeting

Parking-Security-Housekeeping

1 Parking Area Layout

2 Traffic Flow Plan & Plotting
3 Security Plotting Plan (Outdoor & Indoor)
4 Cleaning Service Plotting Bapak Nico & Ibu Wulan
5 Special VIP Parking ID
6 Team Briefing
7 Loading Permit (In – Out)

Value Added for Guests

1 Merchandise Marcomm Team

2 Goody Bag
3 Catalogues
4 Special offers/discounts
 STATUS
ACTION DUE DATE
OP I OP II DONE

v
v terpasang sebanyak 2 pcs
v terpasang sebanyak 100 pcs
v terpasang sebanyak 100 pcs
sudah diproduksi
v on progress design untuk dicetak sebanyak 50 pcs 29/11/2019
v
v Done
v Draft to be reviewed by Ibu Imel 27/11/2019
v v Done
v On Progress 29/11/2019
v terpasang di MG 25/11/2019
v on progress printing 28/11/2019
v 29/11/2019
v Done

v
v
v
v 21/11/2019
v 25/11/2019
v
v
v 25/11/2019
v On progress 28/11/2019

v
v
v 25/11/2019
v 25/11/2019
v 25/11/2019

v Done
v Done
 v Too be reviewed by bu Imel 25/11/2019
v Done
v Done
v Done
v On Schedule 25/11/2019
v untuk disiapkan sebanyak 4 unit (Elf,Xenia, Sigra) 27/11/2019

v 16/11/2019
DONE
v

v Artis & MC sudah tandatangan SPK

v Sudah dilakukan briefing awal dengan Aditya Gumay
v Aditya Gumay sudah mengirimkan Riders Artis

v Dibuakan 2 set berisikan Rundown, Product Knowledge, 28/11/2019

VIP List, Daftar Hadiah
v done booked 20 rooms
v On Schedule 25/11/2019

v 26/11/2019
v 26/11/2019
v outdoor 6, indoor 2
v 5 standby di MG ( toilet 2, 3 area acara)
v sticker VIP Parking tercetak 20 pcs 26/11/2019
v 27/11/2019
v loading kamis 28/11/2019 mulai jam 14.00

v
v
v
v
Grand Prize : 50 pax (confirmed)
ON THE "D" DAY CHECKLIST

No ITEMS PIC

SHOW MANAGEMENT
1 Check PA System (Sound) ARI
2 Lighting & Effect Check
3 Visual Material Check (Multimedia)
4 Final Technical Meeting
5 GR
6 All Management Check

FLOOR MANAGEMENT

7 Time for set up (Loading In)

8 Time for dismantle (Loading Out)
9 Electricity Requirements Check (Genset & PLN)
10 Stage, Tent & Decorations (Outdoor & Indoor)
11 Tables & chairs layout
12 Tables & chairs covers
13 Catering Arrangement
14 Floor plan
15 Sitting Arrangement
16 Table & Chair Invitations name tag
17 Photo Booth & Documentations
18 Registration desk
19 Guest Book & Invitations List

STAGE & TALENT MANAGEMENT

19 Rundown & Queue Card Last Brief
20 Talent Attendance Schedule (Atists, MC, Usher, etc)
21 Ushers Final Plotting & Job Desc. Brief

HOUSEKEEPING

22 Cleaning before and after event

23 On standby during the event

GUEST COMFORT

24 Praying Room (Mushalla)

25 Toilet Facilities
26
27 Smoking Area
28 Non Registered Invitee Waiting Room
ACTION DUE DATE